Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on what you want to do what you want to do MAKE A COPY PRINT A DOCUMENT SCAN AN IMAGE / SAVE A JOB AND SEND AN INTERNET FAX REUSE IT LATER BEFORE USING THE MACHINE COPIER PRINTER SEND A FAX...
Page 2: Make A Copy
MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
Page 3 Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper...
Page 4 Reduce copy mistakes Print one set of copies for proofing...
Page 5 Make a copy of this type of original More original pages than can be loaded at once Bulky original (shadows appear at edges) Mixed-size originals...
Page 6 Make a copy on this type of paper Envelopes and other Transparency film special media...
Page 7 Add the date or page numbers Add the date Add the page number Add a stamp Add text...
Page 8 Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching...
Page 9: Other Convenient Functions
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Make a mirror-image copy Copy onto the center of the paper Make a negative copy Convenient functions Give priority to a copy job Check the status of a reserved job Copy a thin original...
Page 10: Print A Document
PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
Page 11 Conserve Print on both sides of the paper Print multiple pages on one side of the paper...
Page 12 Print without a computer F T P Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine...
Page 13 Print attractive output Print matching the size of the paper Bring out faint text and lines Adjust the line widths of CAD data. Adjust the brightness and contrast Select the print mode...
Page 14 Assemble output into a pamphlet Create a pamphlet Create a blank margin for punching Staple output Print specific pages on the front side of the paper...
Page 15 Print on this type of paper Envelopes Print specific pages on different paper Transparency film Rotate the image 180 degrees...
Page 16 Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data...
Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 18: Send A Fax
SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
Page 19 Conserve Send when the rate is lowest Relay a transmission through a branch office Check received data before printing...
Page 20 Send this type of document Bulky original (shadows appear at edges) Original printed on both sides More original pages than can be loaded at once ID card or other card...
Page 21 Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission...
Page 22 Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges...
Page 23 Store frequently used settings X X X X - 6 7 8 9 X X X X - 9 8 7 4 View the transmission log X X X X - 4 5 6 7 X X X X - 5 4 3 2 X X X X - 9 9 9 9 Save trouble Send to multiple...
Page 24 Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine...
Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
Page 27 Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document...
Page 28 Send this type of document Bulky original (shadows appear at edges) Original printed on both sides More original pages than can be loaded at once Original with background...
Page 29 Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions...
Page 30 Send a smaller file Send at low resolution Reduce an image before sending ID or other card Compress a file before sending Send an image in black & white...
Page 31 Store frequently used settings a a a @ a a . a a . c o b b b @ b b . b b . c View the transmission log c c c @ c c . c c . c o d d d @ d d .
Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
Page 34 ab c Search for a file using a keyword Search for a file Search by checking the contents of files...
Page 35 Organize my files Delete a file Periodically delete files Delete all files Change the folder...
Page 36 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 37: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. Return to top page button If an operation does not proceed as expected, click this button to start over again. Back one page button Displays the previous page.
Page 38: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
Page 39 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 40: Table Of Contents
BUSINESS CARD FEEDER ....1-40 SHARP OSA ......1-41 •...
Page 41: Part Names And Functions
BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned. ☞...
Page 42: Before Using The Machine
(10) Tray 2/Tray 3/Tray 4 (When 500-sheet paper feed units are installed)* These hold paper. For 500-sheet paper feed unit combinations, consult your dealer or nearest SHARP Service Department. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 * Peripheral device.
Page 43 INTERIOR (12) Toner collection container removed and main charger cover open (18) (12) Developer cartridge This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cartridge, the developer cartridge must be removed before the drum cartridge is replaced. ☞...
Page 44: Automatic Document Feeder And Document Glass
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. ☞ 8. TROUBLESHOOTING "REMOVING (page 8-2) ☞...
Page 45: Side And Back
SIDE AND BACK USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service technician. LAN connector Connect the LAN cable to this connector when the machine is used on a network.
Page 46: Operation Panel
OPERATION PANEL Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
Page 47 [START] key Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (10) [LOGOUT] key ( Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line.
Page 48: Touch Panel
TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-44). • For information on the screens and procedures for using the system settings, see (page 7-4) in "7. SYSTEM SETTINGS". Using the touch panel Example 1 DOCUMENT...
Page 49 Example 4 Plain 8 x11 1 / 2 8 x11 1 / 2 Exposure 1 / 2 5 x8 1 / 2 Auto 8 x14 1 / 2 8 x11 1 / 2 Copy Ratio Original Paper Select 100% Auto 8½x11 Plain When at least one special mode is selected, the...
Page 50: Status Display
STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Copies in progress from tray 1. Ready to scan for next copy job. Exposure Auto Copy Ratio...
Page 51: System Bar
SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. Exposure Auto Copy Ratio 100% Tray1 Job status display The jobs in progress or reserved are indicated by icons. The icons are as follows.
Page 52 This icon appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key.
Page 53: Turning The Power On And Off
TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the upper right side of the operation panel. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
Page 54: Energy Save Functions
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 55: User Authentication
USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 56 User Authentication When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 57: Authentication By Login Name / Password
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) User Authentication Login Name...
Page 58 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally • When a LDAP server has been stored, [Auth to:] can be changed. • If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name.
Page 59 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally (Different items will appear in the screen when LDAP authentication is used.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 60: Home Screen
Touch this to move to the second home screen. Mode select keys Use these keys to switch between copy, image send, document filing, and Sharp OSA modes. Title This shows the title of the home screen. Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears.
Page 61: Remote Operation Of The Machine
REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. Your computer Operate the machine using...
Page 62: Items Recorded In The Job Log
ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The items recorded in the Job Log can be viewed by saving the file using "Job Log" - "Save/Delete Job log" in the Web page.
Page 63 Item name Print Job Related Item Output Staple Staple Count Printer Tone Image Send Related Item Direct Address Sender Name Sender Address Transmission Type Administrative Serial Number Broadcast number Entry Order File Type Compression Mode/Compression Ratio Communication Time Fax No. Document Filing Related Document Filing Item...
Page 64 Item name Machine Item Model Name Unit Serial Number Name Machine Location *In some environments this is not recorded. BEFORE USING THE MACHINE Description Indicates the model name of the machine. Indicates the serial number of the machine. Indicates the name of the machine that is set in the Web pages. Indicates the installation location of the machine that is set in the Web pages.
Page 65: Loading Paper
• SHARP standard plain paper (21 lbs. (80 g/m Safety Guide. • Plain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 66: Print Side Face Up Or Face Down
Types of paper that can be used in each tray The following types of paper can be loaded in each tray. " " in the table indicates "cannot be used". – Tray 1/Tray 2/Tray 3/Tray 4 Plain paper Pre-printed Recycle Paper Letter head Pre-punched Color...
Page 67 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 68: Tray Settings For Tray 1 To
TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 to A4) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4"...
Page 69 • If paper is loaded higher than the line, paper misfeeds may occur. • When pushing in a tray, take care that your fingers do not become pinched in the tray. When pulling out a tray after paper is loaded, do not pull hard. The tray may be damaged, the machine may topple, and injury may result.
Page 70: Loading Paper In The Bypass Tray
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Do not place heavy objects on the bypass tray or press down on the tray.
Page 71 IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 72: Loading Envelopes
Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time.
Page 73: Placing The Original
ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
Page 74: Place The Originals
When closing the automatic document feeder, take care that your fingers do not become pinched. Indicator line • Do not insert your hand into the document insertion opening in the automatic document feeder. • If originals are placed higher than the line, misfeeds may occur. •...
Page 75: Placing The Original On The Document Glass
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 8-1/2" (height) x 11" (width) A4: 210 mm (height) x 297 mm (width) Non-standard sizes 8-1/2"...
Page 76: Placing A Thick Book
Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. •...
Page 77: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 78: Part Names
FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. Output tray Stapled and offset output is delivered to this tray.
Page 79: Business Card Feeder
BUSINESS CARD FEEDER This feeder attaches to the automatic document feeder and is used to automatically scan business cards. • When you have attached the business card feeder, enable "Business Card Scan Option" in the system settings (administrator). • When scanning business cards, it is convenient to use "Business Card Scan" in the special modes for copying and scanning.
Page 80: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 81: External Account Application Setup
The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
Page 82 OFF" (page 1-14). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 83: Entering Text
ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS This key changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. Caps The [Caps] key is convenient when you wish to enter all capital letters.
Page 84 Shows explanations of each key. Help Use this key to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in "Soft Keyboard Template Setting" in "Operation Setting" in the "System Settings" .biz .info http: on the Web page.
Page 85 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE ....2-3 COPYING SEQUENCE .
Page 86: Convenient Copy Functions
[Image Edit] KEY ......2-72 • REPEATING PHOTOS ON A COPY (Photo Repeat) ......2-73 •...
Page 87: Base Screen Of Copy Mode
BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 88: Tray During Paper Feeding
Paper size display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by .
Page 89 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 90: Copying Sequence
COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. 8½x11 Exposure 5½x8½...
Page 91: Output Settings
Output Offset Sort Staple Sort Group Special Modes Margin Shift Erase Pamphlet Copy Transparency Build Inserts Card Shot Stamp Image Edit Sharpness File Quick File Number of copies (sets) setting Plain 8½ 11 Start scanning the original(s) and making copies. Press the [START] key.
Page 92: Standard Original Placement Orientations
• When one or more special modes are selected, the list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞ Checking what special modes are selected • To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key.
Page 93: Paper Trays
PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. 8½x11 Exposure 5½x8½...
Page 94: Making Copies
BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES (1-sided copies of 1-sided originals) This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Indicator line Exposure...
Page 95 Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size When placing an AB size or non-standard size original, specify the original size as explained in (page 2-27). Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 For some original size settings, the same size of paper as the original may not be automatically selected.
Page 96 USING THE DOCUMENT GLASS TO MAKE COPIES (1-sided copy of a 1-sided original) To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 97 Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size When placing an AB size or non-standard size original, specify the original size as explained in (page 2-27). Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 For some original size settings, the same size of paper as the original may not be automatically selected.
Page 98 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning of the original and copying... Press the [STOP] key ( Touch the [Read-End] key. Read-End 2-14 COPIER Contents...
Page 99: Automatic 2-Sided Copying
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Indicator line Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% Originals Copies Automatic 2-sided copying of 2-sided originals Place the originals face up in the document feeder tray with the edges...
Page 100 Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size When placing an AB size or non-standard size original, specify the original size as explained in (page 2-27). Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 2-Sided Copy To make 2-sided copies of a 1-sided portrait original placed horizontally, or to invert the reverse side with respect to...
Page 101: Using The [Binding Change] Key
Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size. Plain 8½...
Page 102 USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Portrait original Align the top edge of the original against the side of the document glass with the scale. Landscape original Align the right side of the original against the side of the document glass with the scale.
Page 103 Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size When placing an AB size or non-standard size original, specify the original size as explained in (page 2-27). Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 2-Sided Copy The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass.
Page 104 Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size. Plain 8½...
Page 105: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 106 Exposure Auto Manual Original Image Type Text Prtd.Photo Printed Photo Light Original Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light colored text Exposure Auto Manual...
Page 107: Automatic Ratio Selection (Auto Image)
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 108 MANUAL RATIO SELECTION (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of two preset enlargement ratios or three preset reduction ratios (maximum 200%, minimum 50%). In addition, the zoom keys can be used to select any ratio from 50% to 200% in increments of 1%. Copy Ratio 8½x11 5½x8½...
Page 109 Copy Ratio 8½x11 5½x8½ Zoom 8½x14 8½x11 100% Auto Image XY Zoom When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 50% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 200%) and two reduction preset ratios (50% to 99%) can be added.
Page 110: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 50% to 200% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 111: Original Sizes
ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size is set in "Default original size setting" in the system settings (administrator), and the setting appears in the [Original] key. This section explains the procedure for specifying the setting when the original size is different from size shown in the [Original] key.
Page 112 Specifying a non-standard original size Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size (1), (2) Original Size Input ½ When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8"...
Page 113: Storing Frequently Used Original Sizes
STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and then follow the steps below.
Page 114 (1), (2) Original ½ The stored original size will be retained even if the main power is turned off. To cancel the operation... Press the [CLEAR ALL] key ( Enter the original size. (1) Enter the X (horizontal) dimension of the original.
Page 115: Retrieving A Stored Original Size
Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size Original Custom Size X15½...
Page 116 OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed.
Page 117: Output Modes
OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Set the number of copies (5). Touch the [Output] key. Output Touch the [Sort] key. Sort Press the [START] key.
Page 118: Original Placement Orientation
Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see Stapling positions Applicable paper sizes...
Page 119: Making Copies Using The Bypass Tray
MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded in the bypass tray, see (page 1-26) in "1.
Page 120 Paper Select Paper Tray 8½x11 Plain 2. 5½x8½ Plain 8½x14 Plain 8½x11 Plain Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Pre-Punched Color Thin Paper Heavy Paper Transparency Envelope Heavy Paper : 28 - 56 lbs. (106 - 209 g/m Paper Select Bypass Tray Type/Size Setting Type...
Page 121 Paper Select Paper Tray 8½x11 Plain 2. 5½x8½ Plain 3. 8½x14 Plain 4. 8½x11 Plain Press the [START] key. Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time. When using sort mode, change originals and press the [START] key.
Page 122: Special Modes
SPECIAL MODES This section explains Margin Shift, Erase, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
Page 123 Special modes menu (2nd screen) [Proof Copy] key ☞ CHECKING COPIES BEFORE PRINTING (Proof Copy) (page 2-82) [Mixed Size Original] key ☞ COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) (page 2-85) * To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option"...
Page 124 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Margin Shift (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
Page 125: Adding Margins (Margin Shift)
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left, up or down to adjust the margin. This is convenient when you wish to hole punch the copies. Shifting the image to the right so the copies can be bound at the left edge with a string Place the original.
Page 126 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 127: Erasing Peripheral Shadows (Erase)
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Shadows appear here Erase modes Edge Erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Page 128 Special Modes Erase Edge Erase Side Erase Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 129: Pamphlet Copy
MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 130 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Pamphlet Copy] key. ☞ Special modes menu (1st screen) Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Press the [START] key.
Page 131: Copying A Large Number Of Originals At Once (Job Build)
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 132 Press the [START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. To cancel scanning...
Page 133: Bypass Tray
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 134 Special Modes Transparency Inserts Paper Tray Print on Insert Sheets Tray1 8½x11 Plain Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • The number of copies cannot be selected in this mode. •...
