Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on what you want to do what you want to do MAKE A COPY PRINT A DOCUMENT SCAN AN IMAGE / SAVE A JOB AND SEND AN INTERNET FAX REUSE IT LATER BEFORE USING THE MACHINE COPIER PRINTER SEND A FAX...
Page 2: Make A Copy
MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
Page 3 Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper...
Page 4 Reduce copy mistakes Print one set of copies for proofing...
Page 5 Make a copy of this type of original More original pages than can be loaded at once Bulky original (shadows appear at edges) Mixed-size originals...
Page 6 Make a copy on this type of paper Envelopes and other Transparency film special media...
Page 7 Add the date or page numbers Add the date Add the page number Add a stamp Add text...
Page 8 Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for hole punching...
Page 9: Other Convenient Functions
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Make a mirror-image copy Copy onto the center of the paper Make a negative copy Convenient functions Give priority to a copy job Check the status of a reserved job Copy a thin original...
Page 10: Print A Document
PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
Page 11 Conserve Print on both sides of the paper Print multiple pages on one side of the paper...
Page 12 Print without a computer F T P Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine...
Page 13 Print attractive output Print matching the size of the paper Bring out faint text and lines Adjust the line widths of CAD data. Adjust the brightness and contrast Select the print mode...
Page 14 Assemble output into a pamphlet Create a pamphlet Create a blank margin for hole punching Staple output Print specific pages on the front side of the paper...
Page 15 Print on this type of paper Envelopes Print specific pages on different paper Transparency film Rotate the image 180 degrees...
Page 16 Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data...
Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 18 SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
Page 19 Conserve Send when the rate is lowest Relay a transmission through a branch office Check received data before printing...
Page 20 Send this type of document Bulky original (shadows appear at edges) Original printed on both sides More original pages than can be loaded at once ID card or other card...
Page 21 Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission...
Page 22 Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges...
Page 23 Store frequently used settings X X X X - 6 7 8 9 X X X X - 9 8 7 4 View the transmission log X X X X - 4 5 6 7 X X X X - 5 4 3 2 X X X X - 9 9 9 9 Save trouble Send to multiple...
Page 24 Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine...
Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone Check the number of pages for the original then send...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
Page 27 Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document...
Page 28 Send this type of document Bulky original (shadows appear at edges) Original printed on both sides More original pages than can be loaded at once Original with background...
Page 29 Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions...
Page 30 Send a smaller file Send at low resolution Reduce an image before sending ID or other card Compress a file before sending Send an image in black & white...
Page 31 Store frequently used settings a a a @ a a . a a . c o b b b @ b b . b b . c View the transmission log c c c @ c c . c c . c o d d d @ d d .
Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode Original Sheets Before Transmisson...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
Page 34 Search for a file using a keyword Search for a file Search by checking the contents of files...
Page 35 Organize my files Delete a file Periodically delete files Delete all files Change the folder...
Page 36 MAINTAIN THE MACHINE Clean the Replace a toner Replace the Replace the toner machine cartridge staple cartridge collection container...
Page 37: Clean The Machine
Clean the machine Clean the document glass and automatic document feeder Clean the original feed roller Clean the laser unit Clean the main charger of the photoconductive drum Clean the bypass feed roller...
Page 38 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 39: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. Return to top page button If an operation does not proceed as expected, click this button to start over again. Back one page button Displays the previous page.
Page 40: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
Page 41 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 42: Table Of Contents
• Business card feeder specifications ..1-48 SHARP OSA ......1-49 •...
Page 43 ENTERING TEXT FUNCTIONS OF THE MAIN KEYS ... . 1-76 • ENTERING TEXT FROM A KEYBOARD ..1-78 SOFTWARE SETUP BEFORE INSTALLING THE SOFTWARE ..1-79 SETUP IN A WINDOWS ENVIRONMENT .
Page 44: Part Names And Functions
BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR When using the MX-B402SC Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned.
Page 45 (When 500-sheet paper feed units are installed)* These hold paper. For 500-sheet paper feed unit combinations, consult your (page 1-78) dealer or nearest SHARP Service Department. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (12) USB connector (A type) (page 1-30) Supports USB 2.0 (Hi-Speed).
Page 46: Interior
INTERIOR (13) Toner collection container removed and main charger cover open (19) (13) Developer cartridge This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cartridge, the developer cartridge must be removed before the drum cartridge is replaced. ☞...
Page 47: Automatic Document Feeder And Document Glass
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Automatic document feeder (MX-B402) Automatic document feeder (MX-B402SC) Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. ☞...
Page 48: Side And Back
SIDE AND BACK USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the MX-B402, this connector is not initially available for use. If you wish to use the connector, contact your service technician.
Page 49: Operation Panel
OPERATION PANEL Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
Page 50 [START] key Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (10) [LOGOUT] key ( Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line.
Page 51: Touch Panel
TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-76). • For information on the screens and procedures for using the system settings, see (page 7-4) in "7. SYSTEM SETTINGS". Using the touch panel Example 1 DOCUMENT...
Page 52 Example 4 Plain 8 x11 1 / 2 8 x11 1 / 2 Exposure 5 x8 1 / 2 1 / 2 Auto 8 x14 1 / 2 8 x11 1 / 2 Copy Ratio Original Paper Select 100% Auto 8½x11 Plain When at least one special mode is selected, the...
Page 53: Status Display
STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Copies in progress from tray 1. Ready to scan for next copy job. Exposure Auto Copy Ratio...
Page 54: System Bar
SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. Exposure Auto Copy Ratio 100% Tray1 Job status display The jobs in progress or reserved are indicated by icons. The icons are as follows.
Page 55 This icon appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key.
Page 56: Turning The Power On And Off
TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the upper right side of the operation panel. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
Page 57: Energy Save Functions
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 58: User Authentication
USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 59 User Authentication When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 60: Authentication By Login Name / Password
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) User Authentication Login Name...
Page 61 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally • When a LDAP server has been stored, [Auth to:] can be changed. • If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name.
Page 62 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally (Different items will appear in the screen when LDAP authentication is used.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 63: Home Screen
Application Keys It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts. Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for that function appears.
Page 64: Remote Operation Of The Machine
REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. Your computer Operate the machine using...
Page 65: Items Recorded In The Job Log
ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The items recorded in the Job Log can be viewed by saving the file using "Job Log" - "Save/Delete Job log" in the Web page.
Page 66 Item name Print Job Related Item Output Staple Staple Count Printer Tone Image Send Related Item Direct Address Sender Name Sender Address Transmission Type Administrative Serial Number Broadcast number Entry Order File Type Compression Mode/Compression Ratio Communication Time Fax No. Document Filing Related Document Filing Item...
Page 67 Item name Machine Item Model Name Unit Serial Number Name Machine Location In some environments this is not recorded. "Check Size" and "Card Size" are recorded as Custom size (MX-B402SC Only). BEFORE USING THE MACHINE Description Indicates the model name of the machine. Indicates the serial number of the machine.
Page 68: Loading Paper
• SHARP standard plain paper (21 lbs. (80 g/m • Plain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 69: Print Side Face Up Or Face Down
Types of paper that can be used in each tray The following types of paper can be loaded in each tray. " " in the table indicates "cannot be used". – Tray 1/Tray 2/Tray 3/Tray 4 Plain paper Pre-printed Recycle Paper Letter head Pre-punched Color...
Page 70 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
Page 71: Tray Settings For Tray 1 To 4
TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 to A4) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4"...
Page 72 • If paper is loaded higher than the line, paper misfeeds may occur. • When pushing in a tray, take care that your fingers do not become pinched in the tray. When pulling out a tray after paper is loaded, do not pull hard. The tray may be damaged, the machine may topple, and injury may result.
Page 73: 500-Sheet Paper Feed Unit Specifications
Paper capacity 500 sheets (21 lbs. (80 g/m Paper types SHARP-recommended plain paper, recycled paper, and colored paper Automatic paper size detection When "Auto-Inch" detection is selected: 8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"* When "Auto-AB" detection is selected: A4, B5, A5*, 216 mm x 330 mm (8-1/2"...
Page 74: Loading Paper In The Bypass Tray
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Do not place heavy objects on the bypass tray or press down on the tray.
Page 75: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 76: Loading Envelopes
Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time.
Page 77 Fusing unit pressure adjusting levers In some cases damage to the envelopes or smudging may occur even if envelopes within the specifications are used. This problem may be alleviated by shifting the fusing unit pressure adjusting levers from their "normal pressure position" to the "lower pressure position".
Page 78: Originals
ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
Page 79 Useable card specification MX-B402SC Only Please use cards that conform to ISO 7810 ID-1/ID-2 types. 2 1/8" (height) x 3 3/8" (width) Size (54 mm (height) x 86 mm (width)) Thickness 1/32" (0.76 mm) ± 1/64"(0.08 mm) Material Polyvinyl chloride (PVC) or polyvinyl acetate (PVA/PVAC) •...
Page 80: Place The Originals
When using the MX-B402 When closing the automatic document feeder, take care that your fingers do not become pinched. Indicator line • Do not insert your hand into the document insertion opening in the automatic document feeder. • If originals are placed higher than the line, misfeeds may occur. •...
Page 81 When using the MX-B402SC When closing the automatic document feeder, take care that your fingers do not become pinched. • Do not insert your hand into the document insertion opening in the automatic document feeder. • If originals are placed higher than the line, misfeeds may occur. •...
Page 82: Placing The Original On The Document Glass
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 8-1/2" (height) x 11" (width) A4: 210 mm (height) x 297 mm (width) Non-standard sizes 8-1/2"...
Page 83: Placing A Thick Book
Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. •...
Page 84: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 85 Product name Product number Sharpdesk 1 license kit MX-USX1 Sharpdesk 5 license kit MX-USX5 Sharpdesk 10 license kit MX-US10 Sharpdesk 50 license kit MX-US50 Sharpdesk 100 license kit MX-USA0 * Can be installed on the MX-CSX1. BEFORE USING THE MACHINE Description This software enables integrated management of documents and computer files.
Page 86: Finisher
FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. Output tray Stapled and offset output is delivered to this tray.
Page 87: Finisher Specifications
FINISHER SPECIFICATIONS Model MX-FN12 Paper sizes 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", envelopes, A4, B5, A5, 16K Paper weight Thin paper (15 lbs. to 16 lbs. (55 g/m 105 g/m Modes Non-sort, offset sort, staple sort...
Page 88: Business Card Feeder
BUSINESS CARD FEEDER This feeder attaches to the automatic document feeder and is used to automatically scan business cards. MX-B402 only • When you have attached the business card feeder, enable "Business Card Scan Option" in the system settings (administrator). •...
Page 89: Business Card Feeder Specifications
Business card feeder specifications Model Sizes Business card* Thickness Scanning Capacity Dimensions Weight * Device may be unable to correctly feed and scan the business card depending on the business card's condition, material, form, and fabrication method. BEFORE USING THE MACHINE MX-BTX1 2"...
Page 90: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 91: External Account Module (Mx-Amx3)
The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
Page 92 OFF" (page 1-15). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 93: Replacing Supplies And Maintenance
REPLACING SUPPLIES AND MAINTENANCE This section explains the procedures for replacing supplies such as toner and staple cartridges and routine maintenance. REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy.
Page 94 • When shaking the toner cartridge, be sure to shake with the protective material inserted in the cartridge. If you shake the cartridge after removing the protective material, toner may spill out. • Shake the toner cartridge only in the horizontal direction. If shaken in any other direction, toner may collect in one part of the cartridge.
Page 95 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 96: Replacing The Toner Collection Container
REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced during printing. When the toner collection container becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the toner collection container. It is also necessary to remove the toner collection container in order to replace the transfer unit.
Page 97 Correct position • If the toner collection container is tipped forward too far, it will not be possible to remove it. • Do not point the holes down as used toner will spill out. • Hold the container by both hands and lift it up slowly. •...
Page 98 If the lock lever does not turn, check if the toner collection container is installed correctly. In particular, make sure that the top left corner of the toner collection container is correctly in place. Take care that your fingers are not pinched when closing the cover. Caution •...
Page 99: Replacing The Staple Cartridge In The Finisher
REPLACING THE STAPLE CARTRIDGE IN THE FINISHER When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. ‘ • Even whe‘‘n a message appears in the operation panel, staples may occasionally remain in the staple cartridge. •...
Page 100 ‘ Take care that your fingers are not pinched when closing the cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly. BEFORE USING THE MACHINE Insert a new staple cartridge into the staple case as shown.
Page 101: Regular Maintenance
REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result. •...
Page 102: Cleaning The Document Glass And Automatic Document Feeder
CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER If the document glass or document backplate sheet becomes dirty, the dirt will appear as dirty spots, or black or white lines in the scanned image. Always keep these ‘‘parts clean. Wipe the parts with a clean, soft cloth. If necessary, moisten the cloth with water or a small amount of neutral detergent.
Page 103: Cleaning The Main Charger Of The Photoconductive Drum
CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black or white lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger. ‘‘‘ BEFORE USING THE MACHINE Press the [POWER] key ( operation panel to turn off the panel power, and then switch the main power...
Page 104: Clean The Main Charger
• Take care not to let the tip of the charger cleaner become soiled by toner. • Clean with the mark ( • Holes to be cleaned by the charger cleaner are indicated by labels similar to (A). Position of mark Release the lock levers and open the main charger cover.
Page 105 Take care that your fingers are not pinched when closing the cover. BEFORE USING THE MACHINE Close the main charger cover and rotate the lock levers in the direction of the arrows to lock the cover. ☞ REPLACING THE TONER CARTRIDGES 1-52) Install the toner collection container.
Page 106: Cleaning The Bypass Tray Rollers
CLEANING THE BYPASS TRAY ROLLERS If you find that paper fed from the bypass tray misfeeds or is soiled by the roller, remove and clean the roller. If misfeeds or soiling continue to occur, replace the roller. Before starting, remove the paper from the bypass tray. Marks Caution When cleaning the rollers, be careful not to injure your hands.
Page 107 BEFORE USING THE MACHINE Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power. 1-66 Contents...
Page 108: Cleaning The Automatic Document Feeder Rollers
CLEANING THE AUTOMATIC DOCUMENT FEEDER ROLLERS If you find that originals fed through the automatic document feeder misfeed or are soiled by the rollers, remove the rollers and clean them. If misfeeds or soiling continue to occur, replace the rollers. Before starting, remove any originals from the automatic document feeder.
