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Panasonic KX-FT988FX Operating Instructions Manual
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Panasonic KX-FT988FX Operating Instructions Manual

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Thank you for purchasing a Panasonic fax
machine.
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. You
must subscribe to the appropriate service
of your service provider/telephone
company.

Operating Instructions

KX-FT982FX
Model No.
with Digital Answering System
KX-FT988FX
Model No.
KX-FT988
To use in Czech and Slovakia, change the
location setting (feature #74 on page 35).
Personal Facsimile
Facsimile

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Summary of Contents for Panasonic KX-FT988FX

  • Page 1: Operating Instructions

    Facsimile with Digital Answering System KX-FT988FX Model No. KX-FT988 Thank you for purchasing a Panasonic fax To use in Czech and Slovakia, change the machine. location setting (feature #74 on page 35). Please read these operating instructions before using the unit and save for future reference.

  • Page 2: Table Of Contents

    Table of Contents 1. Installation and Quick Start 5. Fax 1. Table of Contents Accessories Sending Faxes Included accessories........4 Sending a fax manually ........20 Accessory information ........4 Documents you can send......20 Sending a fax using the phonebook / Connections and Set up one-touch dial..........21 Connections ..........
  • Page 3 Table of Contents 10.Maintenance Jams 10.1 Recording paper jams ......... 44 10.2 Document jams – sending......44 Cleaning 10.3 Document feeder / scanner glass cleaning ............45 10.4 Thermal head cleaning........ 45 11.General Information Printed Reports 11.1 Reference lists and reports ......46 Specifications 11.2 Specifications ..........

  • Page 4: Installation And Quick Start

    1. Installation and Quick Start 1.1 Included accessories 1.3 Connections 1 Installation and Quick Start Accessories Connections and Set up 1 Telephone line cord 2 Handset Important: L The unit will not function when there is a power failure. To make calls in emergency situations, you should connect a telephone that can function during a power failure to the telephone line.

  • Page 5: Recording Paper

    1. Installation and Quick Start 1.4 Recording paper Close the top cover securely by pushing down on both sides. Open the top cover by pressing the top cover release button (1). For KX-FT982: Install the recording paper. Press {FAX/START}, then tear off the excess paper by pulling it towards you.

  • Page 6: Fax Sending / Copying

    1. Installation and Quick Start 1.5 Fax sending / Copying L For further details, see page 24. Quick Start L You can select how you want the unit to receive Open the document feeder tray. calls according to your needs (page 23). 1.7 Answering machine (KX-FT988 only) 1.7.1 Recording your own greeting...

  • Page 7: Important Information

    2. Important Information 15. Do not use this unit to report a gas leak, when in the 2 Important Information Important safety instructions 2.1 Important safety instructions vicinity of the leak. When using this unit, basic safety precautions should SAVE THESE INSTRUCTIONS always be followed to reduce the risk of fire, electric CAUTION: shock, or personal injury.

  • Page 8: Information On Disposal For Users Of Waste Electrical & Electronic Equipment (Private Households)

    2. Important Information 2.2 Information on Disposal for 2.3 For best performance Users of Waste Electrical & Environment L Keep the unit away from electrical noise generating Electronic Equipment (private devices, such as fluorescent lamps and motors. households) L The unit should be kept free from dust, high temperature and vibration.

  • Page 9: Preparation

    3. Preparation 3 Preparation 3.1 Location of Controls KX-FT982 CALLER I CALLER ID 10 10 REDIAL/ REDIAL/ STOP PAUSE PAUSE VOLUME OLUME COPY COPY HANDSET HANDSET MUTE PHONEBOOK PHONEBOOK MONI MONITOR OR TONE BROADCAST ADCAST MENU MENU KX-FT988 CALLER I CALLER ID 10 10 REDIAL/...

  • Page 10: Overview

    3. Preparation {CALLER ID} L To adjust volume (page 11). L To use Caller ID features (page 16, 18). L To open a phonebook. {STOP} {SET} L To stop an operation or programming session. L To store a setting during programming. L To erase a character/number (page 12).

  • Page 11: Adjusting Volume

    3. Preparation Press {MENU}. Volume 3.3 Adjusting volume SYSTEM SETUP PRESS [( )] Press {<} or {>} repeatedly to display the following. DIAL MODE =TONE [±] Press {A} or {B} repeatedly to display the desired setting. Press {SET}. L The next feature will be displayed. {SET} {A}{B} Press {MENU}.