Page 135 COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two original pages can be copied onto one sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. By copying two originals onto one sheet, the amount of paper used can be cut in half.
Page 136 Special Modes 2in1 Layout Press the [START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( When using the 2in1 function, the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet.
Page 137: Copying Both Sides Of A Card On One
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Originals Front Back...
Page 138: Document Glass
Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Card Shot] key. ☞ Special modes menu (1st screen) Special Modes Card Shot (1~8 1/2) inch (1~8 1/2) inch Place the original face down on the document glass. Originals Front page Back page...
Page 139 Press the [START] key to scan the front side of the card. To cancel scanning... Press the [STOP] key ( Turn the card over and press the [START] key to scan the reverse side of the card. To cancel scanning... Press the [STOP] key ( Place next original.
Page 140: Printing The Date And A Stamp On Copies (Stamp)
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 141: General Procedure For Using Stamp
GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When using this function with a portrait original on the document glass, place the original so that the top of the image is to the right.
Page 142 Special Modes Stamp Stamp Date Page Text Numbering Special Modes Stamp Date Stamp Page Text Numbering Special Modes Stamp Original Orientation 2-Sided Original Type The [Original Orientation] key icon indicates the orientation of an original that has been placed in the automatic document feeder.
Page 143: Set The Date Format
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. Touch the [Date] key in the stamp selection screen.
Page 144 Stamp Date YYYY/MM/DD APR/04/2010 MM/DD/YYYY Date Change DD/MM/YYYY MM DD, YYYY To cancel the date print setting... Touch the [Cancel] key in the screen of step 2. Select the pages that the date will be printed on and touch the [OK] key. Cancel Select printing on the first page only, or printing on all pages.
Page 145 STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy The following 12 selections are available for the stamp text.
Page 146 Stamp Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY Stamp Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY Stamp Stamp CONFIDENTIAL...
Page 147: Page Numbering
PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 148 Stamp Page Numbering Total Page Page Numbering Format 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. Stamp Page Number Auto Manual First Number Last Number Auto Printing Starts from Page • A "Last Number" smaller than the "First Number" cannot be set. •...
Page 149 Stamp Page Numbering Total Page Page Numbering Format 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 150: Printing Text On Copies (Text)
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 151 Stamp Text AAA AAA Pre-Set Recall Store/Delete Direct Entry Text settings can also be configured in the Web pages. Click [Application Settings], [Copy settings] and then [Text Settings (Stamp)] in the Web page menu. To cancel a text setting... Touch the [Cancel] key in the screen of step 2. Select the pages to be printed on and touch the [OK] key.
Page 152 Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp Text Pre-Set Recall Store/Delete Stamp Text Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 DDD DDD No.05 No.06...
Page 153 Stamp Stamp Text Text Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 No.05 No.06 No.07 No.08 No.09 No.10 Touch the [Back] key. You will return to the screen of step 2. Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES 2-69 COPIER...
Page 154 CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Special Modes Special Modes Stamp Date Page Text Numbering The [Layout] key can only be touched when stamp items have been selected. Stamp Layout AAA AAA...
Page 155 Stamp Move Select the location to move the selected item. If you wish to swap the position of the selected stamp item with the position of another stamp item, temporarily move either one of the items to an unoccupied position and then switch the print positions. Stamp Move Select the location to move the selected item.
Page 156: Image Edit Menu Screen
[Image Edit] KEY When the [Image Edit] key is touched in the 1st special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Margin Shift Erase Transparency Build Inserts Card Shot Stamp Sharpness File [Photo Repeat] key ☞...
Page 157: Repeating Photos On A Copy (Photo Repeat)
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 2-5/8" size (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size)) on a single sheet of copy paper as shown below.
Page 158 Press the [START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( •...
Page 159 REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 160: Copying In The Center Of The Paper (Centering)
COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 161 • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centering... Touch the [Centering] key in the screen of step 3 so that it is not highlighted. 2-77 COPIER Contents...
Page 162 REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 163 COPIER When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted. 2-79 Contents...
Page 164 Special Modes Sharpness Soft Soft Sharp (page 2-38) Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. (2) Touch the [OK] key. Cancel You will return to the base screen of copy mode. Sharp 2-80 COPIER Contents...
Page 165 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 166: Proof Copy
CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 167 Plain 8½ 11 Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key. One set of copies is printed. If you are using the document glass to copy multiple originals, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 168 Proof Copy Paper Select 2-Sided Copy Special Modes • To change the number of sets printed, set the desired number of copies (sets) with the numeric keys. After changing the number of sets, touch the [End] key in the touch panel (not the [START] key) to print the sets. •...
Page 169: Copying Originals Of Different Sizes
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are 8-1/2" x 14" size and 8-1/2" x 11" size, 8-1/2" x 11" size and 5-1/2" x 8-1/2" size (A4 size and A5 size) can be placed together in the automatic document feeder and copied. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 170: Document Feeder Tray
Inch (8-1/2" x 11") (5-1/2" x 8-1/2") Place with the sides that are the same length aligned on the left. Place with the sides that are the same length aligned on the left. Special Modes Mixed Size Proof Copy Original Business Card Scan Press the [START] key.
Page 171: Copying Thin Originals (Slow Scan Mode)
COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Indicator line If the originals are inserted with too much force, they may crumple and misfeed. Special Modes Mixed Size Proof Copy...
Page 172 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 173 COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up to 8 business cards on one sheet of paper. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option"...
Page 174 Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used. When the [8-Sheet Layout] key is selected, the following functions and paper cannot be used.
Page 175: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 176 • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 177: Job Status Screen
JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 178 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 179 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 180: Canceling A Job That Is Waiting In The Queue
CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 002 / 000 Copy Computer02 002 / 000...
Page 181: Giving Priority To A Job In The Queue
GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. JOB STATUS Print Job Scan to...
Page 182: Checking Information On A Copy Job Waiting In The Queue
CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Status Copy 020 / 001 Copying Copy 002 / 000...
Page 183: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 8-1/2"...
Page 184 STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. LOGOUT Job Programs Press program number. Recall Job Programs Press program number. Recall Editing or deleting a job program... When a highlighted numeric key is touched, the following screen appears.
Page 185 To store, make selections and press [OK], to delete, press [Cancel]. 8½x11 Exposure 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% The number of copies cannot be stored. Select the copy settings that you wish to Cancel store in the job program and touch the Special Modes [OK] key.
Page 186 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE ....3-4 •...
Page 187 PRINT FUNCTIONS FOR SPECIAL PURPOSES ......3-45 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper).
Page 188: Printer Function Of The Machine
PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment PCL6, PCL5e The machine supports the Hewlett-Packard PCL6 and PCL5e printer...
Page 189: Printing From Windows
PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. The menu used to execute printing may vary depending on the software application. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 190 • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
Page 191: Selecting The Paper
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 192: Printing On Envelopes
PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 193: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 194: Start Printing
To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. • Even when user authentication is enabled in the system settings (administrator), normally printing is possible without entering user information. The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted.
Page 195: Viewing Printer Driver Help
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Pop-up help Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
Page 196: Saving Frequently Used Print Settings
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 197 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings. - A watermark that you created - Paper insertion settings - Overlay file - The login name, password, user name, and job name entered in the [Job Handling] tab Check and save the settings.
Page 198: Using Saved Settings
USING SAVED SETTINGS The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Deleting saved settings Select the user settings that you want to delete in (1) of step 2 above, and click the [Delete] button. Open the printer driver properties window from the print window of the software application.
Page 199: Changing The Printer Driver Default Settings
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 200 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-15 Contents...
Page 201: Printing From A Macintosh
PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. The machine name that appears in the "Format for"...
Page 202 PRINTING The menu used to execute printing may vary depending on the software application. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select [Print] from the [File] menu of TextEdit.
Page 203 PRINTER Click the [Print] button. Printing begins. 3-18 Contents...
Page 204 SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 205 PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 206 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 207 In Mac OS X, you can click the simplify operation the next time you wish to print based on the same user authentication. Even when user authentication is enabled in the system settings (administrator), normally printing is possible without entering user information. The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted.
Page 208: Selecting A Print Mode Setting
FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING A PRINT MODE SETTING • TWO-SIDED PRINTING (page 3-25) • FITTING THE PRINT IMAGE TO THE PAPER 3-27) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 209 PRINTER Macintosh (1) Select [Printer Features]. (2) (3) (2) Select [Advanced]. (3) Select the "Print Mode". 3-24 Contents...
Page 210: Two-Sided Printing
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Orientation Windows 2-Sided(Book) Vertical Windows 2-Sided(Book)
Page 211 Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
Page 212: Fitting The Print Image To The Paper
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an invoice or A5 size document to letter or A4 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 213: Printing Multiple Pages On One Page
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 214 Windows (2) (3) Macintosh (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (1) Select [Layout].
Page 215: Stapling Output
STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance.
Page 216 Windows Macintosh (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function.
Page 217: Convenient Printing Functions
CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (page 3-36) • IMAGE ADJUSTMENT FUNCTION The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 218 Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
Page 219: Increasing The Margin (Margin Shift)
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function.
Page 220: Creating A Large Poster (Poster Printing)
CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 221: Functions To Adjust The Size And Orientation Of The Image
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes).
Page 222: Enlarging/Reducing The Print Image
ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 223: Adjusting Line Widths When Printing
ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 224 REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) Macintosh (This function can only be used in Mac OS 9.) (1) Click the [Advanced] tab.
Page 225: Image Adjustment Function
IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only available in Windows.) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer.
Page 226: Printing Faint Text And Lines In Black
PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see.
Page 227: Functions That Combine Text And Images
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, angle, and print position of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark.
Page 228: Printing An Image Over The Print Data
PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 229: Creating Overlays For Print Data (Overlays)
CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 230: Print Functions For Special Purposes
PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 231 Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.5.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
Page 232: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 233: Printing A Carbon Copy (Carbon Copy)
PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print...
Page 234: Two-Sided Printing With Specific Pages Printed
TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be printed on the reverse side (the reverse side will be left...
Page 235: Convenient Printer Functions
CONVENIENT PRINTER FUNCTIONS SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 236: Automatically Print All Stored Data
Macintosh Automatically print all stored data When user authentication is enabled in the system settings (administrator), all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: •...
Page 237: Printing Without The Printer Driver
PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 238 DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Quick Start Guide.
Page 239: Directly Printing A File In Usb Memory
Print File-01.tiff Paper Select Number of Prints Auto (1 999) Output 2-Sided Quick File When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver.
Page 240: Print The Selected File
USB Memory File or Folder Name File-01.tiff Folder01 File-02.tiff File-03.tiff Folder02 File-04.tiff File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level. • When you move down a folder level by touching a folder key, the screen.
Page 241: Directly Printing A File In A Network Folder
DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. DOCUMENT COPY IMAGE SEND...
Page 242 Select workgroup. Workgroup Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 Select server. Server Work 1 Server Name Server 1 Server 2 Server 3 Server 4 Server 5 Server 6 Select network folder. Network Folder \\Server 1 Network Folder Name User 1...
Page 243 \\Server 1\User 1 File or Folder Name File-01.tiff Folder01 File-02.tiff File-03.tiff Folder02 File-04.tiff File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level. • To return to the network folder selection screen, touch the •...
Page 244: Directly Printing From A Computer
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
Page 245: E-Mail Print
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 246: Checking The Print Status
CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 247 SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 248 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 249: Printing An Encrypted Pdf File
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 250: Giving A Print Job Priority
GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. JOB STATUS Print Job Scan to...
Page 251: Canceling A Print Job
CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 Computer02 020 / 000 0312345678 002 / 000 Copy...
Page 252 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 253: Printer Driver Specification List
APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used. Function Frequently used Copies functions Orientation N-Up Number of pages Order Border 2-Sided Print Fit To Page Binding Edge Staple* Paper Paper Size...
Page 254 Function Functions to Watermark combine text Image Stamp and images Overlay Image Quality Print Mode Graphics Mode Selection Toner Save* Font Resident font Selectable download font Other functions Auto Configuration User Authentication *1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system version and the software application.
Page 255 CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX ....4-4 •...
Page 256 FAX RECEPTION RECEIVING FAXES ......4-54 • RECEIVING A FAX ..... 4-55 •...
Page 257 USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-108 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-109 •...
Page 258: Before Using The Machine As A Fax
BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line must be set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack.
Page 259: Setting The Telephone Line Type
SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 260: Checking The Date And Time
CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 261: Base Screen Of Fax Mode
BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. Each of the other modes that can be displayed by touching the [IMAGE SEND] key (scan, Internet fax, USB memory, PC scan and data entry modes) also have base screens.
Page 262 BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. Mode select keys Use these keys to switch between copy, image send, and document filing modes. To switch to fax mode, touch the [IMAGE SEND] key. This shows various messages and the destinations that have been entered.
Page 263 (14) When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the system settings (administrator), this will appear when a fax is received. : Only "Hold Setting for Received Data Print" is enabled : Only "Received Data Image Check Setting" is enabled : Both settings are enabled ☞...
Page 264: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. This shows the destination that has been selected. Number of displayed items selector key Touch to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 destinations.
Page 265 When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK • System Settings: Address Book This is used to store fax numbers in one-touch keys.
Page 266 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 267: Fax Transmission Sequence
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Ready to send. Scan Internet Fax Address Book Original Scan: 8½x11 Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Place the original Place the original in the document feeder tray of the automatic...
Page 268 Scan Internet Fax USB Mem. Scan Address Book Original Scan: Send: 8½x11 Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Scan Internet Fax USB Mem. Scan Address Book Original Scan: 8½x11 Send:...
Page 269: Begin Transmission
Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmit: When sending a fax normally (memory transmission) (1) Press the [START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [START] key.
Page 270: Entering Destinations
ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Take care to enter the correct number.
Page 271: Retrieving A Fax Number From The Address Book
RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 272: Retrieving A Stored Destination
RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Scan Internet Fax Address Book Original Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% CCC CCC...
Page 273: Checking And Deleting Entered Destinations
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search...
Page 274 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Internet Fax Address Book Original Scan: Direct TX Exposure Auto Sub Address Resolution Standard...
Page 275 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG...
Page 276: Address Book
Condition Settings Address Review XXX AAA Search Again XXX BBB XXX CCC XXX DDD Address Book XXX EEE XXX FFF • If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. A maximum of 300 search results are displayed.
Page 277: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book Original Scan: Direct TX...