Page 109 When using the MX-B402 When using the MX-B402SC Caution When cleaning the rollers, be careful not to injure your hands. Do not touch the surface of the roller if your hands are dirty. • If the dirt is difficult to remove, moisten the cloth with water or a neutral detergent. After wiping, wipe the roller dry with a clean cloth and go to the step 10.
Page 110: Turn On The Power
BEFORE USING THE MACHINE Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power. After turning on the power, make sure that an error message regarding replacement of the roller does not appear. 1-69 Contents...
Page 111: Cleaning The Laser Unit
CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns may form in the printed image. Follow the steps below to clean the laser unit. Identifying white lines caused by a dirty laser unit • White lines always appear in the same place. •...
Page 112 If the cleaner is dirty, remove the cleaner and replace it with a clean one. For the procedure for replacing the cleaner, see steps 5 through 7. If the cleaner is not dirty, go to step 8. Return the removed cleaner to the toner collection container. Make sure that the cleaner is firmly attached to the cleaning tool.
Page 113: Replace The Cleaning Tool
BEFORE USING THE MACHINE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. The parts of the writing unit that require cleaning are indicated by labels similar to (A). (2) Insert the cleaning tool all the way into the hole and then pull it back out.
Page 114 Take care that your fingers are not pinched when closing the cover. BEFORE USING THE MACHINE Close the front cover. Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
Page 115: Cleaning The Pt Charger Of The Primary Transfer Belt Unit
CLEANING THE PT CHARGER OF THE PRIMARY TRANSFER BELT UNIT If black or white lines still remain after the document glass / automatic document feeder and main charger have been cleaned, use the PT charger cleaner to clean the PT charger. BEFORE USING THE MACHINE Press the [POWER] key ( operation panel to turn off the panel...
Page 116 Take care that your fingers are not pinched when closing the cover. BEFORE USING THE MACHINE Close the front cover. Turn on the power. Switch the main power switch "ON" and press the [POWER] key ( ) on the operation panel to turn on the operation panel power.
Page 117: Entering Text
ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS This key changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. Caps The [Caps] key is convenient when you wish to enter all capital letters.
Page 118 Shows explanations of each key. Help Use this key to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in "Soft Keyboard Template Setting" in "Operation Setting" in the "System Settings" .biz .info http: on the Web page.
Page 119: Entering Text From A Keyboard
BEFORE USING THE MACHINE ENTERING TEXT FROM A KEYBOARD A keyboard can only be used as a alternative for the text entry screen that appears in the machine's touch panel. The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the keyboard.
Page 120: Software Setup
BEFORE USING THE MACHINE SOFTWARE SETUP BEFORE INSTALLING THE SOFTWARE For an introduction to the software that enables the use of the printer and scanner functions, details regarding the type of CD-ROM that contains the software, and installation instructions, see "BEFORE INSTALLING THE SOFTWARE" in the Start Guide.
Page 121: Setup In A Windows Environment
SETUP IN A WINDOWS ENVIRONMENT This section explains how to install the software and configure settings so that the printer and scanner function of the machine can be used with a Windows computer. The section from this page to page 1-84 is also included in the Start Guide. (This section details basic setup procedures.) The instructions from page 1-85 to page 1-106 are not included in the Start Guide.
Page 122: Installing The Printer Driver / Pc-Fax Driver
* The above screen appears when using the "Disc 1" CD-ROM. For the steps that follow, see the appropriate page below for the software that you are installing. INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER • WHEN THE MACHINE IS CONNECTED TO A NETWORK Standard installation: page 1-82 Installation by specifying the machine's...
Page 123 Standard installation When the software selection screen appears in step 6 of SOFTWARE)" (page 1-80), perform the steps below. * The above screen appears when using the "Disc 1" CD-ROM. When [Custom installation] is selected, you can change any of the items below. When [Standard installation] is selected, the installation will take place as indicated below.
Page 124 • If the machine is not found, make sure that the machine is powered on and that the machine is connected to the network, and then click the [Re-search] button. • You can also click the [Specify condition] button and search for the machine by entering the machine's name (host name) or IP address.
Page 125 Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. Installation begins. • If you are using Windows Vista/Server 2008/7 If a security warning window appears, be sure to click [Install this driver software anyway]. •...
Page 126 Installation by specifying the machine's address When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the name (host name) or IP address of the machine. If the machine is being used on an IPv6 network, after you have installed the software as explained below, change the port as explained in "...
Page 127 If the machine is being used on an IPv6 network, enter any numbers or characters. When the model selection window appears, select the model name of your machine and click the [Next] button. When the PC-Fax driver is being installed, this screen does not appear. Go to the next step. Select whether or not you wish the printer to be your default printer and click the [Next] button.
Page 128 Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. Installation begins. • If you are using Windows Vista/Server 2008/7 If a security warning window appears, be sure to click [Install this driver software anyway]. •...
Page 129 Printing using the IPP function and the SSL function The IPP function can be used to print to the machine over a network using HTTP protocol. The IPP function can also be used in combination with the SSL (encrypted communication) function to encrypt the print data.
Page 130 If your computer and the machine are connected to the same local area network, you can click the [Search] button to search for the machine. The machine's URL will appear. Select the URL and click the [OK] button. You will return to the above screen and the machine's URL will be automatically entered.
Page 131: When The Machine Will Be Connected With A Usb Cable
WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE • Make sure that a USB cable is not connected to your computer and the machine. If a cable is connected, a Plug and Play window will appear. If this happens, click the [Cancel] button to close the window and disconnect the cable.
Page 132 When you are asked if you wish to install the display fonts, select an answer and click the [Next] button. Follow the on-screen instructions. Read the message in the window that appears and click the [Next] button. When the installation completed screen appears, click the [OK] button. •...
Page 133 When installing the PCL5e printer driver, PS printer driver, PPD driver, or PC-Fax driver Installation is possible even after the USB cable has been connected. When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL below.
Page 134 When the PC-Fax driver is being installed, this screen does not appear. Go to the next step. Select whether or not you wish the printer to be your default printer and click the [Next] button. If you are installing multiple drivers, select the printer driver to be used as the default printer. If you do not wish to set one of the printer drivers as the default printer, select [No].
Page 135 • After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 1-97) to configure the printer driver settings. • Make sure that the port of the installed driver is the same as the port used by the PCL6 printer driver. The port used by the printer driver of the machine is indicated by a checkmark on the [Ports] tab of the printer driver properties window.
Page 136: Using The Machine As A Shared Printer
USING THE MACHINE AS A SHARED PRINTER If you are going to use the machine as a shared printer on a Windows network with the printer driver or the PC-Fax driver installed on a print server, follow the steps below to install the printer driver or the PC-Fax driver on the client computers.
Page 137 If the shared printer does not appear in the list, check the settings on the print server. Perform steps 5 through 12 on page 1-86 to continue the installation. In the printer driver selection screen, be sure to select the same type of printer as the printer driver installed on the print server.
Page 138 CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE After installing the printer driver, you must configure the printer driver settings appropriately for the options that have been installed and the size and type of paper loaded in the machine. Follow the steps below to configure the printer driver.
Page 139 To cancel the image settings, click the [Cancel] button. Click the [OK] button in the printer properties window. If automatic configuration fails • You can check the options that are installed and the tray settings by printing out the "All Custom Setting List" in the system settings of the machine.
Page 140 When the PPD driver is installed Click the [Start] button ( • In Windows XP/Server 2003, click the [start] button and then click [Printers and Faxes]. • In Windows 2000, click the [Start] button, select [Settings], and then click [Printers]. If [Printers and Faxes] does not appear in the [start] menu in Windows XP, click the [start] button, click [Control Panel], click [Printers and Other Hardware], and then click [Printers and Faxes].
Page 141: Installing The Printer Status Monitor
For the procedures for using the Printer Status Monitor, see the Help file. Follow these steps to view the Help file: Click the Windows [start] button, select [All Programs] ([Programs] in Windows 2000), select [SHARP Printer Status Monitor] and then select [Help].
Page 142: Installing The Scanner Driver
The IP address of the machine is configured in the scanner driver using "Select Device". Click the [start] button, select [All Programs] ([Programs] in Windows 2000), select [SHARP MFP TWAIN V], and then select [Select Device]. "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL Click the [Scanner Driver (TWAIN)] button.
Page 143 This completes the configuration of the scanner driver. BEFORE USING THE MACHINE Click the [Search] button. If you know the IP address, you can click the [Input] key and enter the IP address without searching. Select the IP address of the machine from the "Address"...
Page 144: Changing The Port
CHANGING THE PORT When using the machine in a Windows environment, follow the steps below to change the port when you have changed the IP address of the machine or have installed the PC-Fax driver when the machine is connected with a USB cable. If the machine is being used on an IPv6 network, follow the steps 1 to 3 below and see Port"...
Page 145 • The "SC2 TCP/IP Port" is added when the printer driver is installed using a "Standard installation", or a "Custom installation" with "LPR Direct Print (Specify Address/Auto Search)" selected. • If the printer driver is installed using a "Custom installation" with "IPP" selected, the [SC-Print2005 Port] is added. If you need to change the printer port when the machine is connected to an intranet or a wide area network (WAN) using the IPP function, select [SC-Print2005 Port], click the [New Port] button, and follow the on-screen instructions to create the port again.
Page 146 Changing to a Standard TCP/IP Port If the machine is being used on an IPv6 network, change the port to a port created using the operating system's "Standard TCP/IP Port". Follow steps 1 to 3 of Click the [Next] button. "CHANGING THE PORT"...
Page 147 Click the [Next] button in the screen of step 5. Click the [Finish] button. Click the [Close] button in the screen of step 2. When using a port created with "Standard TCP/IP Port" In the screen that appears after you click the [Configure Port] button in the screen of step 3, make sure the [SNMP Status Enabled] checkbox is not selected ( possible to print correctly.
Page 148: Setup In A Macintosh Environment
SETUP IN A MACINTOSH ENVIRONMENT This chapter explains how to install the PPD file to enable printing from a Macintosh and how to configure the printer driver settings. ☞ MAC OS X: this page (v10.2.8, v10.3.9, v10.4.11, v10.5 - 10.5.8., v10.6 - 10.6.2) ☞...
Page 149 The License Agreement window will appear. Make sure that you understand the contents of the license agreement and then click the [Continue] button. A message will appear asking you if you agree to the terms of the license. Click the [Agree] button. If the license appears in the different language, change the language in the language menu.
Page 150 Double-click the [Printer Setup Utility] icon ( ). If you are using Mac OS X v10.2.8, double-click the [Utilities] folder and then double-click the [Print Center] icon. If this is the first time you are installing a printer driver on your computer, a confirmation message will appear. Click the [Add] button.
Page 151 (3) Select the PPD file of the machine. • If you are using Mac OS X v10.3.9, select [Auto Select]. • If you are using Mac OS X v10.2.8, select [Sharp] and click the PPD file of your model. (4) Click the [Add] button.
Page 152 Select the machine configuration. If you selected [Auto Select] in (3) of step 14, the machine configuration is detected and automatically configured. Check the configured settings to make sure they are correct. (1) Select [Installable Options]. If you are using Mac OS X v10.5 to 10.5.8 or v10.6 - 10.6.2, it does not appear. (2) Select the options that are installed on the machine.
Page 153 (IP address or domain name) and the queue name. Enter "ipp" in "Queue". (3) Select [Sharp] in "Print Using" and click the PPD file of your model. If you are using Mac OS X v 10.5 to 10.5.8 or v10.6 - 10.6.2, select [Select a driver to use] (or [Select Printer...
Page 154: Mac Os
MAC OS 9.0 - 9.2.2 • If you are using Mac OS 9.0 to 9.2.2, make sure that "LaserWriter 8" has been installed and that the "LaserWriter 8" checkbox is selected in "Extensions Manager" in "Control Panels". If not, install it from the system CD-ROM supplied with your Macintosh computer.
Page 155 • If the above dialog box does not appear and you return to the "Chooser" dialog box, follow these steps to select the PPD file manually. (1) Make sure that the machine is selected in the "Select a PostScript Printer" list, and then click the [Setup] button followed by the [Select PPD] button.
Page 156 Select the machine configuration. (1) Select the options that are installed on the machine. (2) Select [Options 2] from the menu to change the screen and continue selecting the options that have been installed on the machine. (3) Click the [OK] button. You can check the options that are installed on the machine by printing out the "All Custom Setting List"...
Page 157: Removing The Software
REMOVING THE SOFTWARE To remove the printer driver or software installed using the installer, follow the steps below. Windows Click the [start] button and then click [Control Panel]. In Windows 2000, click the [Start] button, point to [Settings], and click [Control Panel]. Click [Uninstall a program].
Page 158 Double-click the [MacOS] folder. Double-click the [Installer] icon ( Select [Remove] in the Install menu and click the [Remove] button. BEFORE USING THE MACHINE 1-117 Contents...
Page 159 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE ....2-3 COPYING SEQUENCE .
Page 160: Convenient Copy Functions
[Image Edit] KEY ......2-77 • REPEATING PHOTOS ON A COPY (Photo Repeat) ......2-78 •...
Page 161: Before Using The Machine As Acopier
BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 162: Tray During Paper Feeding
Paper size display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by .
Page 163 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 164: Copying Sequence
COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original in the automatic document feeder tray, or on the document glass.
Page 165: Output Settings
Output Offset Sort Staple Sort Group Special Modes Margin Shift Erase Pamphlet Copy Transparency Build Inserts Card Shot Stamp Image Edit Sharpness File Quick File Number of copies (sets) setting Plain 8½ 11 Start scanning the original(s) and making copies. Press the [START] key.
Page 166 • When one or more special modes are selected, the list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞ Checking what special modes are selected • To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key.
Page 167: Originals
ORIGINALS STANDARD ORIGINAL PLACEMENT ORIENTATIONS Place the original so that the top and bottom edges are oriented as shown below. For more information on placing the original, see "ORIGINALS" 1-37 (page Document feeder tray MX-B402 Portrait original MX-B402SC in "1. BEFORE USING THE MACHINE". Place the original face down in the left center position...
Page 168 Document feeder tray MX-B402 Landscape original MX-B402SC MX-B402 MX-B402SC Place the original face down in the left center position of the document glass When using the staple sort function, place the original so that the top of the image is toward you. Top of image toward you 2-10...
Page 169: Paper Trays
PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. 8½x11 Exposure 5½x8½...