  • Page 12: Your Logo

    3. Preparation Enter the current hour/minute by selecting 2 digits for each. Press {*} repeatedly to select “AM”, “PM”, or 3.6 Your logo 24-hour time entry. Your logo will be printed on the top of each page sent L When neither “AM” nor “PM” is displayed, 24-hour from your unit.

  • Page 13: Your Fax Number

    3. Preparation 3.7 Your fax number Your fax number will be printed on the top of each page sent from your unit. {STOP} {SET} {<}{>} {MENU} Press {MENU}. SYSTEM SETUP PRESS [( )] Press {<} or {>} repeatedly to display the following. YOUR FAX NO.

  • Page 14: Telephone

    4. Telephone Press {A} or {B} repeatedly to display the desired 4 Telephone Making and Answering Calls item. 4.1 Phonebook Lift the handset or press {MONITOR} (KX-FT982)/ The phonebook allows you to make calls without having {DIGITAL SP-PHONE} (KX-FT988). to dial manually. You can store 100 names and L The unit will start dialling automatically.

  • Page 15: One-Touch Dial Feature

    4. Telephone 4.2.2 Making phone calls using the one- 4.2 One-touch dial feature touch dial For rapid access to frequently dialled numbers, the unit Before using this feature, store the desired names and provides the one-touch dial feature (10 items). telephone numbers for the one-touch dial feature (page L You can also send faxes using the one-touch dial 15).

  • Page 16: Caller Id

    4. Telephone Recording Caller ID To confirm caller information by printing the Caller 4.3 Caller ID service ID list j To print manually, see page 46. This unit is compatible with Caller ID service offered j To print automatically after every 30 new calls, by your local telephone company.

  • Page 17: Editing A Caller's Telephone Number Before Calling Back

    4. Telephone L To send a fax, insert the document FACE DOWN 4.4.1 Symbols and operations for caller and press {FAX/START}. information Note: L The edited telephone number will not be saved as What “,” means caller information. To store it into the phonebook, see page 18.

  • Page 18: Erasing Caller Information

    4. Telephone 4.6 Erasing caller information 4.7 Storing caller information into the phonebook / one-touch dial {ERASE} (KX-FT988) {CALLER ID} Important: L This feature is not available if the caller information does not include a telephone number. 4.7.1 Into the phonebook {CALLER ID} {STOP} {A}{B}{<}...
  • Page 19 4. Telephone 4.7.2 Into the one-touch dial {CALLER ID} {LOWER} Station keys {SET} {A}{B} {MENU} Press {CALLER ID}. Press {A} or {B} repeatedly to display the desired item. Press {MENU}. Select a station key. For stations 1–5: Press the desired station key. For stations 6–10: Press {LOWER}, then press the desired station key.

  • Page 20: Fax

    5. Fax L Using the “FINE”, “SUPER FINE” and “PHOTO” 5 Fax Sending Faxes 5.1 Sending a fax manually settings will increase transmission time. L If the resolution setting is changed during feeding, it will be effective from the next page. To redial the last number {STOP} 1.

  • Page 21: Sending A Fax Using The Phonebook / One-Touch Dial

    5. Fax Maximum document size 5.3 Sending a fax using the phonebook / one-touch dial Before using this feature, store the desired names and telephone numbers into the phonebook (page 14) or one-touch dial (page 15). 216 mm {STOP} Effective scanning area L Shaded area will be scanned.

  • Page 22: Broadcast Transmission

    5. Fax Press {A} or {B} repeatedly to display 5.4 Broadcast transmission “<BROADCAST>”. Press {MENU}. By storing phonebook items (page 14) or one-touch dial (page 15) into the broadcast memory, you can send the Press {*}. same document to multiple parties (up to 20). Your Press {A} or {B} repeatedly to display the desired programmed items will remain in the broadcast memory, item you want to add.

  • Page 23: Selecting The Way To Use Your Fax Machine

    5. Fax Setup To send the same document to a one-time group of Set the fax machine to TAM/FAX mode (page 25) by parties pressing {AUTO ANSWER} repeatedly. You can also select a one-time group of parties to send L The {AUTO ANSWER} indicator turns ON. the same document to.

  • Page 24: Receiving A Fax Manually - Auto Answer Off

    5. Fax Setup L The {AUTO ANSWER} indicator turns OFF. Set the fax machine to TEL mode (page 24) by pressing {AUTO ANSWER} repeatedly. L The {AUTO ANSWER} indicator turns OFF. Note: L Make sure feature #73 is set to “TEL” beforehand (page 35).