Page 278: Chain Dialing
CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 279: Transmission Methods
BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
Page 280 To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 281: When The Line Is Busy
PLACEMENT ORIENTATION OF THE ORIGINAL A 5-1/2" x 8-1/2"(A5) or B5 size original in landscape orientation will be rotated 90 degrees and transmitted as a 5-1/2" x 8-1/2"(A5) or B5 image in portrait orientation. 5-1/2" x 8-1/2"(A5) size original System Settings (Administrator): Rotation Sending Setting The factory default setting is rotate before transmission.
Page 282: Functions That Cannot Be Used
FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [START] key is pressed to begin fax transmission.
Page 283: Using The Automatic Document Feeder For Transmission
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Indicator line When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan the original pages.
Page 284 USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Indicator line Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search Sub Address III III Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100%...
Page 285 • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 286: Using The Document Glass For Transmission
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. • When faxing a multi-page original, scan each page in order starting from the first page. •...
Page 287 Press the [START] key. Scanning begins. If you have another page to scan, change pages and then press the [START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Place next original.
Page 288: Direct Transmission Mode
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.
Page 289 Scan Internet Fax Address Book Original Scan: 8½x11 Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Press the [START] key. Transmission begins. To cancel transmission... While "Dialing. Press [ ] to cancel"...
Page 290: Transmission Using The Speaker
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Telephone mode.
Page 291: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 292 CCC CCC 0123456789 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Sub Address Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% •...
Page 293 Address Review CCC CCC KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS UUU UUU TTT TTT To cancel a specified destination... Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the [Yes] key.
Page 294 Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. JOB STATUS Print Job Scan to Fax Job Address Set Time...
Page 295 Detail Broadcast0001 Address Start Time DDD DDD 10:01 04/01 10:10 04/01 EEE EEE File Failed • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used. Not using document filing You will return to the base screen with the unsuccessful destinations entered.
Page 296 SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 297: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Address Book Sub Address Address Review Quick File [Original] key Touch this key to set the scan size, send size, and...
Page 298 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. 2-sided original Touch the [Original] key. ☞ IMAGE SETTINGS (page 4-43) Fax/Original Scan Size 100% Send Size 8½x11 2-Sided 2-Sided Tablet Booklet...
Page 299: Specifying The Scan Size And Send Size
SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original size) is 8-1/2" x 11" (A4) and the send size is auto. If, for example, the scan size were 8-1/2"...
Page 300 Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 301 Fax/Original Scan Size 100% Send Size 5½x8½ 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. Touch the [OK] key. Auto Image Orientation 4-47 FACSIMILE Contents...
Page 302 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. Touch the [Original] key. The original size set in the system settings appears to the right of the [Original] key. ☞...
Page 303 (1), (2) Fax/Original Size Input 8½ When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8" (25 mm to 99 mm) to the Y (vertical) dimension are entered at the same time, an original cannot be scanned. Fax/Original Scan Size Send Size...
Page 304 Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 305 Fax/Original Scan Size 129% Send Size 8½x11 2-Sided 2-Sided Tablet Booklet The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key.
Page 306: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer to the following tables to select appropriate settings. Exposure settings Exposure Auto Manual Touch the [Exposure] key. The current exposure setting appears to the right of the [Exposure] key. ☞...
Page 307: Changing The Resolution
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer to the following tables to select appropriate settings. Resolution settings Resolution Standard...
Page 308: Fax Reception
FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. •...
Page 309: Receiving A Fax
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
Page 310: Receiving A Fax Manually
RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. • When a call is answered by touching the [Speaker] key, you will be able to hear the other party, however, you will not be able to speak.
Page 311: Hold Setting For Received Data Print
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 312 CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 313 IMAGE CHECK SCREEN This section explains the image check screen. Image Check 0123456789 Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 314: Forwarding Received Faxes
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 315: Configuring Inbound Routing Settings
FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Received fax •...
Page 316 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 317 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • If you wish to select a group of addresses for the forwarding destination, you can only select a group that contains e-mail addresses only.
Page 318 SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the touched in the special modes screen, the selected settings are entered and the base screen reappears.
Page 319 (12) [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) 4-87) * The optional business card feeder must be attached and "Business Card Scan Option" must be enabled in the system settings (administrator). Special modes can generally be combined with other special modes, however, there are some combinations that are not possible.
Page 320: Storing Fax Operations (Program)
STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2" x 11" (A4) size documents are distributed to branch offices in various regions once a month.
Page 321 Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. When the original is a different size than the size setting, set the original size. ☞...
Page 322 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Shadows appear here.
Page 323 Fax/Special Modes Erase Edge Erase Side Erase Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 324: Sending A Fax At A Specified Time
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 325 Fax/Special Modes Timer Day of the Week When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure.
Page 326: Sending Both Sides Of A Card As A
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back When using card shot, the original must be scanned on the document glass.
Page 327 Fax/Special Modes Card Shot (1~8 1/2) inch (1~8 1/2) inch • The send size is automatically selected based on the original size you entered. • After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the send size.
Page 328 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. •...
Page 329: Job Build
SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 330 Press the [START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. To cancel scanning... Press the [STOP] key ( ).
Page 331: Faxing Thin Originals (Slow Scan Mode)
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. If the originals are inserted with too much force, they may crumple and misfeed. Enter the destination fax number.
Page 332 Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 333 SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see CARD FEEDER"...
Page 334: Transaction Report
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 335 Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 336: Adding Your Sender Information To Faxes (Own Number Sending)
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed APR/04/2010/Sat 3:00 PM (1) Date, time: (2) Sender name:...
Page 337: Temporarily Changing The Sender Information (Own Name Select)
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Own Name Select] key. ☞...
Page 338: Calling A Fax Machine And Initiating Reception (Polling)
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (3) The fax is received.
Page 339 Press the [START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 340: Initiating Polling Reception Manually
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 341: Polling Memory
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 342: Scanning A Document Into Polling Memory
SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 343 Memory Box - Data Store Memory Box Original Scan: 8½x11 List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling and document filing cannot be selected. • To return to the screen of step 4, touch the [Memory Box List] key. Press the [START] key.
Page 344: Checking The Document In The Public Box
CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 345: Deleting A Document From The Public Box
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞...
Page 346 PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, and distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 347 CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and a F-code communication function is assigned to each box.
Page 348 CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to a F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 349 F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding a F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 350 CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When a F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. Select the special modes. (1) Touch the [Special Modes] key.
Page 351: Numeric Keys
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Department.
Page 352: Polling Reception Using F-Codes
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in a F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 353 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search Sub Address III III JJJ JJJ Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% (3), (5) If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
Page 354 POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in a F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 355 Memory Box Polling Memory Data Store Data Check Delete Data Memory Box - Data Store Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Box 8 Box 9 Box 10 Box 11 Box 12 Memory Box - Data Store Once Unlimited Memory Box - Data Store...
Page 356 Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 357: Checking The Document In The F-Code Memory Polling Box
CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.
Page 358: Deleting A Document Stored For F-Code Polling Transmission
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in a F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 359 RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to a F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 360 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE Condition Settings AAA AAA...
Page 361 RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives a F-code relay request transmission, the fax is received to a F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 362: Using An Extension Phone
• If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department. Extension phone jack Click! Make sure you hear a "click"...
Page 363: Making And Receiving Phone Calls
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. •...
Page 364: Checking The Status Of Fax Jobs
CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 365 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 366 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA Indicates the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue.
Page 367 • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen. "Forward OK" The received fax has been forwarded.
Page 368 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 369 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). The job name and progress (number of completed destinations / total destinations) appear at the top of the screen.
Page 370: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 371: Canceling A Fax In Progress Or A Reserved Fax
CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. JOB STATUS Print Job Scan to Fax Job Address Set Time Pages Broadcast 10:00 04/01 020/003 Connecting 0123456789 10:05...
Page 372: Giving Priority To A Reserved Fax Job
GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Print Job Scan to...
Page 373: Checking The Activity Log
CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 374 INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message The transaction was completed normally.
Page 375 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION ... . . 5-3 PREPARATIONS FOR USE AS A NETWORK SCANNER .
Page 376 SPECIAL MODES SPECIAL MODES ......5-65 STORING SCAN OPERATIONS (Programs) ..5-67 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) .
Page 377: Network Scanner Function
BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 378: Usb Memory Scan
USB memory mode USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. Internet fax transmission The scanned file is sent as an Internet fax.
Page 379: Storing Sender Information
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 380: Settings Required In The Web Pages
SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.
Page 381: Adding Destinations
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 382: Before Sending To A Direct Smtp Address
BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS included in the address book for Internet fax mode.
Page 383: Base Screen
BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 384 Customized keys The keys that appear here can be changed to show the settings or functions that you prefer. ☞ Customizing displayed keys (page 5-11) Touch this key to specify a destination using a search number * 3-digit number assigned to a destination when it is stored.
Page 385 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 386 ADDRESS BOOK SCREEN This screen is used to select transmission destinations. This shows the selected destination. Number of displayed items selector key Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys. [Condition Settings] key Touch this key to select transmission settings.
Page 387 • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK • For information on storing addresses in the address book, see SCAN MODE IN THE ADDRESS •...
Page 388 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 389: Scan Send Sequence
SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Ready to send.
Page 390 Scan Internet Fax USB Mem. Scan Address Book Original Scan: 8½x11 Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format File Color Mode Mono2 Special Modes Quick File Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follow these steps to start scanning and transmission: (1) Press the [START] key.
Page 391: Retrieving A Destination From The Address Book
ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 392: Retrieving A Destination
RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Color Mode Mono2 File Special Modes Quick File Condition Settings AAA AAA Address Review...
Page 393: Checking And Deleting The Selected Destinations
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global...
Page 394 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi...
Page 395: Entering An Address Manually
ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Color Mode Mono2 File Special Modes Quick File...
Page 396 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Condition Settings AAA AAA...
Page 397 Condition Settings Address Review XXX AAA Search Again XXX BBB XXX CCC Address Book XXX DDD XXX EEE XXX FFF • If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up to 300 matches can appear.
Page 398 USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book...
Page 399: Sending An Image In Scan Mode
TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 400: Specify The Destination
Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% • After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is automatically specified.
Page 401 Scan/Original Scan Size 100% Send Size 8½x11 2-Sided 2-Sided Tablet Booklet • The placement orientation of the original is initially set to left, this step is not necessary. • The original size set in the system settings appears as the original size. Press the [START] key.
Page 402 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 403: Changing The Subject, File Name, Reply-To, And Body Text
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 404 Send Settings Subject Sub: Schedule coordination meeting File Name Reply-To Body Text Add 'Reply to' to Cc Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To Body Text Add 'Reply to' to Cc If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed.
Page 405 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit •...
Page 406: Sending An Image In Usb Memory Mode
SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Use a FAT32 USB memory with a capacity of no more than 32 GB. •...
Page 407 Scan Internet Fax Original Scan: 8½x11 File Name Exposure Auto Resolution 200X200dpi File Format Color Mode Mono2 Special Modes • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared.
Page 408 Press the [START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. •...
Page 409 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is touched.) •...
Page 410: Entering A File Name
ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see Touch the [File Name] key.
Page 411: Sending A Fax In Internet Fax Mode
SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 412 (1) (2) Scan Internet Fax Address Book Original Scan: 8½x11 Address Entry Exposure Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F Special Modes File Quick File The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To change a setting, touch the appropriate key.
Page 413 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 414: Changing The Subject, File Name, And Body Text
CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 415 Send Settings Subject Sub: Schedule coordination meeting File Name Body Text Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit •...
Page 416 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 417: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key.
Page 418 Condition Settings BBB BBB AAA AAA Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% • To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key. •...
Page 419 Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key.
Page 420: Broadcast Transmissions That Include Internet Fax Destinations
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 421 Print Job Scan to Fax Job Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 10:05 04/01 001/001 Send OK Broadcast0002 Broadcast0003 10:22 04/01 004/004 Send OK 10:30 04/01 010/010 Send OK DDD DDD "Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the touch panel when scanning ended appears in "xxxx".
Page 422: Sending An Internet Fax From A Computer (Pc-I-Fax)
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 423 IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Address Book Address Entry Send Settings Address Review [Original] key Touch this key to set the scan size, send size, and...
Page 424 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. 2-sided original Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
Page 425 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original size) is 8-1/2" x 11" (A4) and the send size is auto. For example, if the scan size is 8-1/2"...
Page 426 Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 427 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
Page 428 (1), (2) Scan/Original Size Input 8½ When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8" (25 mm to 99 mm) to the Y (vertical) dimension are entered at the same time, an original cannot be scanned. Scan/Original Scan Size Send Size...
Page 429: Specifying The Send Size Of The Image
Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 430 Scan/Original Scan Size 129% Send Size 8½x11 2-Sided 2-Sided Booklet Tablet The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key.
Page 431 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer to the following tables to select appropriate settings. How to select the exposure Exposure Auto This setting automatically adjusts the exposure for light and dark parts of the original.
Page 432 Scan mode, USB memory mode, Data entry mode Scan/Exposure Auto Original Image Type Manual Text Prtd.Photo Printed Photo Moiré Reduction Internet fax mode Internet Fax/Exposure Auto Manual • In Internet fax mode, the original image type and moiré reduction cannot be selected. •...
Page 433 CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 5-49) Scan mode, USB memory mode, Data entry mode Scan/Resolution 100X100dpi...
Page 434: How To Select The Resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 435 Scan/File Format File Type Compression Mode TIFF Encrypt PDF MH (G3) Programmed MMR (G4) (1-99) Specified Pages per File Scan/File Format File Type Compression Ratio TIFF Encrypt PDF Programmed JPEG (1-99) Specified Pages per File • The [Programmed] key does not appear in USB memory mode. •...
Page 436 Scan/File Format File Type Compression Ratio TIFF Encrypt PDF Programmed JPEG (1-99) Specified Pages per File • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. •...
Page 437: Changing The Format (Internet Fax Mode)
Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 438: Changing The Color Mode
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [START] key is pressed. This function cannot be used in Internet fax mode. Mode Auto Grayscale The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono2 or Grayscale) scanning.
Page 439: Scan Mode, Usb Memory Mode, Data Entry Mode
SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. ☞...
Page 440: Internet Fax Mode
Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 5-83) Special modes can generally be combined with other special modes, however, there are some combinations that are not...
Page 441: Storing Scan Operations (Programs)
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Smudges on the edges of the documents are erased before transmission When a job program is not stored...