Page 170: Basic Procedure For Making Copies
BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES (1-sided copies of 1-sided originals) This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Place the originals face up in the document feeder tray with the edges aligned evenly.
Page 171 Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size. Plain 8½...
Page 172: Using The Document Glass To Make Copies (1-Sided Copy Of A 1-Sided Original)
USING THE DOCUMENT GLASS TO MAKE COPIES (1-sided copy of a 1-sided original) To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 173 Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size When using the MX-B402SC, placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES" (page 2-29). Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100%...
Page 174 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning of the original and copying... Press the [STOP] key ( Touch the [Read-End] key. Read-End 2-16 COPIER Contents...
Page 175: Automatic 2-Sided Copying
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Place the originals face up in the document feeder tray with the edges aligned evenly. Place the original in the automatic document feeder. ☞...
Page 176 Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 2-Sided Copy To make 2-sided copies of a 1-sided portrait original placed horizontally, or to invert the reverse side with respect to the front side when copying a 2-sided original, touch the [Binding Change] key. ☞...
Page 177: Using The [Binding Change] Key
Plain 8½ 11 • Up to 999 copies (sets) can be set. • If you are only making a single copy, the copy can be made with the copy number display showing "0". If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key.
Page 178: Using The Document Glass To Make 2-Sided Copies
USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Portrait original Align the top edge of the original against the side of the document glass with the scale. Landscape original Align the right side of the original against the side of the document glass with the scale.
Page 179 Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size When using the MX-B402SC, placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES" (page 2-29). Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100%...
Page 180 Exposure 8½x11 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% 8½x11 For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size. Plain 8½...
Page 181: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 182 Exposure Auto Manual Original Image Type Text Printed Photo Light Original Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light colored text Exposure Auto Manual...
Page 183: Reduction/Enlargement/Zoom
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 184: Manual Ratio Selection (Preset Ratios/Zoom)
MANUAL RATIO SELECTION (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of two preset enlargement ratios or three preset reduction ratios (maximum 200%, minimum 50%). In addition, the zoom keys can be used to select any ratio from 50% to 200% in increments of 1%. Copy Ratio 8½x11 5½x8½...
Page 185 Copy Ratio 8½x11 5½x8½ Zoom 8½x14 8½x11 100% Auto Image XY Zoom When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 50% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 200%) and two reduction preset ratios (50% to 99%) can be added.
Page 186: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 50% to 200% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 187: Original Sizes
ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size is set in "Default original size setting" in the system settings (administrator), and the setting appears in the [Original] key. This section explains the procedure for specifying the setting when the original size is different from size shown in the [Original] key.
Page 188 • System Settings (Administrator): Default original size setting Set this if you frequently use a particular original size. The set size will appear in the [Original] key. When this setting is configured, changing the original size can be omitted. • System settings (Administrator): Setting of Default Original Exit Place (MX-B402SC Only) When the automatic document feeder is used, the original's default output destination can be set to the upper exit or the heavy exit.
Page 189 (1), (2) Original Size Input ½ MX-B402: • When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8" (25 mm to 99 mm) to the Y (vertical) dimension are entered at the same time, an original cannot be scanned. MX-B402SC: •...
Page 190: Storing Frequently Used Original Sizes
STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and then follow the steps below.
Page 191 (1), (2) Original ½ The stored original size will be retained even if the main power is turned off. To cancel the operation... Press the [CLEAR ALL] key ( Enter the original size. (1) Enter the X (horizontal) dimension of the original.
Page 192: Retrieving A Stored Original Size
Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Original 5½x8½ 8½x14 8½x11 8½x13 8½x13 Size Input Custom Size Original Custom Size X15½...
Page 193: Output
OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed.
Page 194: Output Modes
OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Set the number of copies (5). Touch the [Output] key. Output Touch the [Sort] key. Sort Press the [START] key.
Page 195: Original Placement Orientation
Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see Stapling positions Applicable paper sizes...
Page 196: Making Copies Using The Bypass Tray
MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded in the bypass tray, see (page 1-27) in "1.
Page 197 Paper Select Paper Tray 8½x11 Plain 2. 5½x8½ Plain 8½x14 Plain 8½x11 Plain Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Pre-Punched Color Thin Paper Heavy Paper Transparency Envelope Heavy Paper : 28 - 56 lbs. (106 - 209 g/m Paper Select Bypass Tray Type/Size Setting Type...
Page 198 Paper Select Paper Tray 8½x11 Plain 2. 5½x8½ Plain 3. 8½x14 Plain 4. 8½x11 Plain Press the [START] key. Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time. When using sort mode, change originals and press the [START] key.
Page 199: Special Modes
SPECIAL MODES This section explains Margin Shift, Erase, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
Page 200 Special modes menu (2nd screen) [Proof Copy] key ☞ CHECKING COPIES BEFORE PRINTING (Proof Copy) (page 2-87) [Original Count] key ☞ CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) (page 2-90) [Mixed Size Original] key ☞ COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) (page 2-91) * To use this function on MX-B402, the business card feeder must be attached to the automatic document feeder and "Business Card...
Page 201 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Margin Shift (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
Page 202: Adding Margins (Margin Shift)
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left, up or down to adjust the margin. This is convenient when you wish to hole punch the copies. Shifting the image to the right so the copies can be bound at the left edge with a string Place the original.
Page 203 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 204: Erasing Peripheral Shadows (Erase)
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Shadows appear here Erase modes Edge Erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Page 205 Special Modes Erase Edge Erase Side Erase Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 206: Making Copies In Pamphlet Format (Pamphlet Copy)
MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 207 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Pamphlet Copy] key. ☞ Special modes menu (1st screen) Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Press the [START] key.
Page 208 • When the pamphlet copy function is selected, copying in group mode and staple sort mode is not possible. • When the pamphlet copy function is selected, 2-sided copying mode is automatically selected. When settings are selected that prevent 2-sided copying, the pamphlet copy function cannot be used. •...
Page 209: Copying A Large Number Of Originals At Once (Job Build)
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 210 Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned. To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared. Place next original. Press [Start]. When finished, press [Read-End].
Page 211: Adding Inserts When Copying On Transparency Film
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 212 Special Modes Transparency Inserts Paper Tray Print on Insert Sheets Tray1 8½x11 Plain Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • The number of copies cannot be selected in this mode. •...
Page 213: Copying Two Original Pages Onto One Sheet (2In1)
COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two original pages can be copied onto one sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. By copying two originals onto one sheet, the amount of paper used can be cut in half.
Page 214 Special Modes 2in1 Layout Press the [START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( When using the 2in1 function, the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet.
Page 215: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Originals Front Back...
Page 216 Place the original. MX-B402: Place the original face down on the document glass. MX-B402SC: Place the original face up in the document feeder tray, or face down on the document glass. ☞ PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER (page 1-37) •...
Page 217 Press the [START] key. To cancel scanning... Press the [STOP] key ( When placing the original on the document glass, follow the procedure below. Turn the card over and press the [START] key to scan the reverse side of the card.
Page 218: Printing The Date And A Stamp On Copies (Stamp)
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 219: General Procedure For Using Stamp
GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When using this function with a portrait original on the document glass, place the original so that the top of the image is to the right.
Page 220 Special Modes Stamp Date Stamp Page Text Numbering • "Date" and "Page Numbering" cannot be selected in multiple positions. If the [Date] key or [Page Numbering] key is touched when "Date" or "Page Numbering" has already been selected for a position, a message will appear asking you if you wish to move that item to the selected position.
Page 221 Special Modes Stamp 2-Sided Original Type Original Orientation The [Original Orientation] key icon indicates the orientation of an original that has been placed in the automatic document feeder. Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
Page 222: Adding The Date To Copies (Date)
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. Touch the [Date] key in the stamp selection screen.
Page 223 Stamp Date YYYY/MM/DD APR/04/2010 MM/DD/YYYY Date Change DD/MM/YYYY MM DD, YYYY To cancel the date print setting... Touch the [Cancel] key in the screen of step 2. Select the pages that the date will be printed on and touch the [OK] key. Cancel Select printing on the first page only, or printing on all pages.
Page 224: Stamping Copies (Stamp)
STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy The following 12 selections are available for the stamp text.
Page 225 Stamp Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY Stamp Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY Stamp Stamp CONFIDENTIAL...
Page 226: Printing Page Numbers On Copies
PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 227 Stamp Page Numbering Total Page Page Numbering Format 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. Stamp Page Number Auto Manual First Number Last Number Printing Starts from Page • A "Last Number" smaller than the "First Number" cannot be set. • The "Last Number" is initially set to "Auto", which means that page numbers are automatically printed through the last page based on the "First Number"...
Page 228 Stamp Page Numbering Total Page Page Numbering Format 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 229: Printing Text On Copies (Text)
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 230 Stamp Text AAA AAA Pre-Set Recall Store/Delete Direct Entry Text settings can also be configured in the Web pages. Click [Application Settings], [Copy settings] and then [Text Settings (Stamp)] in the Web page menu. To cancel a text setting... Touch the [Cancel] key in the screen of step 2. Select the pages to be printed on and touch the [OK] key.
Page 231 Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp Text Pre-Set Recall Store/Delete Stamp Text Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 DDD DDD No.05 No.06...
Page 232 Stamp Stamp Text Text Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 No.05 No.06 No.07 No.08 No.09 No.10 Touch the [Back] key. You will return to the screen of step 2. Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES 2-74 COPIER...
Page 233: Checking The Stamp Layout (Layout)
CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Special Modes Special Modes Date Stamp Page Text Numbering The [Layout] key can only be touched when stamp items have been selected. Stamp Layout AAA AAA...
Page 234 Stamp Move Select the location to move the selected item. If you wish to swap the position of the selected stamp item with the position of another stamp item, temporarily move either one of the items to an unoccupied position and then switch the print positions. Stamp Move Select the location to move the selected item.
Page 235: [Image Edit] Key
[Image Edit] KEY When the [Image Edit] key is touched in the 1st special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Margin Shift Erase Transparency Build Inserts Stamp Card Shot Sharpness File [Photo Repeat] key ☞...
Page 236: Repeating Photos On A Copy (Photo Repeat)
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 2-5/8" size (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size)) on a single sheet of copy paper as shown below.
Page 237 Press the [START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( •...
Page 238: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Place the original in the automatic document feeder.
Page 239: Copying In The Center Of The Paper (Centering)
COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 240 • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centering... Touch the [Centering] key in the screen of step 3 so that it is not highlighted. 2-82 COPIER Contents...
Page 241: Reversing Black And White In Acopy (B/W Reverse)
REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 242 COPIER When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted. 2-84 Contents...
Page 243: Adjusting The Sharpness Of An Image (Sharpness)
Special Modes Sharpness Soft Soft Sharp (page 2-41) Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. (2) Touch the [OK] key. Cancel You will return to the base screen of copy mode. Sharp 2-85 (page 1-37)
Page 244 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 245: Checking Copies Before Printing (Proof Copy)
CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 246 Plain 8½ 11 Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key. One set of copies is printed. If you are using the document glass to copy multiple originals, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 247 Proof Copy Paper Select 2-Sided Copy Special Modes • To change the number of sets printed, set the desired number of copies (sets) with the numeric keys. After changing the number of sets, touch the [End] key in the touch panel (not the [START] key) to print the sets. •...
Page 248: Checking The Number Of Scanned Original Sheets Before Copying (Original Count)
CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. MX-B402 Indicator line...
Page 249: Copying Originals Of Different Sizes (Mixed Size Original)
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are 8-1/2" x 14" size and 8-1/2" x 11" size, 8-1/2" x 11" size and 5-1/2" x 8-1/2" size (A4 size and A5 size) can be placed together in the automatic document feeder and copied. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 250 Inch MX-B402 (8-1/2" x 11") (5-1/2" x 8-1/2") Place with the sides that are the same length aligned on the left. MX-B402SC (8-1/2" x 11") (5-1/2" x 8-1/2") Place with the sides that are the same length aligned on the left. MX-B402 Place with the sides that are the same length...
Page 251 Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( To cancel the mixed size original setting... Touch the [Cancel] key in the screen of step 2. System Settings (Administrator): Original Feeding Mode The original feeding mode can be set to always scan mixed size originals.
Page 252: Copying Thin Originals
COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Place the original in the automatic document feeder. ☞...
Page 253 COPIER To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode. 2-95 Contents...
Page 254: Copying Multiple Business Cards (8 Business Cards Layout)
COPYING MULTIPLE BUSINESS CARDS (8 Business Cards Layout) 8 Business Cards Layout can be used to copy up to 8 business cards on one sheet of paper. For the MX-B402, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option"...
Page 255 Press the [START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • For the MX-B402, the "2-Sided to 2-Sided", "2-Sided to 1-Sided" and "1-Sided to 2-Sided" modes of automatic 2-sided copying cannot be used. For the MX-B402SC, the "2-Sided to 2-Sided"...
Page 256 Copy results of 8 Business Cards Layouts Originals (Original orientation) MX-B402 page page page page MX-B402SC page page page page page page page page page page page page Settings MX-B402 MX-B402SC 2-98 COPIER Results H G F E H F D B Contents...
Page 257: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 258 • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 259: Checking A Preview Image Of A Copy (Preview)
CHECKING A PREVIEW IMAGE OF A COPY (Preview) You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview image of the copy in the touch panel before printing the copy. Place the original.
Page 260 COPIER To cancel the operation... Press the [CLEAR ALL] key ( System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-102 Contents...
Page 261: Preview Screen
PREVIEW SCREEN The preview screen is explained below. Preview Preview image A preview image of the scanned original is displayed. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
Page 262: Job Status Screen
JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 263: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 264 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 265: Canceling A Job That Is Waiting In The Queue
CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 002 / 000 Copy Computer02 002 / 000...
Page 266: Giving Priority To A Job In The Queue
GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. JOB STATUS Print Job Scan to...
Page 267: Checking Information On A Copy Job Waiting In The Queue
CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Status Copy 020 / 001 Copying Copy 002 / 000...
Page 268: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 8-1/2"...
Page 269: Storing (Editing/Deleting) A Job Program
STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. LOGOUT Job Programs Press program number. Recall Job Programs Press program number. Recall Editing or deleting a job program... When a highlighted numeric key is touched, the following screen appears.
Page 270 To store, make selections and press [OK], to delete, press [Cancel]. 8½x11 Exposure 5½x8½ Auto 8½x14 8½x11 Copy Ratio Original Paper Select 100% The number of copies cannot be stored. Select the copy settings that you wish to Cancel store in the job program and touch the Special Modes [OK] key.
