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Panasonic KX-FT502ML Operating Instructions Manual
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Panasonic KX-FT502ML Operating Instructions Manual

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Thank you for purchasing a Panasonic fax
machine.
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. You
must subscribe to the appropriate service
of your service provider/telephone
company.

Operating Instructions

KX-FT502ML
Model No.
KX-FT503ML
KX-FT503
Personal Facsimile

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Summary of Contents for Panasonic KX-FT502ML

  • Page 1: Operating Instructions

    Operating Instructions Personal Facsimile KX-FT502ML Model No. KX-FT503ML KX-FT503 Thank you for purchasing a Panasonic fax machine. Please read these operating instructions before using the unit and save for future reference. This unit is compatible with Caller ID. You must subscribe to the appropriate service of your service provider/telephone company.

  • Page 2: Table Of Contents

    Table of Contents 1. Installation and Quick Start 1. Table of Contents Receiving a fax manually – Auto answer OFF ..............19 Accessories Receiving a fax automatically – Auto answer Included accessories........3 ON..............20 Connections and Set up Receive polling..........20 Connections ..........3 5.10 Junk fax prohibitor (preventing fax reception Recording paper..........

  • Page 3: Installation And Quick Start

    1. Installation and Quick Start 1.1 Included accessories 1.2 Connections 1 Installation and Quick Start Accessories Connections and Set up Important: 1 Telephone line cord 2 Handset L The unit will not function when there is a power failure. To make calls in emergency situations, you should connect a telephone that can function during a power failure to the telephone line.

  • Page 4: Recording Paper

    1. Installation and Quick Start 1.3 Recording paper L Make sure that there is no slack in the paper roll. Close the top cover securely by pushing down on Open the top cover by pressing the top cover release both sides. button (1).

  • Page 5: Fax Sending / Copying

    1. Installation and Quick Start 1.4 Fax sending / Copying 1.5 Fax receiving Quick Start Open the document feeder tray. Lift the handset to answer the call. To receive a fax document, press {Fax/Start}. Adjust the document guides (1), and insert the document FACE DOWN.

  • Page 6: Important Information

    2. Important Information 2 Important Information Important safety instructions Do not place objects on the power cord. 2.1 For your safety Install the unit where no one can step or trip on the cord. To prevent severe injury and loss of life/property, read this section carefully before using the unit to ensure proper and safe operation of your unit.

  • Page 7: Important Safety Instructions

    L If the unit exhibits a distinct change in performance. SAVE THESE INSTRUCTIONS Environment: L Panasonic’s strategic direction incorporates concern for the environment into all aspects of the product life cycle, from product development to energy saving Installation and relocation designs;...
  • Page 8 2. Important Information Connection L If any other device is connected to the same telephone line, this unit may disturb the network condition of the device. L If you use the unit with a computer and your internet provider instructs you to install a filter (1), please connect it as follows.

  • Page 9: Preparation

    3. Preparation 3 Preparation Location of Controls L To start sending or receiving a fax. 3.1 Location of Controls L To store a setting during programming. N {Copy} L To copy a document (page 22). Finding the Controls 3.2 Overview A {Menu} L To initiate or exit programming.

  • Page 10: Dialling Mode

    3. Preparation Initial Programming To correct a mistake 3.4 Dialling mode Press {<} or {>} to move the cursor to the incorrect If you cannot dial (page 16), change this setting number, and make the correction. depending on your telephone line service. For tone dial service, select “TONE”...

  • Page 11: Your Fax Number

    3. Preparation Keypad Characters To correct a mistake Press {<} or {>} to move the cursor to the incorrect number, and make the correction. L To erase all numbers, press and hold {Stop}. Space To change uppercase or lowercase letter. To enter a hyphen.

  • Page 12: Telephone

    4. Telephone 4 Telephone Making and Answering Calls 4.1.3 Editing a stored item 4.1 Phonebook Rotate {Easy Dial} to display the desired item. The phonebook allows you to make calls without having to dial manually. You can store 110 names and Press {Menu}.