  • Page 25: Receiving A Fax Automatically - Auto Answer On

    5. Fax Note: while the fax machine is ringing. The auto disconnection code can be changed in feature L To receive fax documents using the extension #49 on page 35. telephone, make sure remote fax activation is turned ON beforehand (feature #41 on page 34). The default If you do not answer the call, the unit will activate setting is ON.

  • Page 26: Receive Polling

    5. Fax How phone calls and faxes are received How faxes are received When receiving calls, the unit works as an answering When receiving calls, the unit will automatically answer machine and/or fax. all calls and only receive fax documents. L If the call is a phone call, the unit will record the Note: caller’s message automatically.

  • Page 27: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    5. Fax To erase an item from the junk fax prohibitor list 5.9 Junk fax prohibitor 1. Press {MENU} repeatedly to display “JUNK FAX (preventing fax reception from PROH.”. undesired callers) 2. Press {>} repeatedly to display “JUNK LIST DISP.”. If you subscribe to Caller ID service (page 16), this 3.

  • Page 28: Copy

    6. Copy 6 Copy Copying 6.1 Making a copy {STOP} {COPY} {A}{B} Open the document feeder tray (1), then adjust the width of the document guides (2) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

  • Page 29: Answering Machine

    7. Answering Machine (KX-FT988 only) 7 Answering Machine (KX-FT988 only) Greeting (KX-FT988 only) 7.1.1 Erasing your recorded greeting 7.1 Recording your greeting message message Set feature #77 to “TAM/FAX” beforehand You can record your own greeting message for TAM/FAX (page 35). mode, for a maximum of 16 (default) or 60 seconds in Press {ERASE} 2 times.

  • Page 30: Erasing Recorded Messages

    7. Answering Machine (KX-FT988 only) Example: 7.3.1 Erasing recorded messages To erase a specific message Press {ERASE} while listening to the message you want to erase. To erase all messages Press {ERASE} while the unit is idle. Press {SET}. L To cancel erasing, press {STOP}. Press {SET}.

  • Page 31: Remote Operation

    7. Answering Machine (KX-FT988 only) Remote Operation Remote command 7.4 Operating from a remote Repeats a message (during playback) location Skips a message (during playback) Important: Plays new messages L Program the remote operation ID beforehand (feature #11 on page 33). Plays all messages L Set the unit to TAM/FAX mode before going out Room monitor...

  • Page 32: Programmable Features

    8. Programmable Features 8 Programmable Features Features Summary To program by entering the program code number 8.1 Programming directly You can select a feature by directly entering its program code (# and a 2-digit number) instead of using {<} or {>}.

  • Page 33: Advanced Features

    8. Programmable Features You can select “1”, “2” (default), “3”, “4”, “5”, “6”, To set the ringer tone from one of 3 patterns for outside calls. You can select “TONE 1” (default), “TONE 2” or “7”, “8” or “9”. “TONE 3”. Note: L Set feature #77 to “FAX ONLY”...
  • Page 34 8. Programmable Features 8. Press {SET}. 4. Press {SET}. 9. Enter the transmission start time. 5. Enter your code (2 to 4 digits) using the dial keys L If you select 12-hour time entry when you set the {0}–{9}, {*} and {#}. date and time (page 11), press {*} repeatedly to L The default code is “;#9”.
  • Page 35 8. Programmable Features Code #49: Setting the auto disconnection Code #72: Setting recall/flash time AUTO DISCONNECT SET FLASH TIME [±] =600ms [±] To answer a call with an extension telephone in TEL/FAX The recall/flash time depends on your telephone mode (page 25), activate this feature and program the exchange or host PBX.

  • Page 36: Direct Commands For Programming Features

    8. Programmable Features “FAX ONLY”: FAX only mode (page 26) {#}{0}{3} Your fax number Code #78: Changing the TEL/FAX delayed ring L Enter your fax number using the dial keypad. See setting page 13 for details. TEL/FAX RING {#}{0}{4} Sending report RINGS=2 [±] j {0}: “OFF”...
  • Page 37 8. Programmable Features {#}{2}{5} Delayed transmission {#}{6}{7} Incoming message monitor (KX-FT988 only) j {0}: “OFF” (default) j {0}: “OFF” j {1}: “ON” j {1}: “ON” (default) L If you select “ON”, next enter the fax number and transmission time using the dial keypad (see feature {#}{7}{2} Recall/flash time #25 on page 33 for details).

