Table of Contents
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FOR FAX ADVANTAGE ASSISTANCE:
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
consumerproducts@panasonic.com
for customers in the U.S.A. or Puerto Rico
– REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto Rico
Compact Plain Paper Fax
Operating Instructions
Model No.
Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be
used only in the U.S.A.
with Cordless Phone
KX-FPC161
Sold by:
http://www.TWAcomm.com
Toll Free: (877) 892-2666
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Table of Contents
Related Manuals for Panasonic KX-FPC161
Summary of Contents for Panasonic KX-FPC161
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Page 1: Operating Instructions
– REFER TO www.panasonic.com for customers in the U.S.A. or Puerto Rico Compact Plain Paper Fax with Cordless Phone Operating Instructions KX-FPC161 Model No. Sold by: Please read these Operating Instructions before using the unit and save for future reference. -
Page 2: Energy Star
Thank you for purchasing a Panasonic facsimile. Things you should keep a record of Attach your sales receipt here For your future reference Date of purchase Dealer’s name and address Dealer’s telephone number Caution: The Telephone Protection Act of 1991 requires the following information to be clearly stated... - Page 3 For best performance Battery charge Place the handset on the cradle of the base unit for about 4 hours before initial use. Slowly place the handset on the cradle vertically ), then lean it back ( A beep will sound and the following will be displayed for an instant time on the base unit.
- Page 4 Safety instructions Safety instructions Important safety When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit.
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Page 5: Safety Instructions
CAUTION: To reduce the risk of fire or injury to persons, read and follow these instructions. 1. Use only the battery(ies) specified. 2. Do not dispose of the battery(ies) in a fire. They may explode. Check with local waste management codes for special disposal instructions. -
Page 6: Table Of Contents
Table of Contents Initial Preparation Accessories Included accessories ........8 Accessory information . - Page 7 List of FCC requirements and information ....77 Information Limited PANASONIC Facsimile Products Limited Warranty ... . . 78 Warranty Servicenter Servicenter directory .
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Page 8: Included Accessories
The included film roll is 10 meters (32 replacement film – 50 meters (164 ' ) for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53 or KX-FA55. Model No. Item KX-FA53... -
Page 9: Help Function
Help function! You can print a quick reference for assistance as follows. Press HELP PRESS NAVI.[ Display: & SET Press until the desired item is displayed. 1. How to set the date, time, your logo and fax number. QUICK SET UP 2. -
Page 10: Overview
Finding the Controls (Base Unit) Overview! Antenna Speaker (Left side of the unit) Charge contacts Front cover Note: The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit. -
Page 11: Location
Finding the Controls (Base Unit) Location! To page or locate the handset (p. 25). To initiate or exit programming. REDIAL PAUSE To insert a pause during dialing. To redial the last number dialed.* To access special telephone services such as call waiting or transfers of extension calls. -
Page 12: Ink Film - Installing / Replacing
Setup (Base Unit) Ink film – installing / Install the included ink film or replace the used ink film with new one. The following ink films are available for replacement. Model No. KX-FA53: Replacement film (1 roll) Model No. KX-FA55: Replacement film (2 rolls) Each roll prints about 150 letter-size pages. - Page 13 For replacement only Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Insert the blue core of the front ink film roll into the right slot of the unit ( “T” shaped gear (blue) into the left slot of the unit ( Insert the rear ink film roll ( Turn the “T”...