  • Page 13: Viewing And Calling Back Using Caller Information

    4. Telephone – FAX ring setting (feature #06 on page 23) Rotate {Easy Dial} to the right to search from the – TEL/FAX ring setting (feature #78 on page 26) recently received caller information. L If you rotate {Easy Dial} to the left, the display order will be reversed.

  • Page 14: Erasing Caller Information

    Enter a 2-4 digit PIN using the dial keys 0-9. 3. Press {Set}. L Please note your PIN. If you forget your PIN, L To cancel erasing, press {Stop} 3 times. consult your nearest Panasonic service 4. Press {Set}. centre. 5. Press {Stop}.
  • Page 15 4. Telephone To make an emergency call 1. Press {Monitor} or lift the handset while the unit displays “DIAL LOCK”. 2. Rotate {Easy Dial} to display the desired emergency telephone number. L To stop the search, press {Stop} or replace the handset.

  • Page 16: Fax

    5. Fax 5 Fax Sending Faxes To predial a fax number 5.1 Sending a fax manually You can dial the fax number first before inserting the document. This is convenient if you need to refer to the Open the document feeder tray, then adjust the width document for the other party’s fax number.

  • Page 17: Sending A Fax Using The Phonebook

    5. Fax – Electrostatically charged paper 5.4.1 Programming items into the – Badly curled, creased or torn paper broadcast memory – Paper with a coated surface – Paper with a faint image Press {Menu} repeatedly to display “BROADCAST – Paper with printing on the opposite side that can SET”.

  • Page 18: Talking To The Other Party After Fax Transmission Or Reception

    5. Fax L If a party is busy or does not answer, it will be skipped L If you initiate voice contact while sending a fax and and redialled later 2 or more times. the other party answers, your unit will ring after all of the documents have been sent.

  • Page 19: Receiving A Fax Manually - Auto Answer Off

    5. Fax – document reception is required, 5.6.3 Use as a telephone and/or fax – a fax calling tone (slow beep) is heard, or (TEL/FAX mode) – no sound is heard, press {*}{#}{9} (default fax activation code) Your situation firmly. You want to answer phone calls yourself and receive L The fax machine will start fax reception.

  • Page 20: Receiving A Fax Automatically - Auto Answer On

    5. Fax L To answer using another telephone connected to How faxes are received the [EXT] jack of this unit, lift the handset, then When receiving calls, the unit will automatically answer press {Stop} on the unit to talk to the other party. all calls and only receive fax documents.
  • Page 21 5. Fax Press {Menu} repeatedly to display “JUNK FAX PROH.”. Press {Set}. Rotate {Easy Dial} to display “JUNK LIST SET”. Press {Set}. Rotate {Easy Dial} to display the item you wish to prevent the fax reception from. Press {Set}. Press {Stop} to exit. To display the junk fax prohibitor list 1.

  • Page 22: Copy

    6. Copy 6 Copy Copying 6.1 Making a copy Open the document feeder tray, then adjust the width of the document guides to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

  • Page 23: Programmable Features

    7. Programmable Features 7 Programmable Features Features Summary 7.1 Programming Press {Menu}. Press {#} and the 2-digit code (page 23 to page 27). Rotate {Easy Dial} to display the desired setting. L This step may be slightly different depending on the feature. Press {Set}.
  • Page 24 7. Programmable Features Feature/Code Selection Sending documents If you cannot send a fax overseas even if the number is correct and the line overseas is connected, activate this feature before sending the fax. This feature improves the reliability by reducing the transmission speed. {#}{2}{3} {0} “OFF”: Deactivates this feature.
  • Page 25 7. Programmable Features Feature/Code Selection Receiving oversized To slightly reduce the received fax image when printing, so that the documents received document will be approximately the same length as the original document. {#}{3}{6} {0} “OFF”: Deactivates this feature. {1} “ON” (default): The received fax image will be printed slightly smaller than the original image.
  • Page 26 7. Programmable Features Feature/Code Selection Setting the scan contrast To send or copy a document with faint or dark writing, set this feature before starting transmission or copying. {#}{5}{8} {1} “NORMAL” (default): Used for normal writing. {2} “LIGHT”: Used for dark writing. {3} “DARKER”: Used for faint writing.
  • Page 27 7. Programmable Features Feature/Code Selection Resetting advanced {0} “NO” (default) features to their default {1} “YES” settings To reset the advanced features: {#}{8}{0} 1. Press {Menu}. 2. Press {#}, then {8}{0}. 3. Rotate {Easy Dial} to select “YES”. 4. Press {Set}. 5.