Page 271 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE ....3-4 •...
Page 272 PRINT FUNCTIONS FOR SPECIAL PURPOSES ......3-47 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper).
Page 273: Printer Function Of The Machine
PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment PCL6, PCL5e* The machine supports the Hewlett-Packard PCL6 and PCL5e printer...
Page 274: Printing From Windows
PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. The menu used to execute printing may vary depending on the software application. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 275 • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
Page 276: Selecting The Paper
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 277: Printing On Envelopes
PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 278: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 279: Start Printing
To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. • Even when user authentication is enabled in the system settings (administrator), normally printing is possible without entering user information. The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted.
Page 280 PRINTER System Settings (Administrator): Disabling of Printing by Invalid User This is used to prohibit printing of print jobs by users whose user information is not stored in the machine. When this function is enabled, printing is not allowed when user information is not entered or incorrect information is entered. 3-10 Contents...
Page 281: Viewing Printer Driver Help
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Pop-up help Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
Page 282: Saving Frequently Used Print Settings
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 283 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings. - A watermark that you created - Paper insertion settings - Overlay file - The login name, password, user name, and job name entered in the [Job Handling] tab Check and save the settings.
Page 284: Using Saved Settings
USING SAVED SETTINGS The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Deleting saved settings Select the user settings that you want to delete in (1) of step 2 above, and click the [Delete] button. Open the printer driver properties window from the print window of the software application.
Page 285: Changing The Printer Driver Default Settings
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 286 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-16 Contents...
Page 287: Printing From A Macintosh
PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. The machine name that appears in the "Format for"...
Page 288: Printing
PRINTING The menu used to execute printing may vary depending on the software application. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select [Print] from the [File] menu of TextEdit.
Page 289 PRINTER Click the [Print] button. Printing begins. 3-19 Contents...
Page 290: Selecting The Paper
SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 291: Printing On Envelopes
PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 292: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 293 In Mac OS X, you can click the simplify operation the next time you wish to print based on the same user authentication. Even when user authentication is enabled in the system settings (administrator), normally printing is possible without entering user information. The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted.
Page 294: Frequently Used Functions
FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING A PRINT MODE SETTING • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAGE TO THE PAPER 3-28) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 295 PRINTER Macintosh (1) Select [Printer Features]. (2) (3) (2) Select [Advanced]. (3) Select the "Print Mode". 3-25 Contents...
Page 296: Two-Sided Printing
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Orientation Windows 2-Sided(Book) Vertical Windows 2-Sided(Book)
Page 297 Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
Page 298: Fitting The Print Image To The Paper
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an invoice or A5 size document to letter or A4 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 299: Printing Multiple Pages On One Page
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 300 Windows (2) (3) Macintosh (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (1) Select [Layout].
Page 301: Stapling Output
STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance.
Page 302 Windows Macintosh (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function.
Page 303: Convenient Printing Functions
CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (page 3-38) • IMAGE ADJUSTMENT FUNCTION The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 304: Convenient Functions For Creating Pamphlets And Posters
CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET (Pamphlet) The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet. This is convenient when you wish to compile printed output into a pamphlet.
Page 305 Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
Page 306: Increasing The Margin (Margin Shift)
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function.
Page 307: Creating A Large Poster (Poster Printing)
CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 308: Functions To Adjust The Size And Orientation Of The Image
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes).
Page 309: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 310: Adjusting Line Widths When Printing (Line Width Settings)
ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 311: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) Macintosh (This function can only be used in Mac OS 9.) (1) Click the [Advanced] tab.
Page 312: Image Adjustment Function
IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only available in Windows.) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer.
Page 313: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see.
Page 314: Functions That Combine Text And Images
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, angle, and print position of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark.
Page 315: Printing An Image Over The Print Data (Image Stamp)
PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 316: Creating Overlays For Print Data (Overlays)
CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 317: Print Functions For Special Purposes
PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 318 Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11, v10.5 to 10.5.8 and v10.6 to 10.6.2.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
Page 319: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 320: Printing A Carbon Copy (Carbon Copy)
PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print...
Page 321: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be printed on the reverse side (the reverse side will be left...
Page 322: Convenient Printer Functions
PRINTER CONVENIENT PRINTER FUNCTIONS SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 323 Windows (1) Click the [Job Handling] tab. (2) Select the retention setting. Click the [Retention] checkbox method in "Retention Settings". To enter a password (5 to 8 digit number), click the [Password] checkbox (3) Select document filing settings. Select the folder for storing the file in "Document Filing Settings".
Page 324: Automatically Print All Stored Data
Macintosh Automatically print all stored data When user authentication is enabled in the system settings (administrator), all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: •...
Page 325: Printing Without The Printer Driver
PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 326: Directly Printing A File On An Ftp Server
DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Start Guide.
Page 327: Directly Printing A File In Usb Memory
Print File-01.tiff Paper Select Number of Prints Auto (1 999) Output 2-Sided Quick File When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver.
Page 328: Print The Selected File
USB Memory File or Folder Name File-01.tiff Folder01 File-02.tiff File-03.tiff Folder02 File-04.tiff File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level. • When you move down a folder level by touching a folder key, the screen.
Page 329: Directly Printing A File In Anetwork Folder
DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. DOCUMENT COPY IMAGE SEND...
Page 330 Select workgroup. Workgroup Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 Select server. Server Work 1 Server Name Server 1 Server 2 Server 3 Server 4 Server 5 Server 6 Select network folder. Network Folder \\Server 1 Network Folder Name User 1...
Page 331 \\Server 1\User 1 File or Folder Name File-01.tiff Folder01 File-02.tiff File-03.tiff Folder02 File-04.tiff File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level. • To return to the network folder selection screen, touch the •...
Page 332: Directly Printing From A Computer
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
Page 333: E-Mail Print
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 334: Checking The Print Status
CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 335: Spool Screen/Job Queue Screen/Completed Job Screen
SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 336 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 337: Printing An Encrypted Pdf File
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 338: Giving A Print Job Priority/Canceling A Print Job
GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. JOB STATUS Print Job Scan to...
Page 339: Canceling A Print Job
CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 Computer02 020 / 000 0312345678 002 / 000 Copy...
Page 340: Changing To Another Paper Size And Printing When Paper Runs Out
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 341: Appendix
APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used. Function Frequently used Copies functions Orientation N-Up Number of pages Order Border 2-Sided Print Fit To Page Binding Edge Staple* Paper Paper Size...
Page 342 Function Functions to Watermark combine text Image Stamp and images Overlay Image Quality Print Mode Graphics Mode Selection Toner Save* Font Resident font Selectable download font Other functions Auto Configuration User Authentication *1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system version and the software application.
Page 343: Printer Specifications
PRINTER SPECIFICATIONS Type Built-in 40 pages/min (When printing same document continuously on 8-1/2"x11" (A4) plain paper in Continuous printing speed non-offset mode, excluding processing time.) Printing resolution 600x600 dpi / 1200x1200 dpi Printer driver type PCL5e, PCL6, PostScript 3 compatible*1, XPS* Supported protocols TCP/IP, IPX/SPX, NetBEUI, EtherTalk*1 Supported client PC...
Page 344 CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. To use the fax function, the facsimile expansion kit must be installed. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX ....4-4 •...
Page 345 FAX RECEPTION RECEIVING FAXES ......4-60 • RECEIVING A FAX ..... 4-61 •...
Page 346 USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-117 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-118 •...
Page 347: Before Using The Machine As Afax
BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line must be set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack.
Page 348: Setting The Telephone Line Type
SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 349: Checking The Date And Time
CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 350: Base Screen Of Fax Mode
BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. Each of the other modes that can be displayed by touching the [IMAGE SEND] key (scan, Internet fax, USB memory, PC scan and data entry modes) also have base screens.
Page 351 BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. Mode select keys Use these keys to switch between copy, image send, and document filing modes. To switch to fax mode, touch the [IMAGE SEND] key. This shows various messages and the destinations that have been entered.
Page 352 (14) [Special Modes] key Touch this key to use a special mode. ☞ SPECIAL MODES (page 4-71) (15) When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the system settings (administrator), this will appear when a fax is received.
Page 353 Scan Internet Fax USB Mem. Scan Address Book Original Scan: Send: 8½x11 Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% The special mode settings cannot be changed from the function review screen. To change a setting, touch the [OK] key to close the function review screen and then touch the [Special Modes] key and select the setting that you wish to change.
Page 354: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. This shows the destination that has been selected. Number of displayed items selector key Touch to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 destinations.
Page 355: Changing The Display Of One-Touch Keys In The Address Book Screen
When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK • System Settings: Address Book This is used to store fax numbers in one-touch keys.
Page 356 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 357: Fax Transmission Sequence
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ☞ PLACING THE ORIGINAL (page 1-37) Ready to send. Scan Internet Fax Address Book...
Page 358 Scan Internet Fax USB Mem. Scan Address Book Original Scan: 8½x11 Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmit: When sending a fax normally (memory transmission) (1) Press the [START] key.
Page 359: Entering Destinations
ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Take care to enter the correct number.
Page 360: Retrieving A Fax Number From The Address Book
RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 361: Retrieving A Stored Destination
RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Scan Internet Fax Address Book Original Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% CCC CCC...
Page 362: Checking And Deleting Entered Destinations
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search...
Page 363: Using A Search Number To Retrievea Destination
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Internet Fax Address Book Original Scan: Direct TX Exposure Auto Sub Address Resolution Standard...
Page 364: Retrieving A Destination From Aglobal Address Book
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG...
Page 365 Condition Settings Address Review XXX AAA Search Again XXX BBB XXX CCC XXX DDD Address Book XXX EEE XXX FFF • If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. A maximum of 300 search results are displayed.
Page 366: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book Original Scan: Direct TX...
Page 367: Chain Dialing
CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 368: Basic Transmission Methods
BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
Page 369 • If memory becomes full while the first original page is being scanned, transmission will stop. • In the following situations, the transmission will be automatically reserved (memory transmission) - When the line is busy or a communication error occurs and automatic resending is enabled. ☞...
Page 370 If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode. The original is transmitted directly to the receiving fax machine without being scanned into memory. When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed (ahead of any previously reserved transmissions).
Page 371: Placement Orientation Of The Original
PLACEMENT ORIENTATION OF THE ORIGINAL A 5-1/2" x 8-1/2"(A5) or B5 size original in landscape orientation will be rotated 90 degrees and transmitted as a 5-1/2" x 8-1/2"(A5) or B5 image in portrait orientation. 5-1/2" x 8-1/2"(A5) size original System Settings (Administrator): Rotation Sending Setting The factory default setting is rotate before transmission.
Page 372: Fax Destination Confirmation Mode
FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [START] key is pressed to begin fax transmission.
Page 373: Using The Automatic Document Feeder For Transmission
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. MX-B402: Indicator line MX-B402SC: When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan the original pages.
Page 374 • If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmitted after fax reception is completed. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. If Quick Online transmission is taking place, the originals that were scanned will be transmitted.
Page 375: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE MX-B402: Indicator line MX-B402SC: Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search Sub Address III III Freq. ABCD EFGH IJKL Auto Reception...
Page 376 Press the [START] key. Transmission begins. To cancel transmission... While "Dialing. Press [ ] to cancel." appears or while the fax is being transmitted, press the [STOP] key ( • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search •...
Page 377: Using The Document Glass For Transmission
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. • When faxing a multi-page original, scan each page in order starting from the first page. •...
Page 378 Press the [START] key. Scanning begins. If you have another page to scan, change pages and then press the [START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Place next original.
Page 379: Using The Document Glass To Send A Fax In Direct Transmission Mode
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.
Page 380 Scan Internet Fax Address Book Original Scan: 8½x11 Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Fax Memory:100% Press the [START] key. Transmission begins. To cancel transmission... While "Dialing. Press [ ] to cancel"...
Page 381: Transmission Using The Speaker
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.
Page 382: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 383 CCC CCC 0123456789 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Sub Address Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% •...
Page 384 Address Review CCC CCC KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS TTT TTT UUU UUU To cancel a specified destination... Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the [Yes] key.
Page 385 Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. JOB STATUS Print Job Scan to Fax Job Address Set Time...
Page 386 Detail Broadcast0001 Address Start Time DDD DDD 10:01 04/01 10:10 04/01 EEE EEE File Failed • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used. Not using document filing You will return to the base screen with the unsuccessful destinations entered.
Page 387: Sending A Fax Directly From Acomputer (Pc-Fax)
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 388: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Address Book Sub Address Address Review Quick File [Original] key Touch this key to set the scan size, send size, and...
Page 389: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. 2-sided original Touch the [Original] key. ☞ IMAGE SETTINGS (page 4-45) Fax/Original Scan Size 100% Send Size 8½x11 2-Sided 2-Sided Tablet Booklet...
Page 390: Specifying The Scan Size And Send Size
SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original size) is 8-1/2" x 11" (A4) and the send size is auto. If, for example, the scan size were 8-1/2"...
Page 391 Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 392 MX-B402: MX-B402SC: Fax/Original Original Exit Upper Exit Heavy Exit Place Original Size 5½x8½ 8½x14 8½x11 8½x13 Check Size 8½x13 Long Size Size Input Card Size • If you are sending a long original, touch the [Long Size] key. Use the automatic document feeder to scan a long original.
Page 393 Fax/Original Scan Size 100% Send Size 5½x8½ 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. Touch the [OK] key. Auto Image Orientation 4-50 FACSIMILE Contents...
Page 394 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. Touch the [Original] key. The original size set in the system settings appears to the right of the [Original] key. ☞...
Page 395 (1), (2) Fax/Original Size Input 8½ MX-B402: • When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8" (25 mm to 99 mm) to the Y (vertical) dimension are entered at the same time, an original cannot be scanned. MX-B402SC: •...
Page 396 Fax/Original Scan Size Send Size X11 Y8½ 2-Sided 2-Sided Tablet Booklet • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original longer that 11-5/8" (297 mm) can be scanned (maximum width 19-5/8"...
Page 397 Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 398 Fax/Original Scan Size 129% Send Size 8½x11 2-Sided 2-Sided Tablet Booklet The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key.
Page 399: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer to the following tables to select appropriate settings. Exposure settings Exposure Auto Manual Touch the [Exposure] key. The current exposure setting appears to the right of the [Exposure] key. ☞...