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Page 14: Paper Tray
Setup (Base Unit) Paper tray! Insert tabs on the paper tray into slits on the back of the unit. Paper tray Tabs Note: Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. To use A4 size paper Insert the bottom tab on the A4 paper guide into the lower slot. -
Page 15: Recording Paper
Recording paper! Letter, legal or A4 size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m to 75 g/m (16 lb. to 20 lb.) paper or 30 sheets of 90 g/m For best results, only use inkjet paper such as Hammermill Jet Print. If you use other types of paper, the print quality may be affected. -
Page 16: Connections
Setup (Base Unit) Connections! Connect the telephone line cord. Connect the power cord. To a power outlet (120 V, 60 Hz) Power surge protector To a single telephone line jack (RJ11C) Line surge protector Caution: When you operate this product, the power outlet should be near the product and easily accessible. Note: For additional equipment protection, we recommend you use a surge protector. -
Page 17: Date And Time, Your Logo And Facsimile Telephone Number
You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: FROM : Panasonic Fax Setting the date and time Press MENU SYSTEM SET UP Display: PRESS NAVI.[... -
Page 18: Setting Your Logo
Setup (Base Unit) Setting your logo The logo can be your company, division or name. MENU Press SYSTEM SET UP Display: PRESS NAVI.[ Press until the following is displayed. YOUR LOGO Press LOGO= AAAAAAAAA Enter your logo, up to 30 characters, using the dial keypad. - Page 19 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys FLASH Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) HANDSET LOCATOR Delete button (To delete a character.) STOP key (To move the cursor to the right.) To enter another character using the same number key, move the cursor to the next...
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Page 20: Setting Your Facsimile Telephone Number
Setup (Base Unit) Setting your facsimile telephone number Press MENU SYSTEM SET UP Display: PRESS NAVI.[ Press until the following is displayed. YOUR FAX NO. Press NO.= Enter your facsimile telephone number, up to 20 digits, using the dial keypad. NO.=1234567 Example: Press... -
Page 21: Location
Location! Flashes when the battery needs to be charged (p. 22). Lights when the handset is in use (p. 25). To make/answer/end calls (p. 25). To change from pulse to tone during dialing. To turn on the monitor on the base unit using the handset. -
Page 22: Battery Charge
The battery cannot be overcharged. Battery life If your Panasonic battery is fully charged; — the battery life will last up to 8 hours while in use (in conversation). — it will last for up to about 21 days while not in use (off the base unit). -
Page 23: Belt Clip And Headset
To install the belt clip Headset (optional) Plugging the headset into the handset allows a hands-free telephone conversation. For best results, use the Panasonic headset Model No. KX-TCA87. See page 8 for accessory information. To connect the headset For fax advantage assistance, call 1-800-435-7329. -
Page 24: Adjusting Handset Volumes
Volumes Adjusting handset Ringer volume 3 levels (high/low/off) are available. Make sure the TALK indicator is off. Press LOUD/RINGER The current ringer will sound. To change the volume, press again within 5 seconds. To turn the ringer off: Press and hold LOUD/RINGER 2 beeps. -
Page 25: Phone Calls
Making and Answering Calls Phone calls Making a call Handset is off the base unit: Press TALK Handset is on the base unit: Lift the handset and press The TALK indicator will light. Dial the telephone number. If noise interferes with the conversation, press to select a clear channel or move closer to the base unit. -
Page 26: Phone Calls Using Stored Telephone Numbers In The Handset
Automatic Dialing (Handset) Phone calls using stored telephone numbers in the handset! Storing telephone numbers in the handset You can store up to 10 telephone numbers in the handset. The dial keys (0 to 9) function as memory stations. Make sure the TALK indicator is off. Press PROGRAM The TALK indicator will flash. -
Page 27: Phone Calls Using The Direct Button
Phone calls using the DIRECT Storing a telephone number in the DIRECT button You can store a most frequently dialed number in the indicator is off. Press PROGRAM The TALK indicator will flash. Enter the telephone number up to 22 digits. Press DIRECT A beep sounds. -
Page 28: Storing Names And Telephone Numbers In The Directory
Navigator Directory (Base Unit) Storing names and telephone numbers in the directory! For rapid access to frequently dialed numbers, the unit provides the navigator directory (50 items). For your convenience, the following item has been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. -
