Sharp AR-M256 Operation Manual
Operation manual for network scanner
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Also See for AR-M256:
- Service manual (159 pages) ,
- Operation manual (100 pages) ,
- Key operator's manual (24 pages)
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Summary of Contents for Sharp AR-M256
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Page 1: Table Of Contents
MODEL AR-M256 AR-M316 AR-M257 AR-M317 AR-M258 AR-M318 DIGITAL MULTIFUNCTIONAL SYSTEM OPERATION MANUAL (for network scanner) Page INTRODUCTION BEFORE USING THE NETWORK SCANNER FUNCTION HOW TO USE THE NETWORK SCANNER FUNCTION TROUBLESHOOTING METADATA DELIVERY SPECIFICATIONS... - Page 2 Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
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Page 3: Introduction
INTRODUCTION The network scanner expansion Kit enables the machine to be used as a network scanner. • To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the "PRODUCT KEY" program to enter the product key. If you do not know your product key, please ask your dealer. - Page 4 CONTENTS INTRODUCTION ..........1 BEFORE USING THE NETWORK SCANNER FUNCTION TROUBLESHOOTING ABOUT THE NETWORK SCANNER FUNCTION..3 TROUBLESHOOTING........32 ● DISPLAY MESSAGES........33 SETTINGS AND PROGRAMMING REQUIRED ● IF YOUR E-MAIL IS RETURNED ....34 FOR THE NETWORK SCANNER FEATURE..4 ●...
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Page 5: Before Using The Network Scanner Function
Chapter 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network scanner function is added to the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations: 1. -
Page 6: Settings And Programming Required For The Network Scanner Feature
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. -
Page 7: About The Web Page
BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE WEB PAGE When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. -
Page 8: Basic Settings For Network Scanning
BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. Click "Network Scanning"... -
Page 9: Smtp Server And Dns Server Settings
BEFORE USING THE NETWORK SCANNER FUNCTION SMTP SERVER AND DNS SERVER SETTINGS SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured. Configuring SMTP server settings Click "Services"... -
Page 10: Configuring Ldap Server Settings (When Using An Ldap Server)
BEFORE USING THE NETWORK SCANNER FUNCTION CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER) If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. In addition, user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server. -
Page 11: Programming Custom Index Names
BEFORE USING THE NETWORK SCANNER FUNCTION PROGRAMMING CUSTOM INDEX NAMES Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.19). Each stored destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note that these are called "group indexes"... -
Page 12: Setting Up Destination Information
BEFORE USING THE NETWORK SCANNER FUNCTION SETTING UP DESTINATION INFORMATION To store the name and address of a destination in a one-touch key, click "Destination" in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (p.14) A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations. -
Page 13: Storing Destinations For Scan To Ftp
BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to FTP Click "Destination" in the menu frame. If you select the "Enable Hyperlink to FTP Note server to be e-mailed" checkbox and select a previously stored recipient (p.10) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the scanned image... - Page 14 Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page.
- Page 15 BEFORE USING THE NETWORK SCANNER FUNCTION Storing Groups (Scan to E-mail) If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation. Up to 100 destinations can be stored in one group. Note Click "Destination"...
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Page 16: Editing And Deleting Programmed Transmission Destinations
BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click "Destination" in the menu frame of the Web page. Click "Destination" in the menu frame of the Web page. In the Destinations List, click the checkbox of the destination that you want to edit or delete. -
Page 17: Storing The Sender Information (Scan To E-Mail)
BEFORE USING THE NETWORK SCANNER FUNCTION STORING THE SENDER INFORMATION (Scan to E-mail) Use this procedure to store the sender information (sender name and e-mail address) that appears when you send an image by Scan to E-mail. Up to 200 senders can be stored (only one sender can be selected for a transmission). The sender name appears in the recipient's e-mail program. -
Page 18: Protecting Information Programmed In The Web Page ("Passwords")
Protection of this Web Site" checkbox. Enter the current password in "Admin Password". When establishing a password for the first time, enter "Sharp" in "Admin Password". Be sure to enter "S" in upper case and Caution "harp" in lower case (passwords are case sensitive). -
Page 19: Restricting Use Of The Network Scanner Function (User Authentication)
BEFORE USING THE NETWORK SCANNER FUNCTION RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER AUTHENTICATION) Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server. Settings required for user authentication To implement user authentication, the following settings are required: •... -
Page 20: Initial Screen Of Scanner Mode
INITIAL SCREEN OF SCANNER MODE The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel. If user authentication is enabled, the initial screen will appear after authentication. -
Page 21: Address Book Screen
BEFORE USING THE NETWORK SCANNER FUNCTION Address book screen Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below at right. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name"... -
Page 22: How To Use The Network Scanner Function
Chapter 2 HOW TO USE THE NETWORK SCANNER FUNCTION SENDING AN IMAGE BASIC TRANSMISSION METHOD Make sure the machine is in scanner Adjust the quality setting. (p.27) mode. The factory default When the [SCAN] key AUTO settings are: COPY light is on, the machine is QUALITY •... -
Page 23: Using The Rspf
HOW TO USE THE NETWORK SCANNER FUNCTION Using the RSPF Touch the one-touch key of the desired destination. Press the [START] key ( The key you touched is READY TO SEND. highlighted. If you touch Scanning begins. When TEST1 TEST2 the wrong key, touch the scanning is finished, key again to cancel the... -
Page 24: Transmission Methods For Scan To E-Mail
When the [ADDRESS ADDRESS E-MAIL ADDRESS CANCEL REVIEW] key is touched, BOOK ppd1@sharp.co.jp only the entered ADDRESS REVIEW destinations are displayed. To delete a destination, ADDRESS ENTRY touch the key of the SEND SETTINGS... - Page 25 HOW TO USE THE NETWORK SCANNER FUNCTION Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. Perform steps 1 through 6 of "BASIC Touch the [OK] key.