Page 400: Changing The Resolution
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer to the following tables to select appropriate settings. Resolution settings Resolution Standard...
Page 401: Checking The Image To Be Transmitted (Preview)
CHECKING THE IMAGE TO BE TRANSMITTED (Preview) MX-B402SC If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.
Page 402: Preview Check Screen
PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Preview image A preview of the scanned original appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
Page 403: Fax Reception
FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. •...
Page 404: Receiving A Fax
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
Page 405: Receiving A Fax Manually
RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. • When a call is answered by touching the [Speaker] key, you will be able to hear the other party, however, you will not be able to speak.
Page 406: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 407: Checking The Image Before Printing
CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 408: Image Check Screen
IMAGE CHECK SCREEN This section explains the image check screen. Image Check 0123456789 Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 409: Forwarding Received Faxes
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 410: Forwarding Received Faxes To Anetwork Address
FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Received fax •...
Page 411 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 412 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • Images sent in TIFF format may not display correctly in some recipient environments. In this event, change the file format to PDF.
Page 413 To delete a forwarding table, click the checkbox next to the table name so that it is selected Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu.
Page 414: Special Modes
SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the touched in the special modes screen, the selected settings are entered and the base screen reappears.
Page 415 (11) [Own Name Select] key ☞ TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) (12) [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) 4-96) * Only MX-B402 The optional business card feeder must be attached and "Business Card Scan Option" must be enabled in the system settings (administrator).
Page 416: Storing Fax Operations (Program)
STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2" x 11" (A4) size documents are distributed to branch offices in various regions once a month.
Page 417 Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. When the original is a different size than the size setting, set the original size. ☞...
Page 418: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Shadows appear here.
Page 419 Fax/Special Modes Erase Edge Erase Side Erase Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 420: Sending A Fax At A Specified Time
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 421 Fax/Special Modes Timer Day of the Week When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure.
Page 422: Sending Both Sides Of A Card As Asingle Page (Card Shot)
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back •...
Page 423 Fax/Special Modes Card Shot (1~8 1/2) inch (1~8 1/2) inch • You can also touch the • The send size is automatically selected based on the original size you entered. • After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the send size.
Page 424 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. •...
Page 425: Sending A Large Number Of Pages (Job Build)
SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 426 Fax/Special Modes Program Erase Card Shot Build File Quick File Transaction Report Press the [START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [START] key. Repeat this step until all originals have been scanned.
Page 427: Faxing Thin Originals (Slow Scan Mode)
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. MX-B402: MX-B402SC: If the originals are inserted with too much force, they may crumple and misfeed. Enter the destination fax number.
Page 428 Press the [START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 429: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) MX-B402SC Only The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. Enter the destination fax number. ☞...
Page 430 XX pages of original have been scanned. Send the scanned data? Cancel If this step is not performed for one minute while the above confirmation screen appears, the scanned image and settings will be cleared and the base screen will reappear. Scanning will not be completed automatically and the image will not be reserved for transmission.
Page 431: Sending Business Cards (Business Card Scan)
SENDING BUSINESS CARDS (Business Card Scan) MX-B402 Only Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan" must be enabled in the system settings (administrator). For the attachment procedure, see FEEDER"...
Page 432: Changing The Print Settings For The Transaction Report
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 433 Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 434: Adding Your Sender Information To Faxes (Own Number Sending)
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed APR/04/2010/Sat 3:00 PM (1) Date, time: (2) Sender name:...
Page 435: Temporarily Changing The Sender Information (Own Name Select)
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Own Name Select] key. ☞...
Page 436: Calling A Fax Machine And Initiating Reception (Polling)
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (3) The fax is received.
Page 437 Press the [START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 438: Initiating Polling Reception Manually
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 439: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 440: Scanning A Document Into Polling Memory
SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 441 Memory Box - Data Store Memory Box Original Scan: 8½x11 List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling and document filing cannot be selected. • To return to the screen of step 4, touch the [Memory Box List] key. Press the [START] key.
Page 442: Checking The Document In The Public Box
CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 443: Deleting A Document From The Public Box
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞...
Page 444: Performing F-Code Communication
PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, and distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 445: Creating Memory Boxes In The Machine For F-Code Communication
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and a F-code communication function is assigned to each box.
Page 446: Confidential Communication Using F-Codes
CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to a F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 447: F-Code Confidential Transmission
F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding a F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 448: Checking Faxes Received By F-Code Confidential Reception
CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When a F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. Select the special modes. (1) Touch the [Special Modes] key.
Page 449: Numeric Keys
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Department.
Page 450: Polling Reception Using F-Codes
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in a F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 451 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search Sub Address III III JJJ JJJ Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% (3), (5) If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
Page 452: Polling Memory Transmission Using F-Codes
POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in a F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 453 Memory Box Polling Memory Data Store Data Check Delete Data Memory Box - Data Store Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Box 8 Box 9 Box 10 Box 11 Box 12 Memory Box - Data Store Once Unlimited Memory Box - Data Store...
Page 454 Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key.
Page 455: Checking The Document In The F-Code Memory Polling Box
CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.
Page 456: Deleting A Document Stored For F-Code Polling Transmission
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in a F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 457: Relay Request Transmission Using F-Codes
RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to a F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 458 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE Condition Settings AAA AAA...
Page 459: Relay Broadcast Transmission Using F-Codes
RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives a F-code relay request transmission, the fax is received to a F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 460: Using An Extension Phone
• If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department. Extension phone jack Click! Make sure you hear a "click"...
Page 461: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. •...
Page 462: Checking The Status Of Fax Jobs
CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 463: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 464 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA Indicates the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue.
Page 465 • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen. "Forward OK" The received fax has been forwarded.
Page 466: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 467: Checking A Reserved Job Or The Job In Progress
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). The job name and progress (number of completed destinations / total destinations) appear at the top of the screen.
Page 468: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 469: Canceling A Fax In Progress Or Areserved Fax
CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. JOB STATUS Print Job Scan to Fax Job Address Set Time Pages Broadcast 10:00 04/01 020/003 Connecting 0123456789 10:05...
Page 470: Giving Priority To A Reserved Fax
GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Print Job Scan to...
Page 471: Checking The Activity Log (Image Sending Activity Report)
CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 472: Information Appearing In The Result Column
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message The transaction was completed normally.
Page 473: Facsimile Specifications
FACSIMILE SPECIFICATIONS Applicable telephone Public switched telephone network, PBX line Scanning resolution 8 x 3.85 lines/mm (Standard), 8 x 7.7 lines/mm (Fine, Fine-Halftone), 8 x 15.4 lines/mm (Super Fine, Super Fine - Halftone), 16 x 15.4 lines/mm (Ultra Fine, Ultra Fine - Halftone) (supports ITU-T standards) Transmission speed...
Page 474 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. To use the Internet fax function, the internet fax function must be available. USB memory mode can be used without installing a peripheral device. BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION .
Page 475 SPECIAL MODES SPECIAL MODES ......5-74 STORING SCAN OPERATIONS (Programs) ..5-76 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) .
Page 476: Before Using The Machine As Anetwork Scanner
BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 477: Usb Memory Scan
USB memory mode USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. Internet fax transmission The scanned file is sent as an Internet fax.
Page 478: Preparations For Use As A Network Scanner
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 479: Settings Required In The Web Pages
SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.
Page 480: Storing A Destination For Scan To Desktop
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 481: Before Sending To A Direct Smtp Address
BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS included in the address book for Internet fax mode.
Page 482: Base Screen
BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 483 Customized keys The keys that appear here can be changed to show the settings or functions that you prefer. ☞ Customizing displayed keys (page 5-12) [Preview] key *1 Touch to check the image that will be sent in the touch panel before transmission.
Page 484 System Settings (Administrator): Default Display Settings One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched. • Base screen of each mode (scan, Internet fax, fax, or data entry mode) •...
Page 485 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 486: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. This shows the selected destination. Number of displayed items selector key Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys. [Condition Settings] key Touch this key to select transmission settings.
Page 487: Changing The Display Of One-Touch Keys In The Address Book Screen
• Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK • For information on storing addresses in the address book, see SCAN MODE IN THE ADDRESS •...
Page 488 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 489: Scan Send Sequence
SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Page 490 Scan Internet Fax USB Mem. Scan Address Book Original Scan: 8½x11 Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format File Color Mode Mono2 Special Modes Quick File Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follow these steps to start scanning and transmission: (1) Press the [START] key.
Page 491: Entering Destinations
ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 492: Retrieving A Destination
RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi File Format Address Review Color Mode Mono2 File Special Modes Quick File Condition Settings AAA AAA Address Review...
Page 493: Checking And Deleting The Selected Destinations
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global...
Page 494: Using A Search Number To Retrievea Destination
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi...
Page 495: Entering An Address Manually
ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format File Color Mode Mono2 Special Modes Quick File...
Page 496: Specifying A Network Folder
SPECIFYING A NETWORK FOLDER A network folder on a server or computer connected to the same network as the machine can be directly specified. Select [Direct SMTP] in step 2 on the previous page and follow the steps below. Network Folder Folder Path User Name Password...
Page 497 Select workgroup. Workgroup Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 Select server. Server Work 1 Server Name Server 1 Server 2 Server 3 Server 4 Server 5 Server 6 Select network folder. Network Folder \\Server 1 Network Folder Name User 1...
Page 498: Retrieving A Destination From Aglobal Address Book
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Condition Settings AAA AAA...
Page 499 Condition Settings Address Review XXX AAA Search Again XXX BBB XXX CCC XXX DDD Address Book XXX EEE XXX FFF • If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up to 300 matches can appear.
Page 500: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book...
Page 501: Transmitting An Image
TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 502 Place the original. ☞ PLACING THE ORIGINAL (page 1-37) • When placing the originals, orient them as shown below. Originals Portrait orientation* Landscape orientation * To place a large portrait-oriented original, place it as shown above in "Landscape orientation" and specify the placement orientation in step 3.
Page 503: Specify The Destination
Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% • After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is automatically specified.
Page 504 Scan/Original Scan Size 100% Send Size 8½x11 2-Sided 2-Sided Booklet Tablet • The placement orientation of the original is initially set to left, this step is not necessary. • The original size set in the system settings appears as the original size. Press the [START] key.
Page 505 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 506: Changing The Subject, File Name, Reply-To, And Body Text
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 507 Send Settings Subject Sub: Schedule coordination meeting File Name Reply-To Body Text Add 'Reply to' to Cc Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To Body Text Add 'Reply to' to Cc If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed.
Page 508 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit •...
Page 509: Sending An Image In Usb Memory Mode
SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Use a FAT32 USB memory with a capacity of no more than 32 GB. •...
Page 510 Place the original. ☞ PLACING THE ORIGINAL (page 1-37) • When placing the originals, orient them as shown below. Originals Portrait orientation* Landscape orientation * To place a large portrait-oriented original, place it as shown above in "Landscape orientation" and specify the placement orientation in step 4.
Page 511 Scan Internet Fax Original Scan: 8½x11 File Name Exposure Auto Resolution 200X200dpi File Format Color Mode Mono2 Special Modes • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared.
Page 512 Press the [START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. •...
Page 513 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is touched.) •...
Page 514: Entering A File Name
ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see Touch the [File Name] key.
Page 515: Sending A Fax In Internet Fax Mode
SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 516 (1) (2) Scan Internet Fax Address Book Original Scan: 8½x11 Address Entry Exposure Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To change a setting, touch the appropriate key.
Page 517 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 518: Changing The Subject, File Name, And Body Text
CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 519 Send Settings Subject Sub: Schedule coordination meeting File Name Body Text Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit •...
Page 520 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 521: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key.
Page 522 Condition Settings BBB BBB AAA AAA Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Freq. ABCD EFGH IJKL Auto Reception Sort Address Fax Memory:100% • To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key. •...
Page 523 Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key.
Page 524: Broadcast Transmissions That Include Internet Fax Destinations
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 525 Print Job Scan to Fax Job Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 10:05 04/01 001/001 Send OK Broadcast0002 Broadcast0003 10:22 04/01 004/004 Send OK DDD DDD 10:30 04/01 010/010 Send OK "Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the touch panel when scanning ended appears in "xxxx".
Page 526: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 527: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Address Book Address Entry Send Settings Address Review [Original] key Touch this key to set the scan size, send size, and...
Page 528: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. 2-sided original Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
Page 529: Specifying The Original Scan Size And Send Size
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original size) is 8-1/2" x 11" (A4) and the send size is auto. For example, if the scan size is 8-1/2"...
Page 530 Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 531 MX-B402: Scan/Original 8½x13 5½x8½ 8½x11 8½x14 8½x13 Long Size Size Input MX-B402SC: Scan/Original Original Exit Upper Exit Heavy Exit Place Original Size 5½x8½ 8½x14 8½x11 8½x13 Check Size 8½x13 Long Size Size Input Card Size • If you are sending a long original, touch the [Long Size] key. Use the automatic document feeder to scan a long original.
Page 532 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
Page 533 (1), (2) Scan/Original Size Input 8½ MX-B402: • When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8" (25 mm to 99 mm) to the Y (vertical) dimension are entered at the same time, an original cannot be scanned. MX-B402SC: •...
Page 534 Scan/Original Scan Size Send Size X11 Y8½ 2-Sided 2-Sided Tablet Booklet • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original longer than 11-5/8" (297 mm) can be scanned (maximum width 19-5/8"...
Page 535: Specifying The Send Size Of The Image
Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 536 Scan/Original Scan Size 129% Send Size 8½x11 2-Sided 2-Sided Booklet Tablet The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key.
Page 537: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer to the following tables to select appropriate settings. How to select the exposure Exposure Auto This setting automatically adjusts the exposure for light and dark parts of the original.
Page 538 Scan mode, USB memory mode, Data entry mode Scan/Exposure Auto Original Image Type Manual Text Prtd.Photo Printed Photo Moiré Reduction Internet fax mode Internet Fax/Exposure Auto Manual • In Internet fax mode, the original image type and moiré reduction cannot be selected. •...
Page 539: Changing The Resolution
CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 5-54) Scan mode, USB memory mode, Data entry mode Scan/Resolution 100X100dpi...
Page 540: How To Select The Resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 541 Scan/File Format File Type Compression Mode TIFF Encrypt PDF MH (G3) Programmed MMR (G4) (1-99) Specified Pages per File Scan/File Format File Type Compression Ratio TIFF Encrypt PDF Programmed JPEG (1-99) Specified Pages per File • The [Programmed] key does not appear in USB memory mode. •...