  • Page 28: Help

    8. Help 8 Help Reports and Displays 8.1 Report messages To indicate the unit’s fax transmission/reception status, one of the following messages will be printed on the sending and journal reports (page 16). Message Code Cause & Solution COMMUNICATION ERROR 40-42 L A transmission or reception error occurred.
  • Page 29 8. Help Display Cause & Solution “COVER OPEN” L The cover is open. Close it and press {Fax/Start} to clear the message. “CHECK PAPER” L The unit has run out of recording paper. Install recording paper (page 4) and press {Fax/Start} to clear the message. “FAX IN MEMORY”...

  • Page 30: When A Function Does Not Work, Check Here

    8. Help Troubleshooting 8.3 When a function does not work, check here If you still have difficulties after following the instructions in this section, reset the unit. To reset the unit, disconnect the power cord, then reconnect it. 8.3.1 Initial settings Problem Cause &...
  • Page 31 8. Help 8.3.3 Fax – sending Problem Cause & Solution I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 3). L The other party’s fax machine is busy or has run out of recording paper. Try again.
  • Page 32 8. Help Problem Cause & Solution The other party complains L The receiving mode is set to TEL mode. that they cannot send a Receive the document manually (page 19) or change the receiving mode to document. TEL/FAX mode (page 19) or FAX ONLY mode (page 20). L The memory is full of received documents due to a lack of recording paper or a recording paper jam.

  • Page 33: Recording Paper Jams

    8. Help Jams Install the recording paper and close the top cover 8.4 Recording paper jams securely by pushing down on both sides (see page 4 for details). Open the top cover by pressing the top cover release button (1). Note: L Make sure the paper stacker is inserted (page 3) For KX-FT502:...

  • Page 34: Document Feeder / Scanner Glass Cleaning

    8. Help Note: Caution: L Do not pull out the jammed paper forcibly before L Do not use paper products, such as paper opening top cover. towels or tissues. Cleaning 8.6 Document feeder / scanner glass cleaning Clean the document feeder when: Connect the power cord and the telephone line cord.
  • Page 35 8. Help Clean the thermal head (1) with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly. Caution: L To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

  • Page 36: General Information

    9. General Information 9 General Information Printed Reports Useful information 9.1 Reference lists and reports 9.2 Useful information You can print out the following lists and reports for your reference. 9.2.1 User record (for your future Setup list: reference) provides you with the current settings of the programming features (page 23 to page 27).

  • Page 37: Specifications

    9. General Information Specifications *1 Transmission speed depends upon the contents of 9.3 Specifications the pages, resolution, telephone line conditions and capability of the other party’s machine. ■ Applicable lines: *2 Transmission speed is based upon the ITU-T No. 1 Public Switched Telephone Network Test Chart with original mode.

  • Page 38: Index

    10. Index 10. Index Document: 33 10.1 Index Recording paper: 33 Journal report: 16, 23 # #01 Date and time: 10 Junk fax prohibitor: 20 #02 Your logo: 10 L Logo: 10 #03 Your fax number: 11 M Manual answer setting: 26 #04 Sending report: 16, 23 Memory reception alert: 25 #06 FAX ring setting: 23...
  • Page 39 Notes...
  • Page 40 • This material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic System Networks Co., Ltd. © Panasonic System Networks Co., Ltd. 2010...

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