Page 29: Editing And Erasing A Stored Item
Navigator Directory (Base Unit) Editing and erasing a stored Editing a stored item Press DIRECTORY Display: Press until the desired item is displayed. Mary Example: 0123456 Mary EDIT:PRESS MENU MENU Press NAME=Mary Example: EDIT= Press to select “EDIT”. NAME=Mary Example: STORE:PRESS SET If you do not need to edit the name, skip to step 6. -
Page 30: Making A Phone Call Using The Directory
Navigator Directory (Base Unit) Making a phone call using the Before using this feature, program the desired names and telephone numbers into the directory (p. 28). Press DIRECTORY Display: Press until the desired item is displayed. Lisa Example: 2233445 Lisa EDIT:PRESS MENU If the desired name has not been stored, press... -
Page 31: Caller Id Service From Your Phone Company
Caller ID service from your phone This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service. Change the following ring settings to 2 or more rings beforehand. —... -
Page 32: Viewing And Calling Back Using Caller Information
Caller ID Viewing and calling back using caller information! You can easily view caller information and call back. Important: Calling back will not be possible in the following cases. — The telephone number includes data other than numbers (i.e. — The caller information does not include a telephone number. CALLER ID Press 2 NEW CALLS... -
Page 33: Erasing All Caller Information
Erasing all caller Press MENU until the following is displayed. CALLER SET UP Display: Press CALL LIST ERASE Press ALL ERASE OK? YES:SET/NO:STOP To cancel erasing, press MENU Press ERASE COMPLETED Press STOP to exit the program. Storing caller information in the Important: This feature is not available in the following cases. -
Page 34: Talking To The Other Party After Fax Transmission Or Reception
Voice Contact Talking to the other party after fax transmission reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. -
Page 35: Sending A Fax Manually
Sending a fax manually! Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: PRESS NAVI.[+ -] If necessary, press to select the desired resolution (see below). -
Page 36: Documents You Can Send
Sending Faxes Reports for confirmation Sending report This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 56). For the communication message in the result column, see page 62. Journal report The unit stores the 30 most recent fax communication results. -
Page 37: Sending A Fax Using The Directory
Sending a fax using the Before using this feature, program the desired names and telephone numbers into the directory (p. 28). Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. -
Page 38: Broadcast Transmission
Sending Faxes Broadcast transmission This feature is useful for sending the same document to selected parties (up to 20 items). First program the items, then see page 41 for transmission. To send to selected parties only once, see page 41. Programming the items in the broadcast memory Press MENU... - Page 39 Adding a new item in the broadcast memory Press Confirm that there are no documents in the document entrance. DIRECTORY Display: Press until the following is displayed. <BROADCAST> EDIT:PRESS MENU Press MENU BROADCAST ADD= Press to select “ADD”. Press until the desired item you want to add is displayed.
- Page 40 Sending Faxes Erasing a stored item in the broadcast memory Press Confirm that there are no documents in the document entrance. DIRECTORY Display: Press until the following is displayed. <BROADCAST> EDIT:PRESS MENU Press MENU BROADCAST ADD= Press to select “DELETE”. Press until the desired item you want to erase is displayed.
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Page 41: Sending The Same Document To Pre-Programmed Parties
Sending the same document to pre-programmed parties Insert the document FACE DOWN. If necessary, press to select the desired resolution (p. 35). Press DIRECTORY Display: Press until the following is displayed. <BROADCAST> SEND:PRESS SET Press The document will be fed into the unit and scanned into memory. -
Page 42: Setting The Unit To Receive Faxes
Receiving Faxes Setting the unit to receive Use only as a fax How you want the unit to receive calls You have a separate telephone line just for faxes. FAX ONLY mode (p. 45) Turn AUTO ANSWER on by pressing You have to set this. - Page 43 Voice mail service (Distinctive Ring) 2-number example To the same line Facsimile No. Telephone No. (555-1333) (555-1111) You need to subscribe to Distinctive Ring Service. Setting the Distinctive Ring pattern (p. 51) Select the same ring pattern assigned to the facsimile number.