Page 542 Scan/File Format File Type Compression Ratio TIFF Encrypt PDF Programmed JPEG (1-99) Specified Pages per File • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. •...
Page 543: Changing The Format (Internet Fax Mode)
Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 544: Changing The Color Mode
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [START] key is pressed. This function cannot be used in Internet fax mode. Mode Auto Grayscale The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono2 or Grayscale) scanning.
Page 545: Checking The Image To Be Transmitted (Preview)
CHECKING THE IMAGE TO BE TRANSMITTED (Preview) MX-B402SC If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.
Page 546: Preview Check Screen
PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Preview image A preview of the scanned original appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
Page 547: Special Modes
SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. ☞...
Page 548: Internet Fax Mode
Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry MX-B402: Internet Fax/Special Modes Program Erase Card Shot Build Quick File File...
Page 549: Storing Scan Operations (Programs)
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Smudges on the edges of the documents are erased before transmission When a job program is not stored...
Page 550 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-74) Program Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 Program 9 Program 10 Program 11 Program 12 Program:Program 1...
Page 551: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Shadows appear here Erase modes...
Page 552 SCANNER/INTERNET FAX Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. (3) Touch the [Erase] key. ☞ SPECIAL MODES (page 5-74) 5-79 Contents...
Page 553 Scan/Special Modes Erase Edge Erase Side Erase Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key.
Page 554: Sending An Image At A Specified Time (Timer Transmission)
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 •...
Page 555 Scan/Special Modes Timer Day of the Week When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure. ☞...
Page 556: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back •...
Page 557 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. (3) Touch the [Card Shot] key. ☞ SPECIAL MODES (page 5-74) Scan/Special Modes Card Shot (1 8 1/2) inch (1 8 1/2) inch...
Page 558 Turn the card over and press the [START] key to scan the reverse side of the card. The back of the card will be scanned using the same color mode as the front. Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure. To cancel scanning...
Page 559: Scanning Many Originals At Once (Job Build)
SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 560 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-74) Scan/Special Modes Program Erase Card Shot Build Quick File File Suppress Background Press the [START] key to scan the first set of originals. To cancel scanning...
Page 561: Scanning Thin Originals
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. MX-B402: MX-B402SC: If the originals are inserted with too much force, they may crumple and misfeed.
Page 562 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-74) Scan/Special Modes Program Erase Card Shot Build Quick File File Suppress Background Press the [START] key. Scanning begins.
Page 563: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) MX-B402SC Only The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. •...
Page 564 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. To cancel scanning... Press the [STOP] key ( XX pages of original have been scanned. Send the scanned data? Cancel If this step is not performed for one minute while the above confirmation screen appears, the scanned image and settings will be cleared and the base screen will reappear.
Page 565: Eliminating Blank Pages From Atransmission (Blank
ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) MX-B402SC Only When blank pages are included in originals scanned using the automatic document feeder, the blank pages can be detected and automatically eliminated from transmission. Blank pages • This function cannot be used in Internet fax mode. •...
Page 566 Scan/Special Modes Blank Page Skip Skip Blank Page Skip Blank and Back Shadow Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( XX pages of original have (P.x) been scanned.
Page 567: Scanning Business Cards (Business Card Scan)
SCANNING BUSINESS CARDS (Business Card Scan) MX-B402 Only Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see CARD FEEDER"...
Page 568: Scan The Original Deleting The Colored Portions (Drop Out Color)
SCAN THE ORIGINAL DELETING THE COLORED PORTIONS (Drop Out Color) MX-B402SC Only The original's colored portions (portions other than black) can be erased. ABCD 1234 5678 Original • This feature can only be used when set to [Mono2] in [Color Mode]. •...
Page 569 Scan/Special Modes Program Erase Card Shot Build Original File Count Suppress Drop Out Background Color Pless the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep wiil sound to indicate that scanning is finished. •...
Page 570: Whitening Faint Colors In The Image (Suppress Background)
WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original.
Page 571 Scan/Special Modes Suppress Background Light areas of the original may be suppressed as background. Press the [START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 572: Changing The Print Settings For The Transaction Report (Transaction Report)
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 573 Internet Fax/Special Modes Transaction Report Always Print Print at Error Print Original Image • The print conditions for a transaction report are as follows: "Always Print": A transaction report is printed no matter whether the transmission succeeds or fails. "Print at Error": A transaction report is printed when transmission fails. "Do not Print": Do not print a transaction report.
Page 574: Checking The Status Of Transmission/Reception Jobs
CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 575: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 576 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA (1) (2) Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, the job moves up one position in the job queue.
Page 577 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen. "Forward OK" A received Internet fax has been forwarded.
Page 578: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 579: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 580: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. JOB STATUS Print Job Scan to Fax Job Address Set Time Pages Broadcast 10:00 04/01 020/003 Connecting...
Page 581: Giving Priority To A Scan Transmission Job
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Print Job Scan to...
Page 582: Checking The Internet Fax Activity
CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 583: Internet Fax Reception Functions
INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 584: Manually Receiving Internet Faxes
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is grayed out to prevent selection.
Page 585: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 586: Checking The Image Before Printing
CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 587: Image Check Screen
IMAGE CHECK SCREEN This section explains the image check screen. Image Check AAA AAA Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 588: Forwarding Received Internet Faxes To A Network Address (Inbound Routing Settings)
FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them. The machine Received Internet fax When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be...
Page 589 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 590 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • Images sent in TIFF format may not display correctly in some recipient environments. In this event, change the file format to PDF.
Page 591 To delete a forwarding table, click the checkbox next to the table name so that it is selected Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu.
Page 592: Scanning From A Computer
SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 593 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 594: Preview The Image
• For further information on the scan settings, click the open scanner driver Help. • If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray. SCANNER/INTERNET FAX Preview the image.
Page 595: Select Scanning Settings While Viewing The Image
• For further information on the scan settings, click the • If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before previewing again or scanning.
Page 596: At The Machine
[At the machine] This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 PC scan in progress. Finish PC scan mode? Touch the [Exit] key in the touch panel. Exit Touch the [Yes] key. 5-123 SCANNER/INTERNET FAX Contents...
Page 597: Metadata Delivery
METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 598: Preparations For Metadata Transmission
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 599: Transmitting Metadata
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Color Mode Mono2 File Special Modes Quick File...
Page 600 Data Entry User ID Value 1 Value 2 Value 3 Value 4 Value 5 Value 6 Value 7 Value 8 Value 9 Value 10 Value 11 Value 12 • To change the number of keys displayed in the screen, touch the number of displayed items selector key. Select 6, 12, or 18 keys.
Page 601: Metadata Fields
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: This data is always included in the XML file and is automatically stored • Previously defined fields: •...
Page 602: Network Scanner / Internet Fax*1
NETWORK SCANNER / INTERNET FAX* SPECIFICATIONS MX-B402 Model 100 x 100, 200 x 200, 300 x 300, 400 x 400, 600 x 600 Scanning resolution (dpi) Internet Fax: 200 x 100, 200 x 200, 200 x 400, 400 x 400, 600 x 600 (200 x 100, 200 x 200 when file type is TIFF-S) Halftone can be selected for resolutions other than 200 x 100 dpi.
Page 603: Pull Scan Function (Twain) Specifications
PULL SCAN FUNCTION (TWAIN) SPECIFICATIONS Supported protocol TCP/IP (IPv4) Supported client PC Windows 2000 / XP / Server 2003 / Vista / Server 2008 / 7 operating systems Color modes Full Color, Grayscale, Mono Diffusion, Mono 2 gradation 75 dpi, 100 dpi, 150 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi Resolution settings (The resolution can be specified by entering a numerical value from 50 to 9600 dpi.
Page 604 CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 605: Overview
DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 606: Uses Of Document Filing
USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing Ratio and special mode settings must be reselected.
Page 607: Before Using Document Filing
BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job.
Page 608 Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Full color original (Text and photo example)
Page 609: Automatic Deletion Of Files
Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 610: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 611: Using Document Filing In Each Mode
USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 612 Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original. File Retrieve Scan to HDD HDD Status...
Page 613: Base Screen Of Document Filing
BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear. If the user that logged in does not have My Folder configured, the folder selection screen will appear.
Page 614: Saving Files With Document Filing
SAVING FILES WITH DOCUMENT FILING This section explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 615 Scanned data is automatically stored in the quick file folder. Do not store confidential data to the folder. To cancel Quick File... Touch the [Quick File] key in the screen of step 2 so that it is not highlighted after you touch the [OK] key. Select copy settings and then press the [START] key.
Page 616: Saving A File With "File
SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 617 Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of To cancel scanning...
Page 618: File Information
FILE INFORMATION This section explains the settings that are configured in step 3 of a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Confidential...
Page 619 Assigning a file name A file name can be assigned to the file. File Information Confidential Password User Name User Unknown File Name Copy_04042010_112030AM Stored to Main Folder Specifying the folder File Information Confidential Password User Name Name 1 File Name file-01 Stored to Main Folder...
Page 620: Storing A File As A Confidential File
Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. File Information Confidential Password User Name Name 1 File Name file-01 Stored to...
Page 621: Saving A Document File Only
SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 622 [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Original (1) Touch the [Scan Size] key. If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size. (2) Touch the [Store Size] key.
Page 623 [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. Color Mode The following settings can be selected for the scanning color when the [START] key is pressed. Mode Auto Full Color Grayscale Mono 2 When you have finished selecting the mode, touch the [OK] key.
Page 624: Special Modes Screen For Scan To Hdd
Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-74) in "5. SCANNER / INTERNET FAX". Special Modes [Erase] key The erase function is used to erase shadow lines on images produced when scanning thick originals or books on the document glass.
Page 625 Checking the image before storing it (Preview) If you touch the [Preview] key and then start Scan to HDD, the screen below appears. Before the scanned data is stored, you can check a preview of the scanned image in this screen and return to the Scan to HDD settings screen to change settings Preview Preview image...
Page 626: Performing "Scan To Hdd
PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Placing the original on the document glass DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original.
Page 627 When Scan to HDD is performed without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: HDD_04042010_112030AM) Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected. 6-24 DOCUMENT FILING Contents...
Page 628: Using Stored Files
USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 629 Select the file that you wish to retrieve. File Retrieve Scan to HDD HDD Status Ex Data Access Search Main Folder File Name User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.tiff Name 3 04/04/2010 file-04 Name 4 04/04/2010 file-05.tiff Name 5...
Page 630: Folder And File Selection Screens
FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled Folder Select Main Folder...
Page 631: File Selection Screen
FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key" below.) This chapter assumes that the "List screen"...
Page 632 [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-34) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order".
Page 633: Selecting A File
SELECTING A FILE This section explains how to select a file to be used. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder Quick File Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7...
Page 634: Job Settings Screen
JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder File Name User Name file-01 Name 1...
Page 635: Printing A Stored File
PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 636: Print Settings Screen
PRINT SETTINGS SCREEN [Paper Select] key Use this key to set the paper size. [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. [2-Sided] key Use this key to select the orientation of the image on the reverse side of the paper for 2-sided printing.
Page 637: Multi-File Printing
MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Main Folder File Name User Name file-01 Name 1 file-02 Name 2 file-03 Name 3 file-04 Name 4 file-05 Name 5 All Files Switch Display Select All Multi-File Print File Name User Name file-01...
Page 638: Printing A Selected File
(2) (3) Job Settings / Print Number of Selected Files: 5 Number of Prints (1 999) Apply the Number from Stored Setting of Each Job. Printing a selected file. The number of selected files appears in the number of selected Cancel files display.
Page 639: Batch Printing
Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Select All Multi-File Print File Name User Name file-01 Name 1...
Page 640 Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print...
Page 641: Sending A Stored File
SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 642: Send Settings Screen
SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and INTERNET FAX". Example of scan mode Send mode tabs Touch the appropriate tab to select fax mode, scan mode, Internet fax mode, etc.
Page 643: Properties Of Stored Files
PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 644 Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing".
Page 645: Moving A Stored File
MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-30) Job Settings file-01 Name 1 Select the job.
Page 646 Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name file-01 Move to: User 2 A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 647: Deleting A Stored File
DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-30) Job Settings file-01 Name 1 Select the job. Property Print Send...
Page 648: Checking An Image Of A Stored File
CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞ SELECTING A FILE (page 6-30) Job Settings file-01 Name 1 Select the job.
Page 649: Image Check Screen
IMAGE CHECK SCREEN This section explains the image check screen. Image Check file-01 Information display This shows information on the displayed image. Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 650: Retrieving And Using A File From The Job Status Screen
RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 651: Searching For A Stored File
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 652 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 ABCD EFGH IJKL User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 653 Search User Name Name 1 File or Folder Name file-01 Password • When you search using [File or Folder Name], custom folders that match the search characters will also appear in the list. When a folder key is touched, a list of the files in the folder appears. Touch the desired file in the list. •...
Page 654 Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder Quick File Folder User 1...
Page 655 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 ABCD EFGH IJKL User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 656 Search User Name Name 1 File or Folder Name file-01 Password Search within Current Folder Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search checkbox so that it is selected To search only files that are in the current folder, select the [Search within Current Folder] checkbox Use this method to search for a file in a confidential folder.
Page 657 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "Accessing the System Settings (General)"...
Page 658 Storing/Calling of System Settings ... 7-99 Sharp OSA Settings ..... . 7-100 SYSTEM SETTINGS FOR FAX System Settings for Fax (General) List .
Page 659: System Settings
SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 660: Common Operation Methods
Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen Address Book Sort Address Add New...
Page 661: System Settings (General)
SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) JOB STATUS SYSTEM SETTINGS READY PRINT DATA LINE IMAGE SEND DATA LOGOUT HOME • To quit the system settings, touch the [Exit] key in the top right corner of the screen. •...
Page 662: System Settings (General) List
System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 663 Paper Tray Settings Item ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2* Tray 3* Tray 4* Bypass Select Similar Sizes for Auto Detection ● Paper Type Registration ● Auto Tray Switching ● Custom Size Registration (Bypass) * When a 500-sheet paper feed unit is installed. Address Control Item ■...
Page 664 Printer Condition Settings Item ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Default Paper Size Default Paper Type Initial Resolution Setting Disable Blank Page Print Line Thickness 2-Sided Print N-Up Print Fit To Page Output Print per Unit Staple* Quick File ●...
Page 665 Document Filing Control Item ■ Document Filing Control USB-Device Check Item ■ USB-Device Check User Control Item ■ User Control* ● Modify User Information * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
Page 666: Total Count
Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages. •...