  • Page 38: Help

    9. Help 9 Help 9.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending and journal reports (page 20). Message Code Cause & Solution COMMUNICATION ERROR 40-42 L A transmission or reception error occurred.
  • Page 39 9. Help Display Cause & Solution “COVER OPEN” L The cover is open. Close it and press {FAX/START} to clear the message. “CHECK PAPER” L The unit has run out of recording paper. Install recording paper (page 5) and press {FAX/START} to clear the message. “FAX IN MEMORY”...

  • Page 40: When A Function Does Not Work, Check Here

    9. Help Troubleshooting 9.3 When a function does not work, check here If you still have difficulties after following the instructions in this section, reset the unit. To reset the unit, disconnect the power cord, then reconnect it. 9.3.1 Initial settings Problem Cause &...
  • Page 41 9. Help 9.3.3 Fax – sending Problem Cause & Solution I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 4). L The other party’s fax machine is busy or has run out of recording paper. Try again.
  • Page 42 9. Help Problem Cause & Solution The printing quality is poor. L The thermal head is dirty. Clean it (page 45). L Adjust the print contrast using feature #59 (page 35). L If documents can be copied properly, the unit is working normally. The other party may have sent a faint document or there may be something wrong with the other party’s machine.
  • Page 43 9. Help 9.3.6 Answering machine (KX-FT988 only) Problem Cause & Solution L The recording time is set to “GREETING ONLY”. Select “1 MINUTE”, The answering machine is “2 MINUTES” or “3 MINUTES” (feature #10 on page 33). turned ON, but caller messages are not recorded.

  • Page 44: Recording Paper Jams

    10. Maintenance Install the recording paper and close the top cover 10 Maintenance Jams securely by pushing down on both sides (see page 5 10.1 Recording paper jams for details). Open the top cover by pressing the top cover release button (1).

  • Page 45: Document Feeder / Scanner Glass Cleaning

    10. Maintenance Cleaning 10.3 Document feeder / scanner 10.4 Thermal head cleaning glass cleaning If smudges or black/white lines appear on a copied/received document, check whether there is dust Clean the document feeder when: on the thermal head. Clean it to remove the dust. j Documents frequently misfeed.

  • Page 46: General Information

    11. General Information 11 General Information Printed Reports 11.1 Reference lists and reports You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the programming features (page 32 to page 36). Telephone number list: provides you with names and numbers which are stored in the phonebook and one-touch dial feature.

  • Page 47: Specifications

    11. General Information ∫ Fax memory capacity Specifications 11.2 Specifications Approx. 28 pages of memory reception (Based on the ITU-T No. 1 Test Chart in standard ∫ Applicable lines: resolution, with original mode.) Public Switched Telephone Network ∫ Voice memory capacity (KX-FT988 only): ∫...

  • Page 48: Character Entry

    11. General Information 11.3 Character entry The dial keys are used to enter characters and numbers. Each dial key has multiple characters assigned to it. The available character entry modes are Alphabet (ABC), Numeric (0-9), Greek (F), Extended 1 (G), Extended 2 (H), and Cyrillic (I).

  • Page 49: Useful Information

    11. General Information Extended 2 character table (O) L The following are used for both uppercase and lowercase: Cyrillic character table (P) User record 11.4 Useful information User record (for your future reference) Date of purchase Serial number (found on the rear of the unit) Dealer’s name and address Dealer’s telephone number Attach your sales receipt here.

  • Page 50: Index

    12. Index D Date and time: 11 12. Index 12.1 Index Delayed transmission: 33 Dialling mode: 11, 33 # #01 Date and time: 11 Display #02 Your logo: 12 Contrast: 34 #03 Your fax number: 13 Error messages: 38 #04 Sending report: 20, 32 Document size: 20 #06 FAX ring count: 32 E Error messages: 38...
  • Page 51 12. Index R Recall time: 35 Receiving faxes Automatically: 25 Manually: 24 Receiving reduction: 34 Recording paper: 5 Redialling: 20, 21 Remote operation ID: 33 Reports Broadcast programming: 46 Broadcast sending: 22 Caller ID list: 16, 34, 46 Journal: 20, 33, 46 Power down: 43 Printer test: 46 Sending: 20, 32...
  • Page 52 Copyright: L This material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic System Networks Co., Ltd.

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