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Page 44: Tel Mode (Answering All Calls Manually)
Receiving Faxes mode! (answering all calls manually) Activating TEL mode If the arrow ( ) is shown on the right of the display, turn it off by pressing TEL MODE Display: Receiving a fax Handset is off the base unit: Press TALK when the handset rings. -
Page 45: Fax Only Mode (All Calls Are Received As Faxes)
FAX ONLY mode! (all calls are received as faxes) Activating FAX ONLY mode Set feature #77 to “FAX ONLY” (p. 61). If the arrow ( ) is not shown on the right of the display, turn it on by pressing AUTO ANSWER The display will show the number of rings before the unit answers a call in FAX... -
Page 46: Tel/Fax Mode
Receiving Faxes TEL/FAX mode! (receiving phone calls with ring signals and faxes without ring signals when you are near the unit) Use this mode when you are always near the fax machine, and want to receive faxes without the unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode, see below. - Page 47 When an extension telephone is connected A call is received. The fax machine will not ring, but the extension telephone will ring 2 times. Duration depends on TEL/FAX delayed ring setting. The call is connected. Fax calling tone* The fax machine will automatically receive documents without ringing.
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Page 48: Using The Unit With An Answering Machine
Receiving Faxes Using the unit with an answering Setting up the fax machine and an answering machine Connect the answering machine. Telephone line cord (not included) Set the number of rings on the answering machine to less than 4. This will allow the answering machine to answer the call first. Record a greeting message on the answering machine. -
Page 49: Extension Telephone
Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your fax machine. The answering machine will answer the call. -
Page 50: Pager Call
Receiving Faxes Pager call! This feature allows your unit to call your pager when your unit receives a fax document. MENU Press SYSTEM SET UP Display: PRESS NAVI.[ Press , then FAX PAGER CALL MODE=OFF Press to select “ON”. FAX PAGER CALL MODE=ON If this feature is not required, select “OFF”. -
Page 51: Using With A Voice Mail Service
Using with a voice mail Important: When you have a single telephone line and subscribe to a telephone company’s voice mail service, you must also subscribe to the Distinctive Ring Service if you want to receive faxes automatically as well as voice messages. For more information about telephone services, contact your telephone company. -
Page 52: Making A Copy
Copying Making a copy! The unit can make single or multiple copies (up to 50). Adjust the width of the document guides to the size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grabs the document. -
Page 53: Convenient Way To Make A Copy
Convenient way to make a To enlarge a document 1. Press in step 3 on page 52. ZOOM 100% Display: 2. Press to select “150%” or “200%”. The unit will only enlarge the center most part of the document, printing it on two pages. Example of a 150% enlarged copy Original document Enlarged copy... - Page 54 Copying To collate multiple copies The unit can collate multiple copies in the same order as the original document pages. 1. Press 2 times in step 3 on page 52. COLLATE OFF[+ -] Display: 2. Press repeatedly until the following is displayed. COLLATE ON [+ -] Example: Making 2 copies of a 4-page original document Collated pages...
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Page 55: Programming
Programming! The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 56–61). General programming method MENU Press SYSTEM SET UP Display: PRESS NAVI.[ Select the feature you wish to program. For basic features (p. 56, 57): Press until the desired feature is displayed. -
Page 56: Basic Features
Features Summary Basic features! How to set menu options MENU 1. Press 2. Press until the desired feature is displayed. 3. Press until the desired setting is displayed. 4. Press 5. Press MENU Programming table Code Feature & Display Setting the date and time SET DATE &... - Page 57 Code Feature & Display Securing the remote operation for the answering machine REMOTE TAM ACT. MODE=OFF [±] If you are using the unit with an answering machine, activate this feature, and set the remote activation ID to secure the remote operation for the answering machine.
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Page 58: Advanced Features
Features Summary Advanced features! How to set menu options MENU 1. Press 2. Press until the following is displayed, ADVANCED MODE Display: then press and press until the desired feature is displayed. Programming table Code Feature & Display Setting the journal report to print automatically AUTO JOURNAL MODE=ON... - Page 59 Code Feature & Display Changing the silent fax recognition ring setting SILENT FAX RING RINGS=3 [±] To change the number of rings when the unit detects a phone call in TEL/FAX mode. Setting the Distinctive Ring pattern RING DETECTION MODE=B [±] Setting the quick scan QUICK SCAN...