Page 667: Default Settings
Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Specify Time Zone Date&Time Settings...
Page 668: Keyboard Select
Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Norwegian Finnish Japanese French Danish Russian 7-12 SYSTEM SETTINGS German Swedish Greek Turkish...
Page 669: List Print (User)
List Print (User) Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings. List name All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List •...
Page 670: Paper Tray Settings
Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 671 Tray Settings Paper Tray Paper Type Tray 1 Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, Tray 2* User Type Tray 3* Tray 4* In addition to the paper types of trays 1 to 4, Heavy Paper* Thin Paper Bypass Labels Transparency Envelope *1 When a 500-sheet paper feed unit is installed.
Page 672: Paper Type Registration
Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Type Name Fixed Paper Side Disable Duplex Disable Staple...
Page 673: Address Control
Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 674 Settings Item Items stored in all modes Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Items appearing when an e-mail address is stored E-mail Address File Format Description Select the type of address to be stored in the address book.
Page 675 Item Items appearing when an Internet fax address is stored I-Fax Address File Format Request Internet Fax Reception Report Items appearing when a Direct SMTP address is stored • Direct SMTP Address • Add Hostname or IP Address. • Hostname or IP Address File Format Items appearing when a group is stored Address...
Page 676 Storing group keys This section explains the procedure for storing group keys. AAA AAA CCC CCC EEE EEE Touch the [Address Control] key. Touch the [Address Book] key. Touch the [Add New] key. BBB BBB DDD DDD FFF FFF Select "Group" from the [Address Type] list.
Page 677 AAA AAA CCC CCC EEE EEE GGG GGG AAA AAA CCC CCC EEE EEE GGG GGG Use the scroll bar to display the lower part of the screen, and touch the [Address Book] key. (Touch the [Direct Entry] key to store an address that is not stored in a one-touch key.) Touch the one-touch keys that you want to add to the group.
Page 678: Custom Index
The group key registration screen appears. If you want to finish, touch [Cancel] key to return to the previous screen. The procedure is complete. Custom Index The name of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters).
Page 679: Program
Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 680 Settings Item Program Number Program Name Address Address Book screen Condition Settings Address Mode Setting Mode Settings Description Set the number to be assigned to the program. The lowest available number is automatically entered. To change the number, enter a number from 01 to 48. A number that has already been stored cannot be used.
Page 681: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start Touch this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes.
Page 682: Printer Condition Settings
Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 683: Pcl Settings
Item Print per Unit Output Staple Quick File *1 This setting is used to adjust the line width of vector graphics. Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot. *2 Paper sizes that can be used with this function are 8-1/2"...
Page 684: Postscript Setting
PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Print PS Error Binary Processing Description When a PS (PostScript) error •...
Page 685: Document Filing Control
Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. •...
Page 686: Usb-Device Check
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. 7-30 Contents...
Page 687: User Control
User Control This section explains settings for user control. Touch the [User Control] key to configure the settings. • User Control settings can only be configured when • Depending on the user that logged in, it may not be possible to use the settings below. Modify User Information The information of the currently logged in user can be edited.
Page 688: System Settings (Administrator)
SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 689: When User Authentication Is Enabled
When User Authentication is Enabled When "User Authentication Setting" (page 7-51) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 690 Login by user number User Authentication • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 691: System Settings (Administrator) List
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 692 Energy save Item ■ Energy Save ● Toner Save Mode Print Copy ● Auto Power Shut-Off ● Auto Power Shut-Off Timer ● Preheat Mode Setting Operation Settings Item ■ Operation Settings ● Other Settings Keys Touch Sound Key Touch Sound at Initial Point Auto Clear Setting Cancel Auto Clear Timer Message Time Setting...
Page 693 Item Internet Fax* (Same as Scan) Fax* (Same as Scan) USB Memory Scan Customize 1 Customize 2 Customize 3 Data Entry* (Same as Scan) ● Home Screen Settings* ● My Menu Settings*3 ● Preview Setting Default Preview* Default Preview Display Copy* Image Send Doc.
Page 694 Device Control Item ■ Device Control ● Other Settings AB/Inch Type Setting Default Original Size Settings Setting of Default Original Exit Place Original Feeding Mode Auto Paper Selection Setting Detect Standard in Auto Color Mode Optimization of a Hard Disk Clear All Job Log Data ●...
Page 695 Copy Function Settings Item ■ Copy Function Settings ● Initial Status Settings Paper Tray Exposure Type Copy Ratio 2-Sided Copy Output ● Other Settings Copy Exposure Adjustment Add or Change Extra Preset Ratios Setting a Maximum Number of Copies Initial Margin Shift Setting Side 1 Side 2 Erase Width Adjustment...
Page 696 Network Settings Item ■ Network Settings ● IPv4 Settings ● IPv6 Settings ● Enable TCP/IP ● Enable NetWare ● Enable EtherTalk ● Enable NetBEUI ● Reset the NIC ● Ping Command Printer Settings Item ■ Printer Settings ● Default Settings Prohibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change...
Page 697: Image Send Settings
Image Send Settings Item ■ Image Send Settings ● Operation Settings Other Settings Default Display Settings • Hold settings for a while after scanning has been completed • Switch Automatically to Copy Mode Screen Address Book Default Selection Initial Resolution Setting •...
Page 698 Item Settings to Disable Registration Disable Registering Destination from Operation Panel Disable Registering Destination on Web Disable Registration of Program Disable Registration of Memory Box Disable Destination Registration Using Global Address Search* Disable Registration Using Network Scanner Settings to Disable Transmission Disable [Resend] on Image Send Mode Disable Selection From Address Book Disable Direct Entry...
Page 699 Item Compression Mode at Broadcasting • Black & White • Color/Grayscale Maximum Size of E-mail Attachments (E-mail) Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Bcc Setting • Enable Bcc • Display Bcc Address on the Job Status Screen Disable Scan Function •...
Page 700 Item I-Fax Send Settings I-Fax Reception Report On/Off Setting I-Fax Reception Report Request Timeout Setting Number of Resend Times at Reception Error Maximum Size of E-mail Attachments Rotation Sending Setting Printing Page Number at Receiver Recall in Case of Line Busy Recall in Case of Communication Error I-Fax Receive Settings Auto Receive Reduce Setting...
Page 701: Document Filing Settings
Document Filing Settings Item ■ Document Filing Settings ● Other Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete File Delete Folder Change Password Delete All Quick Files Delete Delete quick files at power up (protected files excluded) Default Color Mode Settings Default Exposure Settings Original Image Type...
Page 702 Item ● Document Output Options Print Copy Print Scan Send Internet Fax Send (Incl. PC-I-Fax)* Fax Send (Incl. PC-Fax)* Scan to HDD Scan Send Copy Scan Send Internet Fax Send (Incl. PC-I-Fax)* Fax Send (Incl. PC-Fax)* Scan to HDD Internet Fax Send* Copy Scan Send Internet Fax Send (Incl.
Page 703 List Print (Administrator) Item ■ List Print (Administrator) ● Administrator Settings List ● Image Sending Activity Report ● Data Receive/Forward List ● Web Settings List* ● Metadata Set List* *1 When network connection is enabled. *2 When the application integration module is installed. Security Settings Item ■...
Page 704 Enable/Disable Settings Item ■ Enable/Disable Settings ● Printer Condition Settings Disable Blank Page Print ● User Control Disabling of Printing by Invalid User ● Operation Settings Cancel Auto Clear Timer Disabling of Job Priority Operation Disabling of Bypass Printing Disable Auto Key Repeat Disabling of Clock Adjustment ●...
Page 705 Item ● Image Send Settings Other Disabling Disable Switching of Display Order Disable Scan Function • PC Scan • USB Memory Scan Settings to Disable Registration Disable Registering Destination from Operation Panel Disable Registering Destination on Web Disable Registration of Program Disable Registration of Memory Box Disable Destination Registration Using Global Address Search*...
Page 706 Storing/Calling of System Settings Item ■ Storing/Calling of System Settings ● Restore Factory Defaults ● Store Current Configuration ● Restore Configuration Sharp OSA Settings Item ■ Sharp OSA Settings* ● External Account Setting External Account Control Enable Authentication by External Server ●...
Page 707: User Control
User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 708: Other Settings
Other Settings Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available. • Job is Stopped when the Limit of Pages is Reached •...
Page 709: User List
User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users] key Use this to delete all stored users.
Page 710 Favorite Operation Group Following the System Settings* Card Settings* Not set *1 Items that can be changed. *2 For detailed information of each of the settings, see *3 When the HID card reader is enabled. Settings Item Store the name of the user (max. 32 characters). This user name is used as the key name in User Name the login screen, the document filing user name, and the sender name.
Page 711: Page Limit Group List
Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. •...
Page 712: Authority Group List
Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. •...
Page 713 List of settings and factory default settings of template groups Item Group Name Select the Group Name to be the Registration Model Copy Copy Approval Setting Special Modes Usage Printer Printer Approval Setting FTP Pull Print USB Memory Direct Print Network Folder Pull Print Image Send Approval Settings for Each Mode...
Page 714 Prints (Document Filing) • Doc. Filing Print Approval Setting • Special Modes Usage • Document Filing Image Check Sharp OSA Approval Setting to Use a Sharp OSA Common Functions Approval Settings for 2-Sided Print Output Approval Settings MFP Settings System Settings Operational Authority...
Page 715: Favorite Operation Group List
Favorite Operation Group List This is used to store favorite operation groups and My Menu. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favorite Operation Group Registration Sets of preferred settings can be configured and registered as groups.
Page 716: My Menu List
My Menu List Home screen settings must be previously stored. Select My Menu when storing a favorite operation group. Settings Item My Menu Name Enter a maximum of 32 characters for the home screen name. Select the My Menu to be the Select one of the previously stored My Menu as a template for the new My Menu.
Page 717: User Count
User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. • [Select All Users] key This selects all users. • [Show] key This shows the counts of the selected user. •...
Page 718: Card Settings
Reset all items of the selected users to "0". Card Settings (when the HID card reader is enabled.) Configure this setting if user authentication will be performed using a Sharp OSA external authentication application and an HID card. Card Reader Device Registration In this setting, the product ID and vender ID of the connected HID card reader are displayed.
Page 719: Energy Save
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode You can reduce the amount of toner used for printing. Print Print example data...
Page 720: Operation Settings
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Page 721: Mfp Display Pattern Setting
Set Keyboard Priority MX-B402SC Only When an external keyboard is connected, you can select whether the soft keyboard or the external keyboard is used. MFP Display Pattern Setting One of six color patterns can be selected for the color pattern in the touch panel. A sample of the selected pattern can be viewed.
Page 722: Home Screen Settings
When [Use Custom Image] is selected, the Mode Key image can be changed using a gif file of up to Image 10 KB size. A shortcut to the Sharp OSA application and keys that appear in "My Menu" can be stored (a total of Application Keys eight keys can be stored).
Page 723: Preview Setting
Preview Setting Configure settings for the preview screen that can be used for fax/image send and document filing. Default Preview MX-B402SC Only Set the selection state of the [Preview] key in each of the screens below. Copy Image Send • Scan Send •...
Page 724: Remote Operation Settings
Remote Operation Settings Configure settings required for remote operation of the machine from a computer connected to the same network. Remote Software Operation Operational Authority View Password Entry Screen Operation from Specified PC Operational Authority Hostname or IP Address of PC View Password Entry Screen Operation by User who Has Password Operational Authority...
Page 725: Device Control
Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings AB/Inch Type Setting The numbers and units of the default settings and input ranges that appear in the setting screens can be switched between inches and AB sizes.
Page 726: Optimization Of A Hard Disk
Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data. If a job is in progress, a message will appear and optimization will not begin until the job is finished. During optimization, the following operations are not possible: •...
Page 727: Disabling Of Devices
Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions. (When the setting is enabled, scanning is still possible using the document glass.) Disabling of Duplex...
Page 728: Copy Function Settings
Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( when the auto clear interval has elapsed.
Page 729: Other Settings
Other Settings Copy Exposure Adjustment This is used to adjust the exposure level when [Auto] is used for the copy exposure. Select separate settings for the document glass and for the automatic document feeder. Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 200%) and two reduction preset ratios (50% to 99%) can be added.
Page 730: Document Feeder
Auto Selection of Paper Tray that was Last Loaded When this setting is enabled and the machine is on standby in copy mode, the last paper tray that was loaded with paper automatically becomes the default paper tray for copy mode, until the machine is reset. 600dpi x 600dpi Scanning Mode for Document Feeder This is used to change the scanning resolution for...
Page 731: Network Settings
Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine.
Page 732: Printer Settings
Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing This setting is used to disable printing of notice pages. A notice page is printed when printing cannot be executed as specified due to insufficient memory or other reason.
Page 733: Interface Settings
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 734: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see Operation Settings The operation settings below apply to all image send functions. Other Settings Default Display Settings You can select one of 5 base screen types for the base screen...
Page 735: Erase Width Adjustment
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
Page 736: Disable Registration Of Program
Disable Registration of Program This prohibits the use of the address book when a program is stored. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) •...
Page 737 SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 738: Scan Settings
Scan Settings Settings related to scanning can be configured. Other Settings Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail. Sender Name Enter a default sender name (maximum of 20 characters).
Page 739: Default Address Setting
Maximum Size of E-mail Attachments (E-mail) To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
Page 740: I-Fax Settings
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Auto Wake Up Print When the [POWER] key ( ) is "off" (but the main power switch is "on") and an Internet fax is received, this function activates the machine and prints the fax.
Page 741: Activity Report Print Select Setting
Activity Report Print Select Setting This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201, and it can also be set to automatically print at a specified time (once a day only).
Page 742: Rotation Sending Setting
Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2" x 8-1/2", B5, A5 Printing Page Number at Receiver When the transmitted image is printed by the receiving machine, the page number can be added to the top of each printed page.
Page 743: Pop3 Communication Timeout Setting
Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
Page 744: Document Filing Settings
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file.
Page 745: Batch Print Settings
SYSTEM SETTINGS Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off. Disable Stamp for Reprinting When a stored file is retrieved and printed, this setting prohibits the selection of a "Stamp"...
Page 746: Document Output Options
Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Print For each mode, select whether or not printing of stored files is allowed.
Page 747: List Print (Administrator)
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 748: Security Settings
Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely.