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Page 26: Scanning And Transmitting Atwo-Sided Original (When An Rspf Is Installed)
HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed) Follow these steps to automatically scan a two-sided original. Make sure the machine is in scanner Touch the [OK] key. mode and then load the document in the RSPF. -
Page 27: Scanning A Large Number Of Originals (When An Rspf Is Installed)
HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed) If you have a large number of originals, the originals can be scanned in batches using the RSPF. Make sure the machine is in scanner Perform steps 4 through 9 of "BASIC mode and then load the document in TRANSMISSION METHOD". -
Page 28: Scanning Settings (Original Size, Quality, Resolution, File Format, And Send Setting)
SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING) When sending an image, you can change the original scan size, quality, resolution, file format, and file name. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually. -
Page 29: Selecting The Quality
HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE QUALITY You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow the steps below. The factory default settings are "TEXT/PHOTO" for the image quality, and "AUTO" for the density. Touch the [QUALITY] key. -
Page 30: Selecting The Resolution
HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE RESOLUTION The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps below. The factory default setting for the resolution is "300 dpi". Change the resolution Touch the [RESOLUTION] key. -
Page 31: Selecting The File Format
HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE FILE FORMAT You can select the format of the image file that will be created (file type, compression mode, and pages per file). The factory default settings are "TIFF" for the file type, "MMR (G4)" for the compression mode, and "ALL" for the pages per file. -
Page 32: Changing The Send Settings
HOW TO USE THE NETWORK SCANNER FUNCTION CHANGING THE SEND SETTINGS The file name of the scanned image can be changed. When performing Scan to E-mail, the subject and sender can also be changed. If the send settings are not changed, these items are entered automatically using the information stored in the Web page. Touch the [SEND SETTINGS] key. -
Page 33: Canceling An E-Mail/Ftp Transmission
CANCELING AN E-MAIL/FTP TRANSMISSION You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen. You can cancel a transmission after scanning is finished by pressing the [CLEAR] key ( ) or the [CLEAR ALL] Note key ( ) while "SENDING. -
Page 34: Troubleshooting
Chapter 3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorized SHARP dealer. Problem Cause and solution Page The original is loaded upside down. If you are using the document glass, the original must be placed The image cannot be scanned. -
Page 35: Display Messages
TROUBLESHOOTING Problem Cause and solution Page An incorrect destination was selected. Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server information). Select the correct destination and make sure the correct The recipient does not receive information is stored for the destination. -
Page 36: If Your E-Mail Is Returned
TROUBLESHOOTING Message Solution Page YOUR FILENAME IS WRONG. The characters ¥/;:*?"<> cannot be used in a file name. Select a — name that does not use those characters. NO MATCHING ADDRESS There are no addresses in the LDAP server that match your search FOUND. -
Page 37: Important Points When Using Scan To E-Mail
TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. -
Page 38: Checking The Ip Address
CHECKING THE IP ADDRESS To check the IP address of the machine, print out the settings list from the operation panel of the machine. Press the [CUSTOM SETTINGS] key. The custom settings LINE screen will appear. DATA CUSTOM SETTINGS B STATUS Touch the [LIST PRINT] key. -
Page 39: Metadata Delivery
Chapter 4 METADATA DELIVERY METADATA DELIVERY (DATA ENTRY) When the application integration module is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file. -
Page 40: Preparations For Metadata Transmission
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Metadata Settings] in the Web page menu frame. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning. -
Page 41: Transmitting Metadata
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Touch the [DATA ENTRY] key. Touch the key of the value that you wish to enter. CANCEL ADDRESS DIRECT ENTRY ADDRES Value2 DATA ENTRY SEND S Value4... - Page 42 METADATA DELIVERY Touch the [OK] key. ATA SET CANCEL Select image settings and any other settings, and perform the scan send procedure. READY TO SEND AUTO ADDRESS QUALITY BOOK 200dpi RESOLUTION ADDRESS REVIEW PDF-NONE ADDRESS ENTRY FILE FORMAT DATA ENTRY SEND SETTINGS ORIGINAL •...
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Page 43: Metadata Fields
METADATA DELIVERY METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. ● Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. ●... -
Page 44: Specifications
Chapter 5 SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to the operation manual for copier. Maximum original size 11" x 17" or A3 Optical resolution 400dpi Output resolution 200, 300, 600dpi... - Page 48 This manual has been printed using a vegetable-based soy oil ink PRINTED IN CHINA to help protect the environment. 2007C Printed on 100% post-consumer recycled paper TINSE1681QSZ1...