Page 442 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-65) Program Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 Program 9 Program 10 Program 11 Program 12 Program:Program 1...
Page 443 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Shadows appear here Erase modes...
Page 444 Scan/Special Modes Erase Edge Erase Side Erase Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key.
Page 445: Timer Transmission
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 •...
Page 446 Scan/Special Modes Timer Day of the Week When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure. ☞...
Page 447 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back •...
Page 448 Scan/Special Modes Card Shot (1 8 1/2) inch (1 8 1/2) inch • The send size will be selected automatically based on the entered original size. • After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the send size.
Page 449 SCANNER/INTERNET FAX The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. To cancel Card Shot... Touch the [Cancel] key in the screen of step 4. 5-75 Contents...
Page 450: Scanning Many Originals At Once
SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 451 Scan/Special Modes Program Erase Card Shot Build Quick File File Suppress Background Press the [START] key to scan the first set of originals. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. Insert the next set of originals and press the [START] key. Repeat until all originals have been scanned.
Page 452: Scanning Thin Originals
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. If the originals are inserted with too much force, they may crumple and misfeed.
Page 453 Scan/Special Modes Program Erase Card Shot Build Quick File File Suppress Background Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. When this function is selected, automatic 2-sided scanning is not possible.
Page 454 SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see CARD FEEDER"...
Page 455: Whitening Faint Colors In The Image
WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original.
Page 456 Scan/Special Modes Suppress Background Light areas of the original may be suppressed as background. Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 457: Changing The Print Settings For The Transaction Report
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 458 Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 459: Checking The Status Of Transmission/Reception Jobs
CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 460 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 461 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA (1) (2) Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, the job moves up one position in the job queue.
Page 462 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen. "Forward OK" A received Internet fax has been forwarded.
Page 463 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 464 CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 465: Select The Job That You Wish To Stop
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. JOB STATUS Print Job Scan to Fax Job Address Set Time Pages Broadcast 10:00 04/01 020/003 Connecting...
Page 466: Giving Priority To A Scan Transmission Job
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Print Job Scan to...
Page 467 CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 468: Receiving An Internet Fax
INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 469: Manually Receiving Internet Faxes
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is grayed out to prevent selection.
Page 470: Printing A Password-Protected Fax
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 471 CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 472 IMAGE CHECK SCREEN This section explains the image check screen. Image Check AAA AAA Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 473: Forwarding Received Internet Faxes To A Network Address
FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them. The machine Received Internet fax When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be...
Page 474 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 475 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • If you wish to select a group of addresses for the forwarding destination, you can only select a group that contains e-mail addresses only.
Page 476: Scanning From A Computer
SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 477 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 478: Preview The Image
• For further information on the scan settings, click the open scanner driver Help. • If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray. SCANNER/INTERNET FAX Preview the image.
Page 479: Select Scanning Settings While Viewing The Image
• For further information on the scan settings, click the • If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before previewing again or scanning.
Page 480: At The Machine
[At the machine] This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 PC scan in progress. Finish PC scan mode? Touch the [Exit] key in the touch panel. Exit Touch the [Yes] key. 5-106 SCANNER/INTERNET FAX Contents...
Page 481: Metadata Delivery (Data Entry)
METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 482: Preparations For Metadata Transmission
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 483: Transmitting Metadata
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Color Mode Mono2 File Special Modes Quick File...
Page 484 Data Entry User ID Value 1 Value 2 Value 3 Value 4 Value 5 Value 6 Value 7 Value 8 Value 9 Value 10 Value 11 Value 12 • To change the number of keys displayed in the screen, touch the number of displayed items selector key. Select 6, 12, or 18 keys.
Page 485: Metadata Fields
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: This data is always included in the XML file and is automatically stored • Previously defined fields: •...
Page 486 CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 487: Types Of Document Filing
DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 488: Uses Of Document Filing
USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing Ratio and special mode settings must be reselected.
Page 489: Before Using Document Filing
BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job.
Page 490 Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Full color original (Text and photo example)
Page 491: Automatic Deletion Of Files
Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 492 Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 493: Using Document Filing In Each Mode
USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 494: Document Filing
Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original. File Retrieve Scan to HDD HDD Status...
Page 495: Base Screen Of Document Filing Mode
BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear. If the user that logged in does not have My Folder configured, the folder selection screen will appear.
Page 496: Saving Files With Document Filing
SAVING FILES WITH DOCUMENT FILING This section explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 497 Scanned data is automatically stored in the quick file folder. Do not store confidential data to the folder. To cancel Quick File... Touch the [Quick File] key in the screen of step 2 so that it is not highlighted after you touch the [OK] key. Select copy settings and then press the [START] key.
Page 498: Saving A File With "File
SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 499 Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of To cancel scanning...
Page 500: File Information
FILE INFORMATION This section explains the settings that are configured in step 3 of a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Confidential...
Page 501 Assigning a file name A file name can be assigned to the file. File Information Confidential Password User Name User Unknown File Name Copy_04042010_112030AM Stored to Main Folder Specifying the folder File Information Confidential Password User Name Name 1 File Name file-01 Stored to Main Folder...
Page 502: Storing A File As A Confidential File
Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. File Information Confidential Password User Name Name 1 File Name file-01 Stored to...
Page 503: Scan To Hdd" Screen
SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 504 [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Original (1) Touch the [Scan Size] key. If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size. (2) Touch the [Store Size] key.
Page 505 [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. Color Mode The following settings can be selected for the scanning color when the [START] key is pressed. Mode Auto Full Color Grayscale Mono 2 When you have finished selecting the mode, touch the [OK] key.
Page 506: Special Modes Screen For Scan To Hdd
Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-65) in "5. SCANNER / INTERNET FAX". Special Modes [Erase] key The erase function is used to erase shadow lines on images produced when scanning thick originals or books on the document glass.
Page 507: Performing "Scan To Hdd
PERFORMING "Scan to HDD" DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original. File Retrieve Scan to HDD HDD Status File Original Scan: Information Auto Exposure 200X200dpi Resolution Mono2 Color Mode Special Modes If the original is 2-sided, be sure to touch the [Original] key and then touch the [2-Sided Booklet] key or the [2-Sided Tablet] key as appropriate for the original.
Page 508 When Scan to HDD is performed without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: HDD_04042010_112030AM) Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected. 6-23 DOCUMENT FILING Contents...
Page 509: Sequence For Using A Stored File
USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 510 Select the file that you wish to retrieve. File Retrieve Scan to HDD HDD Status Ex Data Access Search Main Folder File Name User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.tiff Name 3 04/04/2010 file-04 Name 4 04/04/2010 file-05.tiff Name 5...
Page 511: Folder And File Selection Screens
FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled Folder Select Main Folder...
Page 512: File Selection Screen
FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key" below.) This chapter assumes that the "List screen"...
Page 513 [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order".
Page 514: Selecting A File
SELECTING A FILE This section explains how to select a file to be used. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder Quick File Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7...
Page 515: Job Settings Screen
JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder File Name User Name file-01 Name 1...
Page 516: Printing A Stored File
PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 517: Print Settings Screen
PRINT SETTINGS SCREEN [Paper Select] key Use this key to set the paper size. [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. [2-Sided] key Use this key to select the orientation of the image on the reverse side of the paper for 2-sided printing.
Page 518: Multi-File Printing
MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Main Folder File Name User Name file-01 Name 1 file-02 Name 2 file-03 Name 3 file-04 Name 4 file-05 Name 5 All Files Switch Display Select All Multi-File Print File Name User Name file-01...
Page 519: Printing A Selected File
(2) (3) Job Settings / Print Number of Selected Files: 5 Number of Prints (1 999) Apply the Number from Stored Setting of Each Job. Printing a selected file. The number of selected files appears in the number of selected Cancel files display.
Page 520: Batch Printing
Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Select All Multi-File Print File Name User Name file-01 Name 1...
Page 521 Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print...
Page 522: Sending A Stored File
SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 523: Send Settings Screen
SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and INTERNET FAX". Example of scan mode Send mode tabs Touch the appropriate tab to select fax mode, scan mode, Internet fax mode, etc.
Page 524: Properties Of Stored Files
PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 525 Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing".
Page 526: Moving A Stored File
MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Job Settings file-01 Name 1 Select the job.
Page 527 Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name file-01 Move to: User 2 A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 528: Deleting A Stored File
DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) Job Settings file-01 Name 1 Select the job. Property Print Send...
Page 529: Checking An Image Of A Stored File
CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞ SELECTING A FILE (page 6-29) Job Settings file-01 Name 1 Select the job.
Page 530 IMAGE CHECK SCREEN This section explains the image check screen. Image Check file-01 Information display This shows information on the displayed image. Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 531 RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 532: Searching For A Stored File
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 533 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 ABCD EFGH IJKL User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 534 Search User Name Name 1 File or Folder Name file-01 Password • When you search using [File or Folder Name], custom folders that match the search characters will also appear in the list. When a folder key is touched, a list of the files in the folder appears. Touch the desired file in the list. •...
Page 535 Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder Quick File Folder User 1...
Page 536 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 ABCD EFGH IJKL User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 537 Search User Name Name 1 File or Folder Name file-01 Password Search within Current Folder Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search checkbox so that it is selected To search only files that are in the current folder, select the [Search within Current Folder] checkbox Use this method to search for a file in a confidential folder.
Page 538 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "Accessing the System Settings (General)"...
Page 539 Storing/Calling of System Settings ... 7-90 Sharp OSA Settings ..... . . 7-91 SYSTEM SETTINGS FOR FAX System Settings for Fax (General) List .
Page 540: System Settings
SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 541: Common Operation Methods
Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen Address Book Sort Address Add New...
Page 542: System Settings (General)
SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) JOB STATUS SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT HOME System Settings Total Count Default Settings Paper Tray Address Control...
Page 543: System Settings (General) List
System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 544 Paper Tray Settings Item ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2* Tray 3* Tray 4* Bypass Select Similar Sizes for Auto Detection ● Paper Type Registration ● Auto Tray Switching ● Custom Size Registration (Bypass) * When a 500-sheet paper feed unit is installed. Address Control Item ■...
Page 545 Printer Condition Settings Item ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Default Paper Size Default Paper Type Initial Resolution Setting Disable Blank Page Print Line Thickness 2-Sided Print N-Up Print Fit To Page Output Print per Unit Staple* Quick File ●...
Page 546 Document Filing Control Item ■ Document Filing Control USB-Device Check Item ■ USB-Device Check User Control Item ■ User Control* ● Modify User Information * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
Page 547: Total Count
Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages. •...
Page 548: Clock Adjust
Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Specify Time Zone Date&Time Settings...
Page 549: Keyboard Select
Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Norwegian Finnish List Print (User) Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings.
Page 550: Paper Tray Settings
Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 551 Tray Settings Paper Tray Paper Type Tray 1 Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, Tray 2* User Type Tray 3* Tray 4* In addition to the paper types of trays 1 to 4, Heavy Paper* Thin Paper Bypass Labels Transparency Envelope *1 When a 500-sheet paper feed unit is installed.
Page 552: Auto Tray Switching
Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Type Name Fixed Paper Side Disable Duplex Disable Staple...
Page 553: Address Control
Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 554 Settings Item Items stored in all modes Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Items appearing when an e-mail address is stored E-mail Address File Format Description Select the type of address to be stored in the address book.
Page 555: Custom Index
Item Items appearing when an Internet fax address is stored I-Fax Address File Format Request Internet Fax Reception Report Items appearing when a Direct SMTP address is stored • Direct SMTP Address • Add Hostname or IP Address. • Hostname or IP Address File Format Items appearing when a group is stored Address...
Page 556: Storing A Program
Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 557 Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start Touch this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes.
Page 558: Printer Default Settings
Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 559: Pcl Settings
Item Print per Unit Output Staple Quick File *1 This setting is used to adjust the line width of vector graphics. Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot. *2 Paper sizes that can be used with this function are 8-1/2"...
Page 560: Postscript Setting
PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Print PS Error Binary Processing Description When a PS (PostScript) error •...
Page 561: Document Filing Control
Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. •...
Page 562: Modify User Information
USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. User Control This section explains settings for user control.
Page 563: When User Authentication Is Not Enabled
SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 564: When User Authentication Is Enabled
When User Authentication is Enabled When "User Authentication Setting" (page 7-45) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 565 Login by user number User Authentication • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 566: System Settings (Administrator) List
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 567 Energy save Item ■ Energy Save ● Toner Save Mode Print Copy ● Auto Power Shut-Off ● Auto Power Shut-Off Timer ● Preheat Mode Setting Operation Settings Item ■ Operation Settings ● Other Settings Keys Touch Sound Key Touch Sound at Initial Point Auto Clear Setting Cancel Auto Clear Timer Message Time Setting...
Page 568 Item Scan Customize 1 Customize 2 Customize 3 Internet Fax* (Same as Scan) Fax* (Same as Scan) USB Memory Scan Customize 1 Customize 2 Customize 3 Data Entry* (Same as Scan) ● Home Screen Settings* ● Preview Setting Default Preview Display Image Send Doc.
Page 569 Device Control Item ■ Device Control ● Other Settings AB/Inch Type Setting Default Original Size Settings Original Feeding Mode Auto Paper Selection Setting Detect Standard in Auto Color Mode Optimization of a Hard Disk Clear All Job Log Data ● Disabling of Devices Disabling of Document Feeder Disabling of Duplex...
Page 570 Copy Function Settings Item ■ Copy Function Settings ● Initial Status Settings Paper Tray Exposure Type Copy Ratio 2-Sided Copy Output ● Other Settings Copy Exposure Adjustment Add or Change Extra Preset Ratios Setting a Maximum Number of Copies Initial Margin Shift Setting Side 1 Side 2 Erase Width Adjustment...
Page 571 Network Settings Item ■ Network Settings ● IPv4 Settings ● IPv6 Settings ● Enable TCP/IP ● Enable NetWare ● Enable EtherTalk ● Enable NetBEUI ● Reset the NIC ● Ping Command Printer Settings Item ■ Printer Settings ● Default Settings Prohibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change...
Page 572: Image Send Settings
Image Send Settings Item ■ Image Send Settings ● Operation Settings Other Settings Default Display Settings • Hold settings for a while after scanning has been completed • Switch Automatically to Copy Mode Screen Address Book Default Selection Initial Resolution Setting •...
Page 573 Item Settings to Disable Registration Disable Registering Destination from Operation Panel Disable Registering Destination on Web Disable Registration of Program Disable Registration of Memory Box Disable Destination Registration Using Global Address Search* Disable Registration Using Network Scanner Settings to Disable Transmission Disable [Resend] on Image Send Mode Disable Selection From Address Book Disable Direct Entry...