Page 749: Enable/Disable Settings
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 750: Other Disabling
Copy Function Settings Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
Page 751 Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. • Group (Direct Entry) • Group (Address Book) • Individual Select All: Select all items. Clear Checked: Clear all selections. Disable Registration of Program This prohibits the use of the address book when a program is stored.
Page 752: Change Administrator Password
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 753: Product Key
Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key to configure the settings. • It may not be possible to use some settings, depending on the peripheral devices installed. •...
Page 754: Data Backup
• This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job. • For machines for which data can be imported, contact your SHARP dealer or nearest SHARP Service Department. Storage Backup...
Page 755: Storing/Calling Of System Settings
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 756: Sharp Osa Settings
"TURNING THE POWER ON AND OFF" (page 1-15) in "1. BEFORE USING THE MACHINE ". Job Priority Preference Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured. • Printing • Balanced •...
Page 757: System Settings For Fax
SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 758: Address Control
Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-17). When the [Address Book] key is touched, the following screen appears. •...
Page 759 Settings Item General items stored Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Fax Number Transmission Mode Description Select the type of address to be stored in the address book. In this case, select [Fax].
Page 760: Editing And Deleting A Memory Box
F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. • [Add New] key Use this to add a new memory box. Storing a memory box Touch the [Add New] key in the above screen to open a registration screen.
Page 761 • [ ] and [#] cannot be used in a sub-address. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your SHARP dealer or nearest SHARP Service Department.
Page 762: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Receive Setting Multiple Set Print Staple Forward Received Data • If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.
Page 763: System Settings For Fax (Administrator) List
System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) • For the procedure for using the system settings (administrator), see 7-32).
Page 764 Item Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving • Confidential Reception Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Distinctive Ring Detection Fax Send Settings Rotation Sending Setting Quick On Line Sending Printing Page Number at Receiver Date/Own Number Print Position Setting...
Page 765: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax settings can be enabled or disabled to suit the needs of your workplace.
Page 766: Distinctive Ring Detection
Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report •...
Page 767: Fax Send Settings
Fax Send Settings Settings for fax transmission can be configured. Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2"...
Page 768: Print Style Setting
Fax Receive Settings Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode. Any number from 0 to 15 can be selected.
Page 769: Fax Output Settings
Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
Page 770: Appendix
APPENDIX System Settings Menu Total Count Job Count Default Settings Clock Adjust List Print (User) All Custom Setting List Paper Tray Settings Tray Settings Address Control Address Book Fax Data Receive/Forward Fax Settings Printer Condition Settings Printer Default Settings PCL Settings Document Filing Control PostScript Settings USB-Device Check...
Page 771 Change Administrator Password Product Key Data Backup Storage Backup Storing/Calling of System Settings Restore Factory Defaults Sharp OSA Settings External Account Setting Default Display Settings Scan Complete Sound Setting The Number of File Name/Subject/Body Address Book Default Selection Keys Displayed Setting...
Page 772: Chapter 8 Troubleshooting
This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest SHARP Service Department. System settings System settings are indicated in the "Solutions"...
Page 773 SCANNING / INTERNET FAX • PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION ... . . 8-33 • PROBLEMS RELATED TO SCAN RESULTS ......8-36 •...
Page 774: Troubleshooting Problems
) back on in that order. Contact your dealer or nearest Sharp Service Department. If, having tried the above steps, your problem remains unsolved, contact the dealer from whom you purchased the machine or your nearest Sharp Service Department. TROUBLESHOOTING ) and switching off the...
Page 775: Frequently Asked Questions
FREQUENTLY ASKED QUESTIONS MAKING A COPY OF A NON-STANDARD SIZE ORIGINAL The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centering" special mode of copy mode can be selected to position the copied image in the center of the paper.
Page 776: I Can't Print From A Computer
3 Place paper in the bypass tray. The bypass tray is used here to copy onto paper that is not loaded in any of the paper trays of the machine. Type : Recycled Size : 8-1/2" x 11" I CAN'T PRINT FROM A COMPUTER... First check that the printer driver for the machine is selected when printing.
Page 777 TROUBLESHOOTING Checking port settings in the printer driver Display the printer driver's Properties dialog box and click the [Port] tab. SHARP MX-XXXX Do your port settings look like this? SHARP MX-XXXX Your port settings should look like this. Contents...
Page 778: Printing On Envelopes
PRINTING ON ENVELOPES 1 Place paper in the bypass tray. 2 Tray Settings. Tray Settings Bypass Type Envelope Size COM-10 Paper Property Fixed Paper Side Disable Duplex Disable Staple Feeding Approved Job Copy Print I-Fax 3 Select settings in the printer driver. The procedure for printing on an envelope is explained below.
Page 779: Changing The Paper Size Used Fora Print Job
CHANGING THE PAPER SIZE USED FOR A PRINT JOB Paper Empty 1 Check details on the job. Print Job Scan to Fax Job Internet Fax Job Queue Sets / Progress Status Copy 020 / 001 Copying Computer01 020 / 000 Paper Empty Copy 002 / 000...
Page 780: Adjusting The Volume Of The Ringer
ADJUSTING THE VOLUME OF THE RINGER THE MACHINE STARTS PRINTING WHEN I TRY TO FORWARD DATA... Before forwarding received fax data to a shared folder, check that destination computer is turned on. If the computer is not turned on, the machine prints the received fax data.
Page 781: Removing Misfeeds
REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. •...
Page 782: How To Remove Misfeeds
HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞...
Page 783 (1) Original misfeed When using the MX-B402SC Open the document tray and remove misfeed originals. Open the automatic document feeder and remove misfeed originals while rotating the transfer roller in the direction of the arrow. Open A section's cover and remove misfeed originals.
Page 784 (4) Paper misfeed in the transport area When the rotate knob is turned in the direction of the arrow, paper comes out for above. (5) Paper misfeed in the reversing unit Open the right side cover, open the paper conveyor cover, and remove the paper.
Page 785 TROUBLESHOOTING (10) Paper misfeed in the finisher Open the front cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Remove the misfed paper. Turn roller rotating knob in the direction of the arrow to remove the misfed paper.
Page 786: Removing Staple Jams
REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. TROUBLESHOOTING Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops.
Page 787 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 788: Installing The Software
INSTALLING THE SOFTWARE WHEN INSTALLATION WAS NOT SUCCESSFUL • The software cannot be installed........... . .8-17 •...
Page 789: Troubleshooting
Problem The machine is not Is the machine power on? detected (when connected to a network). Is your computer connected correctly to the machine? The plug and play Is the machine power on? screen does not appear (USB connection in Windows).
Page 790: The Printer Driver Cannot Be Installed (Windows 2000/Xp/Server 2003)
Problem The printer driver is Did you connect the machine to your not installed correctly computer before installing the printer by plug and play (USB driver? connection in Windows). THE PRINTER DRIVER CANNOT BE INSTALLED (Windows 2000/XP/Server 2003) If the printer driver cannot be installed on Windows 2000/XP/Server 2003, follow the steps below to check your computer settings.
Page 791: Problems Related To Copying Operation
COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-20 •...
Page 792: Problems Related To Copy Results
Problem Two-sided copying Does the paper type setting of the does not take place. selected tray specify a type of paper that cannot be used for two-sided copying? Are you using a special size or type of paper? Are you copying using settings that do not allow two-sided copying? Have functions been disabled by the administrator?
Page 793: Problems Related To Printing Operation
PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-22 •...
Page 794 Problem Printing does not take Is the IP address selected correctly? place. (Windows) Are you using a printer port created using Standard TCP/IP Port? (Windows 2000/XP/Server 2003/Vista/ Server 2008/7) Is "Connect via" set to [Ethernet] for AppleTalk? (Mac OS 9.0-9.2.2) Is your computer in an unstable state? Is the machine specified correctly in the software application that you are using...
Page 795 Problem Printing does not take Is the I/O timeout setting too short? place. Was a Notice Page printed? Have functions been disabled by the administrator? Two-sided printing Does the paper type setting of the does not take place. selected tray specify a type of paper that cannot be used for two-sided printing? Are you using a special size or type of paper?
Page 796: Problems Related To Print Results
PROBLEMS RELATED TO PRINT RESULTS Problem The image is grainy. Are the printer driver settings appropriate for the print job? The image is too light Does the image (particularly a photo) or too dark. need correction? (Windows) Text and lines are faint Was color data printed? (Windows) and difficult to see.
Page 797 Problem The image is upside Are you using a type of paper (punch down. paper, etc.) that can only be loaded in a fixed orientation? Is the correct binding position selected for two-sided printing? Many nonsense Is your computer or the machine in an characters are printed.
Page 798 FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-28 •...
Page 799: Problems Related To Transmission
PROBLEMS RELATED TO TRANSMISSION Problem Transmission does Is the telephone line connected not take place. securely? Is the correct dial mode set for your line? Is a busy signal received? Did a communication error occur? Does a message appear indicating that the memory is full? Has the correct original size been set? Point to check...
Page 800 Problem Transmission does Does the job status screen (completed not take place. jobs) or a transaction report indicate that the transmission was not successful? Did you place a long size original on the document glass when it is scanned? Are the sub-address and passcode correct? (When using F-code communication) Have functions been disabled by the...
Page 801: Problems Related To Reception
PROBLEMS RELATED TO RECEPTION Problem Printing does not take Does a message appear in the display place after reception. instructing you to add toner or paper? (Printing is not possible when this screen appears.) Does a password entry screen appear? Is forwarding (Inbound Routing function) selected in the Web page for a received fax?
Page 802: Problems Related To Telephone
PROBLEMS RELATED TO TELEPHONE Problem Dialing is not possible. Is the extension phone connected? You cannot talk to the Did you dial using the speaker? other party. PROBLEMS RELATED TO AUDIBLE SIGNALS Problem The volume is too low. Has the volume been set to a low level in the system settings (administrator)? •...
Page 803 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored. Have functions been disabled by the administrator? A one-touch individual If the key is an individual key, is the key key or group key included in a group? cannot be edited or...
Page 804: Problems Related To One-Touch Individual Keys / Group Keys
SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-33 •...
Page 805 Problem Transmission does Does the image file exceed the e-mail not take place. attachment limit set in the system settings (administrator)? Did the image file exceed the file attachment size limit of your mail server? (When Scan to E-mail is used.) Has the folder on the destination computer been set as a shared folder so that files can be sent to it?
Page 806 Problem The received image Does the viewer program used by the file cannot be opened. recipient support the format of the received image data? Does a message appear prompting you to enter your password? Transmission takes a Is the resolution setting appropriate at long time.
Page 807: Problems Related To Scan Results
PROBLEMS RELATED TO SCAN RESULTS Problem The scanned image is Is the original scan size setting smaller clipped. than the actual original size? The quality of the Is the original printed matter such as a scanned image is book or magazine? poor.
Page 808 Problem The scanned image is Are Internet fax or fax destinations black and white. included? JPEG was selected for Is the color mode set to [Mono2]? the file type but the file was created as a TIFF file. The image is too light Is the threshold value suitable? or too dark.
Page 809 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored. Have functions been disabled by the administrator? A one-touch individual If the key is an individual key, is the key included in a group? key or group key cannot be edited or...
Page 810: Problems Related To Filing
DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-39 •...
Page 811: Problems Related To File Management
Problem A filed data can not be Have functions been disabled by the printed. administrator? A job cannot be stored Do custom folders appear in "Folder in a custom folder. Information"? (When printing) Does the custom folder have a password? PROBLEMS RELATED TO FILE MANAGEMENT Problem A stored file has...
Page 812: A File Name Cannot Be Stored Or Changed
Problem A file name cannot be Does the name include characters that stored or changed. cannot be used in a file or folder name? A custom folder name cannot be stored or changed. A file name is cut off. Was the file name stored in the advanced transmission settings during a scan or Internet fax transmission? Point to check...
Page 813: General Problems
GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-43 •...
Page 814: Problems Related To Machine Operation
PROBLEMS RELATED TO MACHINE OPERATION Problem Specified machine Have functions been disabled by the functions cannot be administrator? used. The operation panel Is the main power indicator lit? cannot be used. Did you just power on the machine? Is the [POWER SAVE] key ( blinking? Is a cover open or a device separated from the machine?
Page 815: Printing Is Not Possible Or Stops During A Job
In this event, stop using the machine, unplug the power plug, and contact your dealer or nearest SHARP Service Department. (When contacting your dealer or nearest SHARP Service Department, inform them of the displayed error code.) Add paper as instructed by the message in the touch panel.
Page 816: Problems Related To Paper Feeding And Output
Make sure that the stack of paper in the tray is not higher than the indicator line. Fan the paper well before loading it. Use SHARP-recommended paper. Using paper that is not supported may result in misfeeds, creases, or smudges.
Page 817: Problems Related To Quality / Print Results
Problem The paper misfeeds. Has the correct paper size been set? Did you add paper to the bypass tray? Paper does not feed Is the paper loaded correctly in the from the paper tray. paper tray? In the Paper Tray Settings of the system settings, are restrictions placed on the trays that can be used in each mode (copy, print, fax, Internet fax, and...
Page 818: Smudges Appear On Printed Output
Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. For details, contact your dealer or nearest SHARP Service Department. Take care that the image does not overlap the punch holes.
Page 819: Part Of The Image Is Cut Off
Problem Part of the image is Has the correct paper size been set? cut off. Was the original placed in the correct position? Printing takes place Is the paper loaded with the print side on the wrong side of facing in the correct direction? the paper.
Page 820: The Finisher Does Not Operate
Problem The finisher does not Does a message appear indicating that operate. you need to remove paper from the stapler compiler? Does the following message appear in the touch panel? "Call for service. Code:xx-xx. Finisher trouble." *Letters and numbers appear in xx-xx. Stapling does not take Does a message appear instructing you place.
Page 821: Other Problems
Auto Clear or disable Auto Clear in "Auto Clear Setting". ➞ System Settings (Administrator) > "Operation Settings" > "Other Settings" > "Auto Clear Setting" Contact your dealer or nearest SHARP Service Department. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE"...
Page 822 Operation Guide MODEL: MX-B402 MX-B402SC SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MXB402-US-Z3...

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Mx-b402sc

Sharp MX-B402 Operation Manual

Chapter 1 Before Using the Machine

Chapter 2 Copier

Chapter 3 Printer

Chapter 4 Facsimile

Quick Links

OPERATION GUIDE

Chapters

Troubleshooting

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Summary of Contents for Sharp MX-B402