Page 574 Item Compression Mode at Broadcasting • Black & White • Color/Grayscale Maximum Size of E-mail Attachments (E-mail) Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Bcc Setting • Enable Bcc • Display Bcc Address on the Job Status Screen Disable Scan Function •...
Page 575 Item I-Fax Send Settings I-Fax Reception Report On/Off Setting I-Fax Reception Report Request Timeout Setting Number of Resend Times at Reception Error Maximum Size of E-mail Attachments Rotation Sending Setting Printing Page Number at Receiver Recall in Case of Line Busy Recall in Case of Communication Error I-Fax Receive Settings Auto Receive Reduce Setting...
Page 576: Document Filing Settings
Document Filing Settings Item ■ Document Filing Settings ● Other Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete File Delete Folder Change Password Delete All Quick Files Delete Delete quick files at power up (protected files excluded) Default Color Mode Settings Default Exposure Settings Original Image Type...
Page 577 Item ● Document Output Options Print Copy Print Scan Send Internet Fax Send (Incl. PC-I-Fax)* Fax Send (Incl. PC-Fax)* Scan to HDD Scan Send Copy Scan Send Internet Fax Send (Incl. PC-I-Fax)* Fax Send (Incl. PC-Fax)* Scan to HDD Internet Fax Send* Copy Scan Send Internet Fax Send (Incl.
Page 578 List Print (Administrator) Item ■ List Print (Administrator) ● Administrator Settings List ● Image Sending Activity Report ● Data Receive/Forward List ● Web Settings List* ● Metadata Set List* *1 When network connection is enabled. *2 When the application integration module is installed. Security Settings Item ■...
Page 579 Enable/Disable Settings Item ■ Enable/Disable Settings ● Printer Condition Settings Disable Blank Page Print ● User Control Disabling of Printing by Invalid User ● Operation Settings Cancel Auto Clear Timer Disabling of Job Priority Operation Disabling of Bypass Printing Disable Auto Key Repeat Disabling of Clock Adjustment ●...
Page 580 Item ● Image Send Settings Other Disabling Disable Switching of Display Order Disable Scan Function • PC Scan • USB Memory Scan Settings to Disable Registration Disable Registering Destination from Operation Panel Disable Registering Destination on Web Disable Registration of Program Disable Registration of Memory Box Disable Destination Registration Using Global Address Search*...
Page 581 Storing/Calling of System Settings Item ■ Storing/Calling of System Settings ● Restore Factory Defaults ● Store Current Configuration ● Restore Configuration Sharp OSA Settings Item ■ Sharp OSA Settings ● External Account Setting* External Account Control Enable Authentication by External Server ●...
Page 582: User Authentication Setting
User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 583: Other Settings
Other Settings Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available. • Job is Stopped when the Limit of Pages is Reached •...
Page 584: User List
User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users] key Use this to delete all stored users.
Page 585 Settings Item Store the name of the user (max. 32 characters). This user name is used as the key name in User Name the login screen, the document filing user name, and the sender name. (The user name must be unique.) Apply User Name to Log-in Touch this key to enter the user name in the login name.
Page 586: Page Limit Group List
Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. •...
Page 587: Authority Group List
Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. •...
Page 588 List of settings and factory default settings of template groups Item Group Name Select the Group Name to be the Registration Model Copy Copy Approval Setting Special Modes Usage Printer Printer Approval Setting FTP Pull Print USB Memory Direct Print Network Folder Pull Print Image Send Approval Settings for Each Mode...
Page 589 Prints (Document Filing) • Doc. Filing Print Approval Setting • Special Modes Usage • Document Filing Image Check Sharp OSA Approval Setting to Use a Sharp OSA Common Functions Approval Settings for 2-Sided Print Output Approval Settings MFP Settings System Settings Operational Authority...
Page 590: Favorite Operation Group List
Favorite Operation Group List This is used to store favorite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favorite Operation Group Registration Sets of preferred settings can be configured and registered as groups.
Page 591: Home Screen List
Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favorite operation group. Settings Item Home Screen Name Enter a maximum of 32 characters for the home screen name. Select the Home Screen to be Select one of the previously stored home screens as a template for the new home screen.
Page 592: User Count
User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. • [Select All Users] key This selects all users. • [Show] key This shows the counts of the selected user. •...
Page 593: Resetting User Counts
Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below.
Page 594: Energy Save
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode You can reduce the amount of toner used for printing. Print Print example data...
Page 595: Keys Touch Sound
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Page 596: Mfp Display Pattern Setting
MFP Display Pattern Setting One of six color patterns can be selected for the color pattern in the touch panel. A sample of the selected pattern can be viewed. Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For information on customize keys, see the chapters for each function.
Page 597: Preview Setting
Preview Setting Configure settings for the preview screen that can be used for fax/image send and document filing. Default Preview Display Select the display zoom ratio of the preview screen for fax/image send and document filing. Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown.
Page 598: Device Control
Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings AB/Inch Type Setting The numbers and units of the default settings and input ranges that appear in the setting screens can be switched between inches and AB sizes.
Page 599: Optimization Of A Hard Disk
Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data. If a job is in progress, a message will appear and optimization will not begin until the job is finished. During optimization, the following operations are not possible: •...
Page 600: Disabling Of Devices
Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions. (When the setting is enabled, scanning is still possible using the document glass.) Disabling of Duplex...
Page 601: Initial Status Settings
Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( when the auto clear interval has elapsed.
Page 602: Copy Exposure Adjustment
Other Settings Copy Exposure Adjustment This is used to adjust the exposure level when [Auto] is used for the copy exposure. Select separate settings for the document glass and for the automatic document feeder. Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 200%) and two reduction preset ratios (50% to 99%) can be added.
Page 603: Document Feeder
Auto Selection of Paper Tray that was Last Loaded When this setting is enabled and the machine is on standby in copy mode, the last paper tray that was loaded with paper automatically becomes the default paper tray for copy mode, until the machine is reset. 600dpi x 600dpi Scanning Mode for Document Feeder This is used to change the scanning resolution for...
Page 604: Network Settings
Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine.
Page 605: Prohibit Notice Page Printing
Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing This setting is used to disable printing of notice pages. A notice page is printed when printing cannot be executed as specified due to insufficient memory or other reason.
Page 606: Interface Settings
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 607: Initial Resolution Setting
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see Operation Settings The operation settings below apply to all image send functions. Other Settings Default Display Settings You can select one of 5 base screen types for the base screen...
Page 608: Erase Width Adjustment
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
Page 609: Disable Registration Of Program
Disable Registration of Program This prohibits the use of the address book when a program is stored. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) •...
Page 610 SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 611: Scan Settings
Scan Settings Settings related to scanning can be configured. Other Settings Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail. Sender Name Enter a default sender name (maximum of 20 characters).
Page 612: Default Address Setting
Maximum Size of E-mail Attachments (E-mail) To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
Page 613: Transaction Report Print Select Setting
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Auto Wake Up Print When the [POWER] key ( ) is "off" (but the main power switch is "on") and an Internet fax is received, this function activates the machine and prints the fax.
Page 614: Activity Report Print Select Setting
Activity Report Print Select Setting This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201, and it can also be set to automatically print at a specified time (once a day only).
Page 615: Rotation Sending Setting
Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2" x 8-1/2", B5, A5 Printing Page Number at Receiver When the transmitted image is printed by the receiving machine, the page number can be added to the top of each printed page.
Page 616: Pop3 Communication Timeout Setting
Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
Page 617: Default Mode Settings
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file.
Page 618: Batch Print Settings
SYSTEM SETTINGS Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off. Disable Stamp for Reprinting When a stored file is retrieved and printed, this setting prohibits the selection of a "Stamp"...
Page 619: Document Output Options
Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Print For each mode, select whether or not printing of stored files is allowed.
Page 620: Administrator Settings List
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 621: Security Settings
Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely.
Page 622: Printer Condition Settings
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 623: Other Disabling
Copy Function Settings Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
Page 624 Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. • Group (Direct Entry) • Group (Address Book) • Individual Select All: Select all items. Clear Checked: Clear all selections. Disable Registration of Program This prohibits the use of the address book when a program is stored.
Page 625: Change Administrator Password
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 626: Storage Backup
• This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job. • For machines for which data can be imported, contact your SHARP dealer or nearest SHARP Service Department. Storage Backup...
Page 627: Restore Factory Defaults
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 628: External Account Setting
"TURNING THE POWER ON AND OFF" (page 1-14) in "1. BEFORE USING THE MACHINE ". Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured. • Standard • High When "High"...
Page 629: System Settings For Fax
SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 630: Editing And Deleting Addresses
Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. •...
Page 631 Settings Item General items stored Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Fax Number Transmission Mode Description Select the type of address to be stored in the address book. In this case, select [Fax].
Page 632: Editing And Deleting A Memory Box
F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. • [Add New] key Use this to add a new memory box. Storing a memory box Touch the [Add New] key in the above screen to open a registration screen.
Page 633 • [ ] and [#] cannot be used in a sub-address. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your SHARP dealer or nearest SHARP Service Department.
Page 634: Fax Settings
Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Receive Setting Multiple Set Print Staple Forward Received Data • If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.
Page 635 System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) • For the procedure for using the system settings (administrator), see 7-26).
Page 636 Item Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving • Confidential Reception Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Distinctive Ring Detection Fax Send Settings Rotation Sending Setting Quick On Line Sending Printing Page Number at Receiver Date/Own Number Print Position Setting...
Page 637: Pause Time Setting
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax settings can be enabled or disabled to suit the needs of your workplace.
Page 638: Distinctive Ring Detection
Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report •...
Page 639: Fax Send Settings
Fax Send Settings Settings for fax transmission can be configured. Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2"...
Page 640: Print Style Setting
Fax Receive Settings Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode. Any number from 0 to 15 can be selected.
Page 641: Fax Output Settings
Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
Page 642: System Settings Menu
APPENDIX System Settings Menu Total Count Job Count Default Settings Clock Adjust List Print (User) All Custom Setting List Paper Tray Settings Tray Settings Address Control Address Book Fax Data Receive/Forward Fax Settings Printer Condition Settings Printer Default Settings PCL Settings Document Filing Control PostScript Settings USB-Device Check...
Page 643 Change Administrator Password Product Key Data Backup Storage Backup Storing/Calling of System Settings Restore Factory Defaults Sharp OSA Settings External Account Setting Default Display Settings Scan Complete Sound Setting The Number of File Name/Subject/Body Address Book Default Selection Keys Displayed Setting...
Page 644: Chapter 8 Troubleshooting
This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest SHARP Service Department. System settings System settings are indicated in the "Solutions"...
Page 645: Removing Misfeeds
REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. •...
Page 646: How To Remove Misfeeds
HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞...
Page 647 (2) Paper misfeed in the output area Remove the misfed paper. (3) Paper misfeed in the fusing unit If a paper misfeed has occurred inside the fusing unit, press down on the green part, open the fusing unit, and remove the paper. Caution •...
Page 648 (9) Paper misfeed in tray 1 to tray 4 (in the tray) When a paper gets twisted to the roller, remove the tray and remove the misfeed paper. When pulling out a tray, be sure to open the right cover and check for a paper misfeed. If a tray is pulled out when there is a misfeed, the paper will tear and a torn piece may remain in the machine, making it more difficult to remove the misfed paper.
Page 649: Removing Staple Jams
REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. TROUBLESHOOTING Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops.
Page 650 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 651 COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-8 •...
Page 652: Problems Related To Copy Results
Problem Two-sided copying Does the paper type setting of the does not take place. selected tray specify a type of paper that cannot be used for two-sided copying? Are you using a special size or type of paper? Are you copying using settings that do not allow two-sided copying? Have functions been disabled by the administrator?
Page 653: Problems Related To Printing Operation
PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-10 •...
Page 654 Problem Printing does not take Is the IP address selected correctly? place. (Windows) Are you using a printer port created using Standard TCP/IP Port? (Windows 2000/XP/Server 2003/Vista/ Server 2008) Is "Connect via" set to [Ethernet] for AppleTalk? (Mac OS 9.0-9.2.2) Is your computer in an unstable state? Is the machine specified correctly in the software application that you are using...
Page 655 Problem Printing does not take Is the I/O timeout setting too short? place. Was a Notice Page printed? Have functions been disabled by the administrator? Two-sided printing Does the paper type setting of the does not take place. selected tray specify a type of paper that cannot be used for two-sided printing? Are you using a special size or type of paper?
Page 656: Problems Related To Print Results
PROBLEMS RELATED TO PRINT RESULTS Problem The image is grainy. Are the printer driver settings appropriate for the print job? The image is too light Does the image (particularly a photo) or too dark. need correction? (Windows) Text and lines are faint Was color data printed? (Windows) and difficult to see.
Page 657 Problem The image is upside Are you using a type of paper (punch down. paper, etc.) that can only be loaded in a fixed orientation? Is the correct binding position selected for two-sided printing? Many nonsense Is your computer or the machine in an characters are printed.
Page 658 FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-16 •...
Page 659: Problems Related To Transmission
PROBLEMS RELATED TO TRANSMISSION Problem Transmission does Is the telephone line connected not take place. securely? Is the correct dial mode set for your line? Is a busy signal received? Did a communication error occur? Does a message appear indicating that the memory is full? Has the correct original size been set? Point to check...
Page 660 Problem Transmission does Does the job status screen (completed not take place. jobs) or a transaction report indicate that the transmission was not successful? Did you place a long size original on the document glass when it is scanned? Are the sub-address and passcode correct? (When using F-code communication) Have functions been disabled by the...
Page 661: Problems Related To Reception
PROBLEMS RELATED TO RECEPTION Problem Printing does not take Does a message appear in the display place after reception. instructing you to add toner or paper? (Printing is not possible when this screen appears.) Does a password entry screen appear? Is forwarding (Inbound Routing function) selected in the Web page for a received fax?
Page 662: Problems Related To Telephone
PROBLEMS RELATED TO TELEPHONE Problem Dialing is not possible. Is the extension phone connected? You cannot talk to the Did you dial using the speaker? other party. PROBLEMS RELATED TO AUDIBLE SIGNALS Problem The volume is too low. Has the volume been set to a low level in the system settings (administrator)? •...
Page 663 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored. Have functions been disabled by the administrator? A one-touch individual If the key is an individual key, is the key key or group key included in a group? cannot be edited or...
Page 664 SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-21 •...
Page 665 Problem Transmission does Does the image file exceed the e-mail not take place. attachment limit set in the system settings (administrator)? Did the image file exceed the file attachment size limit of your mail server? (When Scan to E-mail is used.) Has the folder on the destination computer been set as a shared folder so that files can be sent to it?
Page 666 Problem The received image Does the viewer program used by the file cannot be opened. recipient support the format of the received image data? Does a message appear prompting you to enter your password? Transmission takes a Is the resolution setting appropriate at long time.
Page 667: Problems Related To Scan Results
PROBLEMS RELATED TO SCAN RESULTS Problem The scanned image is Is the original scan size setting smaller clipped. than the actual original size? The quality of the Is the original printed matter such as a scanned image is book or magazine? poor.
Page 668 Problem JPEG was selected for Is the color mode set to [Mono2]? the file type but the file was created as a TIFF file. The image is too light Is the threshold value suitable? or too dark. (When using PC Scan.) Are the brightness and contrast settings suitable?
Page 669 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored. Have functions been disabled by the administrator? A one-touch individual If the key is an individual key, is the key key or group key included in a group? cannot be edited or...
Page 670: Problems Related To Filing
DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-27 •...
Page 671: Problems Related To File Management
Problem A job cannot be stored Do custom folders appear in "Folder in a custom folder. Information"? (When printing) Does the custom folder have a password? PROBLEMS RELATED TO FILE MANAGEMENT Problem A stored file has Did you touch the [Print and Delete the disappeared.
Page 672: General Problems
GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-30 •...
Page 673: Problems Related To Machine Operation
PROBLEMS RELATED TO MACHINE OPERATION Problem Specified machine Have functions been disabled by the functions cannot be administrator? used. The operation panel Is the main power indicator lit? cannot be used. Did you just power on the machine? Is the [POWER SAVE] key ( blinking? Is a cover open or a device separated from the machine?
Page 674: Printing Is Not Possible Or Stops During A Job
SHARP Service Department. (When contacting your dealer or nearest SHARP Service Department, inform them of the displayed error code.) Add paper as instructed by the message in the touch panel.
Page 675: Problems Related To Paper Feeding And Output
Make sure that the stack of paper in the tray is not higher than the indicator line. Fan the paper well before loading it. Use SHARP-recommended paper. Using paper that is not supported may result in misfeeds, creases, or smudges.
Page 676: Paper Does Not Feed From The Paper Tray
Problem The paper misfeeds. Has the correct paper size been set? Did you add paper to the bypass tray? Paper does not feed Is the paper loaded correctly in the from the paper tray. paper tray? In the Paper Tray Settings of the system settings, are restrictions placed on the trays that can be used in each mode (copy, print, fax, Internet fax, and...
Page 677: Smudges Appear On Printed Output
Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. For details, contact your dealer or nearest SHARP Service Department. If the printed image overlaps the punch holes, smudges...
Page 678: Printing Takes Place On The Wrong Side Of The Paper
Problem Printing takes place Is the paper loaded with the print side on the wrong side of facing in the correct direction? the paper. A cover or insert is not Has the paper type been set correctly? printed on the specified paper.
Page 679: The Stapling Position Is Not Correct
Problem Stapling does not take Is a different width of paper mixed in? place. Are there more sheets than can be stapled at once? Is a paper size that cannot be stapled included in the print job? Is the paper type setting of the tray selected in the printer driver set to a paper type that cannot be stapled? Have functions been disabled by the...
Page 680: Other Problems
Auto Clear or disable Auto Clear in "Auto Clear Setting". ➞ System Settings (Administrator) > "Operation Settings" > "Other Settings" > "Auto Clear Setting" Contact your dealer or nearest SHARP Service Department. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE"...
Page 681 Operation Guide MODEL: MX-B401 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MXB401-US-Z1...
Page 682 DIGITAL MULTIFUNCTIONAL SYSTEM Software Setup Guide Software Setup Guide Software Setup Guide Keep this manual close at hand for reference whenever needed. MODEL: MX-B401 BEFORE INSTALLING THE SOFTWARE SETUP IN A WINDOWS ENVIRONMENT SETUP IN A MACINTOSH ENVIRONMENT TROUBLESHOOTING...
Page 683: Software License
SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 684 TABLE OF CONTENTS BEFORE INSTALLING THE SOFTWARE CD-ROMS AND SOFTWARE ..........2 •...
Page 685: Before Installing The Software
The "Software CD-ROM" consists of 2 discs. For users of Windows 98/Me/NT 4.0 The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest SHARP Service Department if you want software for Windows 98/Me/NT 4.0. Disc 1 Software for Windows •...
Page 686 - PPD driver The PPD driver enables the machine to use the standard Windows PS printer driver. ☞ WHEN THE MACHINE IS CONNECTED TO A NETWORK (page 12) ☞ WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 24) •...
Page 687 CD-ROMS AND SOFTWARE Software for Macintosh • PPD file This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer. ☞ MAC OS X (page 52) ☞ MAC OS 9.0 - 9.2.2 (page 62) •...
Page 688: For Windows
CD-ROMS AND SOFTWARE OTHER CD-ROMS "PRINTER UTILITIES" CD-ROM that accompanies the Internet fax expansion kit (for Windows) This CD-ROM is used to update the PC-Fax driver on the "Software CD-ROM" so that it can be used to send Internet faxes (PC-I-Fax function). If you wish to use the PC-I-Fax function, first install the PC-Fax driver from the "Software CD-ROM"...
Page 689: Verifying System Requirements
• For users of Windows 98/Me/NT 4.0 The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest SHARP Service Department if you want software for Windows 98/Me/NT 4.0. • For users of Windows NT 4.0/2000/XP/Server 2003/Vista/Server 2008 To perform the procedures described in this manual such as installing the software and configuring settings after installation, administrator authority is required.
Page 690: Software Requirements
SOFTWARE REQUIREMENTS The following requirements must be met to use the software described in this manual. Operating system Software environment* Windows PCL6 printer driver, PCL5e printer driver PS printer driver, PPD driver PC-Fax driver* Scanner driver Printer Status Monitor Printer Administration Utility Macintosh...
Page 691: Connecting The Machine
CONNECTING THE MACHINE CONNECTING TO A NETWORK To connect the machine to a network, connect the LAN cable to the machine's network connector. Use a shielded LAN cable. After connecting the machine to a network, be sure to configure the IP address and other network settings before installing the software.
Page 692: Connecting The Machine With A Usb Cable (Windows)
CONNECTING THE MACHINE CONNECTING THE MACHINE WITH A USB CABLE (Windows) The machine can be connected to a computer using a USB cable if the computer is a Windows computer. (The USB interface on the machine cannot be used in a Macintosh environment.) The machine and computer should be connected while the printer driver is being installed.
Page 693: Setup In A Windows Environment
For users of Windows 98/Me/NT 4.0 The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest SHARP Service Department if you want software for Windows 98/Me/NT 4.0. OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) Insert the "Software CD-ROM"...
Page 694 OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) The "SOFTWARE LICENSE" window will appear. Make sure that you understand the contents of the license agreement and then click the [Yes] button. You can show the "SOFTWARE LICENSE" in a different language by selecting the desired language from the language menu.
Page 695: Installing The Printer Driver / Pc-Fax Driver
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether the machine is connected to a network or connected by USB cable. ☞ WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 24) WHEN THE MACHINE IS CONNECTED TO A NETWORK This section explains how to install the printer driver and the PC-Fax driver...
Page 696: Standard Installation
Standard installation When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 10), perform the steps below. Click the [Printer Driver] button. To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2"...
Page 697 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER • Machine connection method: LPR Direct Print (Auto Search) • Set as default printer:Yes (excluding the PC-Fax driver) • Printer driver name: Cannot be changed • Display fonts: Installed If you selected [Custom installation], select [LPR Direct Print (Auto Search)] and click the [Next] button.
Page 698 When the printer driver selection window appears, select the printer driver to be installed and click the [Next] button. Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears. • When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.
Page 699 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. Installation begins. • If you are using Windows Vista/Server 2008 If a security warning window appears, be sure to click [Install this driver software anyway].
Page 700 Installation by specifying the machine's address When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the name (host name) or IP address of the machine. If the machine is being used on an IPv6 network, after you have installed the software as explained below, change the port as explained in "Changing to a Standard TCP/IP Port"...
Page 701 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER When you are asked how the printer is connected, select [LPR Direct Print (Specify Address)] and click the [Next] button. Enter the name (host name) or IP address of the machine and click the [Next] button.
Page 702 When the printer driver selection window appears, select the printer driver to be installed and click the [Next] button. Click the checkbox of the printer driver to be installed so that a checkmark ( appears. • When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.
Page 703 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. Installation begins. • If you are using Windows Vista/Server 2008 If a security warning window appears, be sure to click [Install this driver software anyway].
Page 704 Printing using the IPP function and the SSL function The IPP function can be used to print to the machine over a network using HTTP protocol. When the machine is in a remote location, this function can be used in place of the fax function to print a higher quality image than a fax.
Page 705 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Click the [Custom installation] button. When you are asked how the printer is connected, select [IPP] and click the [Next] button. If a proxy server is used, specify the proxy server and click the [Next] button. To specify a proxy server, select [Print via the proxy server] and then enter the [Address] and [Port number].
Page 706 Enter the machine's URL and click the [Next] button. Enter the URL in the following format: Normal format: http://<the machine's domain name or IP address>:631* *1 Normally "631" should be entered for the port number. If the IPP port number has been changed on the machine, enter the new port number.
Page 707: When The Machine Will Be Connected With A Usb Cable
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE Supported operating systems: Windows 98/Me/2000 Vista /Server 2008 * Administrator's rights are required to install the software. • Make sure that a USB cable is not connected to your computer and the machine.
Page 708 Click the [Custom installation] button. When you are asked how the printer is connected, select [Connected to this computer] and click the [Next] button. When you are asked if you wish to install the display fonts, select an answer and click the [Next] button. INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER...
Page 709 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. When the installation completed screen appears, click the [OK] button. • If you are using Windows Vista/Server 2008 If a security warning window appears, be sure to click [Install this driver software anyway].
Page 710 Installation of the PCL6 printer driver begins. When the "Found New Hardware Wizard" appears, select [Install the software automatically (Recommended)], click the [Next] button, and follow the on-screen instructions. • If you are using Windows Vista/Server 2008 If a security warning window appears, be sure to click [Install this driver software anyway].
Page 711 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER When installing the PCL5e printer driver, PS printer driver, PPD driver, or PC-Fax driver Installation is possible even after the USB cable has been connected. When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)"...
Page 712 When you are asked how the printer is connected, select [Connected to this computer] and click the [Next] button. When the port selection window appears, select the port that the PCL6 printer driver is using (USB001, etc.) and click the [Next] button.
Page 713 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Select whether or not you wish the printer to be your default printer and click the [Next] button. If you are installing multiple drivers, select the printer driver to be used as the default printer.
Page 714 This completes the installation. • After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 37) to configure the printer driver settings. • Make sure that the port of the installed driver is the same as the port used by the PCL6 printer driver.
Page 715: Using The Machine As A Shared Printer
INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER USING THE MACHINE AS A SHARED PRINTER If you are going to use the machine as a shared printer on a Windows network with the printer driver or the PC-Fax driver installed on a print server, follow the steps below to install the printer driver or the PC-Fax driver on the client computers.
Page 716 Click the [Printer Driver] button. To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM. *The above screen appears when using the "Disc 1" CD-ROM. Click the [Custom installation] button. Select [Shared Printer] and click the [Next] button. INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER...
Page 717 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Select the printer name (configured as a shared printer). (1) Select the printer name (configured as a shared printer on a print server) from the list. If you are using Windows 98/Me/NT 4.0/2000/XP/Server 2003, you can also click the [Add Network Port] button displayed below the list and select the printer to be shared by browsing the network in the window that appears.
Page 718: Using The Standard Windows Ps Printer Driver (Windows 98/Me/Nt 4.0)
PPD driver using the Add Printer Wizard. • The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest SHARP Service Department if you want software for Windows 98/Me/NT 4.0.
Page 719 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Installing the resident font information (Windows 98/Me) If you have installed the PPD driver on Windows 98/Me and will be using the resident fonts in the machine, you must install the resident font information. Follow the procedure below to install the resident font information.
Page 720: Configuring The Printer Driver For The Options Installed On The Machine
CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE After installing the printer driver, you must configure the printer driver settings appropriately for the options that have been installed and the size and type of paper loaded in the machine. Follow the steps below to configure the printer driver.
Page 721 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER Click the [Auto Configuration] button. The settings are automatically configured based on the detected machine status. *The screen shows the PCL6 printer driver. If the machine is being used on an IPv6 network, you must configure the options manually as explained in "If automatic configuration fails"...
Page 722 Click the [OK] button in the printer properties window. If automatic configuration fails • You can check the options that are installed and the tray settings by printing out the "All Custom Setting List" in the system settings of the machine. (However, note that "Input Tray Options"...
Page 723 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER When the PPD driver is installed Click the [Start] button ( [Printer]. • In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes]. • In Windows 98/Me/NT 4.0/2000, click the [Start] button, select [Settings], and then click [Printers].
Page 724 Configure the printer driver for the options installed on the machine. (1) Click the [Device Settings] tab. In Windows 98/Me, click the [Device Options] tab. (2) Configure each item based on the machine configuration. The items and the procedures for configuring the items vary depending on the operating system version.
Page 725: Installing The Printer Status Monitor
INSTALLING THE PRINTER STATUS MONITOR Printer Status Monitor is a printer utility that allows general users to check the current status of the machine on their computer screen, such as whether or not the machine is ready to print. The Printer Status Monitor shows error information such as paper misfeeds, printer configuration information (whether or not a finisher is installed, etc.) as an image, the paper sizes that can be used, and the amount of paper remaining.
Page 726 For the procedures for using the Printer Status Monitor, see the Help file. Follow these steps to view the Help file: Click the Windows [start] button, select [All Programs] ([Programs] in Windows 98/Me/NT 4.0/2000), select [SHARP Printer Status Monitor] and then select [Help]. INSTALLING THE PRINTER STATUS MONITOR...
Page 727: Installing The Scanner Driver
INSTALLING THE SCANNER DRIVER The scanner driver (TWAIN driver) can only be used when the machine is connected to a network. When the scanner driver is installed, PC scan mode of the image send function can be used. Supported operating systems: Windows 98/Me/2000 Vista /Server 2008 * Administrator's rights are required to install the software.
Page 728 The IP address of the machine is configured in the scanner driver using "Select Device". Click the [start] button, select [All Programs] ([Programs] in Windows 98/Me/2000), select [SHARP MFP TWAIN V], and then select [Select Device]. Click the [Search] button.
Page 729 INSTALLING THE SCANNER DRIVER Select the IP address of the machine from the "Address" menu and click the [OK] button. • Be sure to ask your system administrator (network administrator) for the IP address of the machine. • The name (host name) or IP address of the machine can be directly entered in "Address".
Page 730: Changing The Port
CHANGING THE PORT When using the machine in a Windows environment, follow the steps below to change the port when you have changed the IP address of the machine or have installed the PC-Fax driver when the machine is connected with a USB cable. If the machine is being used on an IPv6 network, follow the steps below to change the port.
Page 731 CHANGING THE PORT Adding or changing a port. (1) Click the [Ports] tab. In Windows 98/Me, click the [Details] tab. (2) Click the [Add Port] button. • To change to a previously created port such as USB port, select the desired port (USB001, etc.) from the list and click the [Apply] button.
Page 732 Create the new port. (1) Enter the machine's IP address. ☞ Checking the IP address of the machine (page 8) (2) Make sure that [LPR] is selected. (3) Make sure that [lp] is entered. (4) Click the [OK] button. Click the [Close] button in the screen of step 4. In Windows 98/Me, this step is not required.
Page 733 CHANGING THE PORT Select [Standard TCP/IP Port] and then click the [New Port] button. Click the [Next] button. Enter the machine's IPv6 address in [Printer Name or IP Address] and click the [Next] button. Select [Custom] and click the [Settings] button.
Page 734 Configure the port settings. (1) Select [LPR]. (2) Enter [lp]. (3) Click the [OK] button. Click the [Next] button in the screen of step 5. Click the [Finish] button. Click the [Close] button in the screen of step 2. When using a port created with "Standard TCP/IP Port" When using a port created using "Standard TCP/IP Port"...
Page 735: Setup In A Macintosh Environment
SETUP IN A MACINTOSH ENVIRONMENT This chapter explains how to install the PPD file to enable printing from a Macintosh and how to configure the printer driver settings. ☞ MAC OS X: this page (v10.2.8, v10.3.9, v10.4.11, v10.5 - 10.5.5) ☞...
Page 736 Double-click the folder corresponding to the versions of the operating system. v10.2.8 v10.4.11 Double-click the [MX-PKX] icon ( If the "Authenticate" window appears in Mac OS X v10.2.8, enter the password and click the [OK] button. Click the [Continue] button. The License Agreement window will appear.
Page 737 MAC OS X Select the hard drive where the PPD file will be installed and click the [Continue] button. Be sure to select the hard drive on which your operating system is installed. Click the [Install] button. Installation begins. If the "Authenticate" window appears, enter the password and click the [OK] button.
Page 738 Select [Utilities] from the [Go] menu. • If you are using Mac OS X v10.5 to 10.5.5, click [System Preferences] in the Apple menu ( select [Print & Fax] ( a printer appears, click the • If you are using Mac OS X v10.2.8, select [Applications] from the [Go] menu.
Page 739 MAC OS X Configure the printer driver. • The procedure for configuring the printer driver varies depending on the operating system version. The procedure for versions 10.4.11 and 10.5 - 10.5.5 and the procedure for other versions are explained separately below. •...
Page 740 (3) Select the PPD file of the machine. • If you are using Mac OS X v10.3.9, select [Auto Select]. • If you are using Mac OS X v10.2.8, select [Sharp] and click the PPD file of your model. (4) Click the [Add] button.
Page 741 MAC OS X Display printer information. (1) Click the machine's name. If you are using Mac OS X v10.5 to 10.5.5, click the [Options & Supplies] button, click the [Driver] tab and go to step 16. (2) Click [Show Info]. If you are using Mac OS X v10.2.8, select [Show Info] from the [Printers] menu.
Page 742 Select the machine configuration. If you selected [Auto Select] in (3) of step 14, the machine configuration is detected and automatically configured. Check the configured settings to make sure they are correct. (1) Select [Installable Options]. If you are using Mac OS X v10.5 to 10.5.5, it does not appear. (2) Select the options that are installed on the machine.
Page 743: Printing Using The Ipp Function
(IP address or domain name) and the queue name. Enter "ipp" in "Queue". (3) Select [Sharp] in "Print Using" and click the PPD file of your model. If you are using Mac OS X v 10.5 to 10.5.5, select [Select a driver to use] from "Print Using"...
Page 744 • If you are using Mac OS X v10.2.8, enter the address of the machine (IP address or domain name) in "Printer's Address". • Enter "ipp" in "Queue Name". (3) Select [Sharp] in "Printer Model" and click the PPD file of your model. (4) Click the [Add] button.
Page 745 MAC OS 9.0 - 9.2.2 If you are using Mac OS 9.0 to 9.2.2, make sure that "LaserWriter 8" has been installed and that the "LaserWriter 8" checkbox is selected Manager" in "Control Panels". If not, install it from the system CD-ROM supplied with your Macintosh computer.
Page 746 Read the message in the window that appears and click the [Continue] button. Installation of the PPD file begins. After the installation, a message prompting you to restart your computer will appear. Click the [OK] button and restart your computer. This completes the installation of the software.
Page 747 MAC OS 9.0 - 9.2.2 Select the PPD file. (1) Click the PPD file for your model. (2) Click the [Select] button. • If the above dialog box does not appear and you return to the "Chooser" dialog box, follow these steps to select the PPD file manually. (1) Make sure that the machine is selected in the "Select a PostScript Printer"...
Page 748 Select the machine configuration. (1) Select the options that are installed on the machine. (2) Click the [OK] button. You can check the options that are installed on the machine by printing out the "All Custom Setting List" in the system settings. (However, note that "Input Tray Options"...
Page 749: Troubleshooting
TROUBLESHOOTING WHEN INSTALLATION WAS NOT SUCCESSFUL This section provides solutions to possible installation problems. See the following table of contents to locate the appropriate page for your question or problem. • The software cannot be installed......66 •...
Page 750 Problem Point to check Is the IP address of the machine is machine configured? detected (when connected to a network). Is your computer connected to the same network as the machine? Is the machine power Is your computer connected correctly to the machine? WHEN INSTALLATION WAS NOT SUCCESSFUL Solution...
Page 751 WHEN INSTALLATION WAS NOT SUCCESSFUL Problem Point to check The plug Is the machine power and play screen does not appear (USB connection Can your computer use Windows). a USB connection? Solution When a USB cable is connected, make sure the power of the machine is "ON"...
Page 752 Problem Point to check The printer Did you connect the driver is not machine to your installed computer before correctly by installing the printer plug and driver? play (USB connection Windows). WHEN INSTALLATION WAS NOT SUCCESSFUL Solution In Windows 2000/XP/Server 2003/Vista/Server 2008, if the machine was connected to your computer with a USB cable before the printer driver...
Page 753 WHEN INSTALLATION WAS NOT SUCCESSFUL The printer driver cannot be installed (Windows 2000/XP/Server 2003) If the printer driver cannot be installed on Windows 2000/XP/Server 2003, follow the steps below to check your computer settings. Click the [start] button and then click [Control Panel]. In Windows 2000, click the [Start] button, point to [Settings], and click [Control Panel].
Page 754: Removing The Software
REMOVING THE SOFTWARE To remove the printer driver or software installed using the installer, follow the steps below. Windows Click the [start] button and then click [Control Panel]. In Windows 98/Me/NT 4.0/2000, click the [Start] button, point to [Settings], and click [Control Panel].
Page 755 REMOVING THE SOFTWARE Mac OS X Delete the printer that uses the machine's PPD file from the printer list. To show the printer list, see step 11 and 12 of "MAC OS X" (page 52). Delete the PPD file. The PPD file has been copied to the following folder on the startup disk. [Library] - [Printers] - [PPDs] - [Contents] - [Resources] - [en.lproj] Delete the PPD file of the machine from this folder.
Page 756 Warning • Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. • All information in this manual is subject to change without notice. Illustrations and the operation panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
Page 757 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 This manual has been printed using a vegetable-based soy oil ink to help protect the environment.
Page 758 DIGITAL MULTIFUNCTIONAL SYSTEM Maintenance & Safety Guide Maintenance & Safety Guide Maintenance & Safety Guide Please read first Please read this guide first to ensure safe use of the machine. Before installing this product, be sure to read the "TO ENSURE SAFE USE OF THE MACHINE"...
Page 759 Model Number Serial Number Date of Purchase Place of Purchase Authorized Sharp Printer Service Department Number Notice for Users in U.S.A. EMC (this machine and peripheral devices) WARNING:...
Page 760 Contents TO ENSURE SAFE USE OF THE MACHINE ....3 Cautions ....3 Warnings .
Page 761 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 762: To Ensure Safe Use Of The Machine
TO ENSURE SAFE USE OF THE MACHINE Cautions • Do not make any modifications to this machine. Doing so may result in personal injury or damage to the machine. • Do not make copies of anything which is prohibited from copying by law. The following items are normally prohibited from printing by national law.
Page 763: Warnings
TO ENSURE SAFE USE OF THE MACHINE Warnings • Do not touch the transfer belt and the transfer roller. Scratches or smudges on the transfer belt or the transfer roller will cause dirty prints. • The fusing unit is extremely hot. Exercise care in this area.
Page 764 With the exception of instances provided for by law, Sharp Corporation bears no responsibility for any damages or loss due to the loss of stored document data.
Page 765: Laser Information
TO ENSURE SAFE USE OF THE MACHINE Laser information Wave length Pulse times (North America and Europe) Output power Caution Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. This Digital Equipment is CLASS 1 LASER PRODUCT (IEC 60825-1 Edition 1.2-2001) For North America: This Digital Equipment is rated Class 1 and complies with 21 CFR 1040.10 and...
Page 766: Installation Requirements
INSTALLATION REQUIREMENTS Improper installation may damage this product. Please note the following during initial installation and whenever the machine is moved. 1. The machine should be installed near an accessible power outlet for easy connection. 2. Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements.
Page 767 INSTALLATION REQUIREMENTS CAUTION: Do not install the machine in a location with poor air circulation. A small amount of ozone is created inside the machine during printing. The amount of ozone created is not sufficient to be harmful; however, an unpleasant odor may be noticed during large copy runs, and thus the machine should be installed in a room with a ventilation fan or windows that provide sufficient air circulation.
Page 768: Supplies
Standard supplies for this product that can be replaced by the user include paper, toner cartridges, and staple cartridges for the finisher. Be sure to use only SHARP-specified products for the toner cartridges, finisher staple cartridge, and transparency film. For best copying results, be sure to use only Sharp Genuine Supplies which are designed, engineered, and tested to maximize the life and performance of Sharp products.
Page 769: Replacing Supplies And Maintenance
REPLACING SUPPLIES AND MAINTENANCE This section explains the procedures for replacing supplies such as toner and staple cartridges and routine maintenance. Replacing the toner cartridges Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy.
Page 770 Open the front cover. Pull the toner cartridge toward you. REPLACING SUPPLIES AND MAINTENANCE...
Page 771 REPLACING SUPPLIES AND MAINTENANCE Take out the new toner cartridge, hold it with both hands, and shake 5 or 6 times horizontally. • When shaking the toner cartridge, be sure to shake with the protective material inserted in the cartridge. If you shake the cartridge after removing the protective material, toner may spill out.
Page 772 REPLACING SUPPLIES AND MAINTENANCE Insert the new toner cartridge horizontally and push it firmly in.
Page 773 Store the toner in a location that is cooler than 104°F (40°C). Storage in a hot location may cause the toner in the cartridge to solidify. • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine.
Page 774: Replacing The Toner Collection Container
Replacing the toner collection container The toner collection container collects excess toner that is produced during printing. When the toner collection container becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the toner collection container. It is also necessary to remove the toner collection container in order to replace the transfer unit.
Page 775 REPLACING SUPPLIES AND MAINTENANCE Release the used toner collection container. (1) Make sure that the part indicated in the illustration has stopped in the correct position. After machine operation stops suddenly due to a power outage or other reason, the part will stop in the correct position unless an attempt was made to remove the toner collection container.
Page 776 Remove the toner collection container. • If the toner collection container is tipped forward too far, it will not be possible to remove it. • Do not point the holes down as used toner will spill out. • Hold the container by both hands and lift it up slowly. •...
Page 777 REPLACING SUPPLIES AND MAINTENANCE Turn the lock lever on the toner collection container to the left. Turn the lock lever to the left until it stops. If the lock lever does not turn, check if the toner collection container is installed correctly.
Page 778: Replacing The Developer Cartridge / Drum Cartridge
Replacing the developer cartridge / drum cartridge Before replacing the developer cartridge or drum cartridge, turn off the main power of the machine and wait briefly. Replacing the developer cartridge Your service technician will replace the developer cartridge. Only replace the cartridge as explained below if your service technician instructs you to.
Page 779 REPLACING SUPPLIES AND MAINTENANCE Open the main charger cover. (1) Turn the main charger cover lock levers in the direction of an arrow below. When the lock levers are horizontal, the lock is released. (2) Grasp the lock levers and tip the cover forward.
Page 780: Remove The Developer Cartridge
Remove the developer cartridge. (1) Grasp the developer cartridge lock and pull it forward and down. (2) Squeeze the lever on the developer cartridge (3) Pull the developer cartridge out horizontally. (4) Support the developer cartridge near the middle with your hand and completely remove the developer cartridge.
Page 781 REPLACING SUPPLIES AND MAINTENANCE Shake the new developer cartridge 5 or 6 times as shown. Hold the developer cartridge firmly as shown below and shake forward and back, left and right. Remove the protective material after shaking the developer cartridge. •...
Page 782 Insert the new developer cartridge horizontally. • Do not tilt the developer cartridge or insert it in the wrong direction or orientation. This may damage the developer cartridge or drum cartridge and cause failure. • When inserting the developer cartridge, grasp it with both hands at the middle.
Page 783 REPLACING SUPPLIES AND MAINTENANCE Hold the developer cartridge with one hand and slowly remove the seal with the other hand. Slowly pull the seal straight and horizontally out. If excessive force is used or the seal is pulled out diagonally, it may tear. There is a mark (red belt) on the end of the seal.
Page 784 Install the toner collection container. ☞ Replacing the toner collection container (page 15) Close the front cover. Take care that your fingers are not pinched when closing the cover. REPLACING SUPPLIES AND MAINTENANCE...
Page 785: Turn On The Power
REPLACING SUPPLIES AND MAINTENANCE Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( operation panel to turn on the operation panel power. Caution • Do not throw the developer cartridge into a fire. Toner may fly and cause burns.
Page 786: Replacing The Drum Cartridge
Replacing the drum cartridge Your service technician will replace the drum cartridge. Only replace the cartridge as explained below if your service technician instructs you to. Follow the instructions carefully. • Do not leave the drum cartridge outside of its package for a long time, and do not remove cartridge from its package in a location where there is bright sunlight or bright light.
Page 787 REPLACING SUPPLIES AND MAINTENANCE Remove the protective material from the drum cartridge and slowly insert the drum cartridge along the guides. Make sure that the on the machine as you insert the drum cartridge. • To remove the protective material, slowly pull it straight out so that it does not tear.
Page 788: Replacing The Staple Cartridge In The Finisher
Replacing the staple cartridge in the finisher When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 789 REPLACING SUPPLIES AND MAINTENANCE Remove the empty staple cartridge from the staple case. Gently grasp the right side of the staple cartridge as shown and lift to the left and up. The lock will release easily. After the lock releases, continue lifting the staple cartridge to the left and up to remove it.
Page 790 Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. Close the cover. Take care that your fingers are not pinched when closing the cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
Page 791: Regular Maintenance
REPLACING SUPPLIES AND MAINTENANCE Regular maintenance To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Page 792: Cleaning The Main Charger Of The Photoconductive Drum
Scanning area If black or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). Cleaning the main charger of the photoconductive drum If black or white lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger.
Page 793 REPLACING SUPPLIES AND MAINTENANCE Release the lock levers and open the main charger cover. ☞ Replacing the developer cartridge (page 19) Remove the charger cleaner. (1) Flip down the charger cleaner lock (A) in the direction of the arrow, and lift the left end of the charger cleaner. (2) Move the charger cleaner to the left and pull it out.
Page 794: Clean The Main Charger
Clean the main charger. (1) Gently push the charger cleaner all the way in. (2) Gently pull the charger cleaner out. (3) Repeat the above (1) to (2) three times. • Take care not to let the tip of the charger cleaner become soiled by toner.
Page 795 REPLACING SUPPLIES AND MAINTENANCE Replace the charger cleaner in its original position. Insert the tip of the charger cleaner in toward the right and then press down on the end of the charger cleaner. The charger cleaner will lock into place. Close the main charger cover and rotate the lock levers in the direction of the arrows to lock the cover.
Page 796 REPLACING SUPPLIES AND MAINTENANCE Close the front cover. Take care that your fingers are not pinched when closing the cover. Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
Page 797: Cleaning The Bypass Tray Rollers
REPLACING SUPPLIES AND MAINTENANCE Cleaning the bypass tray rollers If you find that paper fed from the bypass tray misfeeds or is soiled by the roller, remove and clean the roller. If misfeeds or soiling continue to occur, replace the roller.
Page 798 To clean the rollers, wipe each roller with a clean cloth. Caution When cleaning the rollers, be careful not to injure your hands. Do not touch the surface of the roller if your hands are dirty. • When you replace roller, go to the next step. •...
Page 799 REPLACING SUPPLIES AND MAINTENANCE Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( operation panel to turn on the operation panel power. ) on the...
Page 800: Cleaning The Automatic Document Feeder Rollers
Cleaning the automatic document feeder rollers If you find that originals fed through the automatic document feeder misfeed or are soiled by the rollers, remove the rollers and clean them. If misfeeds or soiling continue to occur, replace the rollers. Before starting, remove any originals from the automatic document feeder.
Page 801 REPLACING SUPPLIES AND MAINTENANCE To clean the removed rollers, wipe each roller with a clean cloth. Caution When cleaning the rollers, be careful not to injure your hands. Do not touch the surface of the roller if your hands are dirty. •...
Page 802 Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( operation panel to turn on the operation panel power. After turning on the power, make sure that an error message regarding replacement of the roller does not appear. REPLACING SUPPLIES AND MAINTENANCE ) on the...
Page 803: Cleaning The Laser Unit
REPLACING SUPPLIES AND MAINTENANCE Cleaning the laser unit When the laser unit inside the machine becomes dirty, line patterns may form in the printed image. Follow the steps below to clean the laser unit. Identifying white lines caused by a dirty laser unit •...
Page 804 Open the front cover and remove the toner collection container. ☞ Replacing the toner collection container (page 15) Remove the cleaning tool for the writing unit from the front cover. REPLACING SUPPLIES AND MAINTENANCE...
Page 805 REPLACING SUPPLIES AND MAINTENANCE Make sure that the cleaner at the tip of the cleaning tool is not dirty. If the cleaner is dirty, remove the cleaner and replace it with a clean one. For the procedure for replacing the cleaner, see steps 5 through 7. If the cleaner is not dirty, go to step 8.
Page 806 Remove the dirty cleaner. Firmly grasp the tool close to where the cleaner is attached. Use your other hand to press down on the hook that secures the cleaner and remove the cleaner. Return the removed cleaner to the toner collection container. Attach the new cleaner to the cleaning tool.
Page 807: Clean The Laser Unit
REPLACING SUPPLIES AND MAINTENANCE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. The parts of the writing unit that require cleaning are indicated by labels similar to (A). (2) Insert the cleaning tool all the way into the hole and then pull it back out.
Page 808: Replace The Cleaning Tool
Replace the cleaning tool. Install the toner collection container. ☞ Replacing the toner collection container (page 15) Close the front cover. Take care that your fingers are not pinched when closing the cover. REPLACING SUPPLIES AND MAINTENANCE...
Page 809 REPLACING SUPPLIES AND MAINTENANCE Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( operation panel to turn on the operation panel power. ) on the...
Page 810: Cleaning The Pt Charger Of The Primary Transfer Belt Unit
Cleaning the PT charger of the primary transfer belt unit If black or white lines still remain after the document glass / automatic document feeder and main charger have been cleaned, use the PT charger cleaner to clean the PT charger. Press the [POWER] key ( to turn off the panel power, and then switch the main power switch to the off position.
Page 811 REPLACING SUPPLIES AND MAINTENANCE Clean the PT charger. (1) Slowly pull the PT charger cleaner out until you feel a slight resistance. (2) Slowly push the PT charger cleaner back in. (3) Repeat the above (1) to (2) three times. Install the toner collection container.
Page 812 Close the front cover. Take care that your fingers are not pinched when closing the cover. Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( operation panel to turn on the operation panel power. REPLACING SUPPLIES AND MAINTENANCE ) on the...
Page 813: Specifications
SPECIFICATIONS Machine specifications / copier specifications Name Type Display Photoconductive type Printing method Developer system Fusing system Scanning resolution Printing resolution Scanning gradation Printing gradation Original sizes / types Copy sizes Print margins Digital Multifunctional System MX-B401 Desktop 8.5 inch color touch panel LCD OPC drum Electrophotographic system (laser) Dry-type two-component magnetic brush development...
Page 814 5-1/2" x 8-1/2", A4, B5, A5, 16K Paper weight: Plain paper (16 lbs. to 28 lbs. (60 g/m to 105 g/m Paper capacity: Plain paper (21 lbs. (80 g/m sheets Paper types: SHARP-recommended plain paper, recycled paper and colored paper SPECIFICATIONS )) 500...
Page 815 Paper types:SHARP-recommended plain paper, recycled paper, and colored paper Output method: Face-down output Output capacity: 250 sheets (using SHARP-recommended 8-1/2" x 11" or A4 paper) (The maximum number of sheets that can be held varies depending on ambient conditions in the installation location, the type of paper, and the storage conditions of the paper.)
Page 816 Machine specifications / copier specifications (Continued) Interface port Required power supply Power consumption Typical electricity consumption Dimensions Weight Overall dimensions * Type A connectors are located on the front and back right of the machine (two connectors); however, the connectors cannot be used simultaneously. The connector on the back of the machine is not initially available for use.
Page 817: Continuous Copying Speeds
SPECIFICATIONS Continuous copying speeds* Copy ratio 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13" 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", B5, A5, 16K * Copy speed during output of the second copy and following copies when performing continuous one-sided copying of the same page (excluding offset output) using plain one-sided paper from a tray other than the bypass tray.
Page 818: Acoustic Noise Emission (Measurement According To Iso7779)
Acoustic noise emission (measurement according to ISO7779) Sound power level L Printing mode (continuous printing) Standby mode Sound pressure level L (actual measurement) Bystander positions Printing mode Operator positions Bystander positions Standby mode Operator positions 6.8 B 4.6 B 54 dB (A) 54 dB (A) 31 dB (A) 32 dB (A)
Page 819: Automatic Document Feeder Specifications
SPECIFICATIONS Automatic document feeder specifications 8-1/2" x 14" to 5-1/2" x 8-1/2", A4 to A5, long paper Original sizes (max. width 8-1/2" (216 mm) x max. length 19-5/8"* (500 mm)) One-sided 9 lbs. to 32 lbs. (35 g/m from 9 lbs. (35 g/m Original weight scan mode.) Two-sided 13 lbs.
Page 820: Business Card Feeder Specifications
8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"*, A4, B5, A5*, 16K Paper weight Plain paper (16 lbs. to 28 lbs. (60 g/m Paper capacity 500 sheets (21 lbs. (80 g/m SHARP-recommended plain paper, recycled paper, and colored Paper types paper Power supply Supplied from the machine 21-1/16"...
Page 821: Finisher Specifications
SPECIFICATIONS Finisher specifications Model MX-FN12 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", Paper sizes 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", envelopes, A4, B5, A5, 16K Thin paper (15 lbs. to 16 lbs. (55 g/m Paper weight (16 lbs.
Page 822 Finisher specifications (Continued) Maximum 30 sheets number of sheets for stapling* *1 The maximum number of sheets that can be held varies depending on ambient conditions in the installation location, the type of paper, and the storage conditions of the paper. *2 Up to 20 envelopes can be output.
Page 823: Printer Specifications
SPECIFICATIONS Printer specifications Type Built-in Same as continuous copying speed (When printing same Continuous document continuously on 8-1/2" x 11" (A4) plain paper in printing speed non-offset mode, excluding processing time.) Printing 600 x 600 dpi / 1200 x 1200 dpi resolution Printer driver PCL5e, PCL6, PostScript 3 compatible*...
Page 824: Network Scanner / Internet Fax Specifications
Network scanner / Internet Fax* Type Built-in 100 x 100, 200 x 200, 300 x 300, 400 x 400, 600 x 600 Scanning Internet Fax: 200 x 100, 200 x 200, 200 x 400, 400 x 400, resolution (dpi) 600 x 600 (200 x 100, 200 x 200 when file type is TIFF-S) Halftone can be selected for resolutions other than 200 x 100 dpi.
Page 825: Pull Scan Function (Twain) Specifications
SPECIFICATIONS Pull scan function (TWAIN) specifications Supported TCP/IP (IPv4) protocol Supported client Windows 98 / Me / 2000 / XP / Server 2003 / Vista / Server 2008 PC operating systems Color modes Full Color, Grayscale, Mono Diffusion, Mono 2 gradation 75 dpi, 100 dpi, 150 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi Resolution (The resolution can be specified by entering a numerical value...
Page 826: Facsimile Specifications
Facsimile specifications Model MX-FXX3 Applicable Public switched telephone network, PBX telephone line Scanning 8 x 3.85 lines/mm (Standard), 8 x 7.7 lines/mm (Fine, Fine-Halftone), 8 x 15.4 lines/mm (Super Fine, Super Fine - resolution Halftone), 16 x 15.4 lines/mm (Ultra Fine, Ultra Fine - Halftone) (supports ITU-T standards) Transmission...
Page 827 SPECIFICATIONS Facsimile specifications (Continued) Extension telephone connection Number of one-touch keys for storing destinations* Number of destinations that can be stored in a group (1 key)* Remarks Timer transmission Program function F-code transmission Image memory *1 Transmission speed is for an 8-1/2" x 11" or A4 document with approximately 700 characters at standard resolution (8 x 3.85 lines/mm) sent in high speed mode (33.6 kbps (JBIG) or 14.4 kbps).
Page 828 Information that the administrator of the machine requires is printed on the back of this page. (Separate this page from the manual and keep it in a safe place. In addition, fill in the name of the administrator and the administrator's contact information in the left hand margin.)
Page 829: To The Administrator Of The Machine
TO THE ADMINISTRATOR OF THE MACHINE (Separate this page from the manual and keep it in a safe place.) Factory default passwords When accessing the system settings, the administrator password is required to log in with administrator rights. The system settings can be configured in the Web pages as well as on the operation panel.
Page 830: For The Users Of The Fax Function
For the users of the fax function ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message...
Page 831 If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the equipment until the problem is resolved. If you have any questions or problems which cannot be solved by reading this manual, please contact. Sharp Electronics Corporation 1 Sharp Plaza, Mahwah, NJ 07495 Telephone: 1-800-BE-SHARP A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA.
Page 832 Sharp. You should be aware, however, that Sharp does not itself extend any...
Page 833 RENs of all the devices does not exceed five." The REN of this equipment is indicated on the facsimile expansion kit. Sharp Electronics of Canada Ltd. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 Canada AVIS POUR NOS UTILISATEURS AU CANADA AVIS : Le présent matériel est conforme...
Page 834: Trademark Acknowledgments
• IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation. • Sharpdesk is a trademark of Sharp Corporation. • Sharp OSA is a trademark of Sharp Corporation. • RealVNC is a trademark of RealVNC Limited. • All other trademarks and copyrights are the property of their respective owners.
Page 837 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 PRINTED IN CHINA This manual has been printed using a vegetable-based 2009B soy oil ink to help protect the environment.

Sharp MX-B401 Operation Manual

Chapter 1 Before Using the Machine

Chapter 3 Printer

Chapter 4 Facsimile

Internet Fax Reception Functions Special Modes

Chapter 6 Document Filing

Quick Links

OPERATION GUIDE

Chapters

Troubleshooting

Related Manuals for Sharp MX-B401

Summary of Contents for Sharp MX-B401