- Page 60 Features Summary Advanced features How to set menu options MENU 1. Press 2. Press until the following is displayed, ADVANCED MODE Display: then press and press until the desired feature is displayed. Programming table (cont.) Code Feature & Display Changing the fax activation code FAX ACTIVATION MODE=ON [±]...
- Page 61 Code Feature & Display Signaling your pager FAX PAGER CALL MODE=OFF [±] If you have a pager and wish to know when your unit receives a fax, activate this feature. Setting the connecting tone CONNECTING TONE MODE=ON [±] If you often have trouble when sending a fax, this feature allows you to hear connecting tones: fax tone, ring back tone and busy tone.
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Page 62: Reports
Error Messages Reports! If your unit cannot send a fax, check the following: — the number you dialed is correct, — the other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. -
Page 63: Display
Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CALL SERVICE2 CHECK DOCUMENT CHECK MEMORY CHECK PAPER COVER OPEN CHECK FILM DIRECTORY FULL FAX IN MEMORY FAX MEMORY FULL MEMORY FULL For fax advantage assistance, call 1-800-435-7329. - Page 64 Error Messages Display message MODEM ERROR NO FAX REPLY PAPER JAMMED PLEASE WAIT REDIAL TIME OUT REMOVE DOCUMENT TRANSMIT ERROR UNIT OVERHEATED For fax advantage assistance, call 1-800-435-7329. Cause & solution There is something wrong with the modem circuit. Contact our service personnel.
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Page 65: When A Function Does Not Work, Check Here Before Requesting Help
When a function does not work, check here before requesting General Problem I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The unit displays the following though the paper is inserted. CHECK PAPER The other party complains they only hear a fax tone and... -
Page 66: Cordless Handset
Operations Cordless handset Problem The handset does not work. The handset does not ring. An alarm tone sounds when I press REMOTE SP TALK An alarm tone sounds continuously while using the handset. Static, sound cuts in/out, fades. Interference from other electrical units. -
Page 67: Fax – Receiving
Fax – sending Problem I cannot send documents. The other party complains that letters on their received document are distorted or not clear. The other party complains that dirty patterns or black lines appear on their received document. I cannot send a fax overseas. Fax –... -
Page 68: Receive Mode
Operations Fax – receiving (cont.) Problem A white line or a dirty pattern appears on your recording paper. The printing quality is poor. I cannot receive documents by pressing on the handset. The other party complains that they cannot send a document. Receive mode Problem I cannot select the desired... -
Page 69: Using An Answering Machine
Copying Problem The unit does not make a copy. A black line, a white line or a dirty pattern appears on the copied document. The copied image is distorted. The printing quality is poor. Original Copy A BC Using an answering machine Problem I cannot receive documents automatically. -
Page 70: If A Power Failure Occurs
Operations / Jams If a power failure The unit will not function. The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. Fax transmission and reception will be interrupted. If delayed transmission of feature #25 (p. - Page 71 Remove the jammed recording paper. Turn the “T” shaped gear (blue) in the direction of the arrow. Make sure that the ink film is wrapped around the blue core at least once. Correct Incorrect The ink film is not wrapped Tight around the blue core.
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Page 72: Document Jams - Sending
Jams Document jams – If the unit does not release the document during feeding, remove the jammed document as follows. Open the front cover by pulling up the center part. Remove the jammed document carefully. Close the front cover securely. Note: Do not pull out the jammed paper forcibly before opening the front cover. -
Page 73: Replacing The Handset Battery
Replacing the handset Replace the battery with a new Panasonic rechargeable battery Model No. P-P504. See page 8 for accessory information. To prevent memory loss, replace the battery within 3 minutes. Press down on the arrow and slide the handset cover. -
Page 74: Document Feeder
Cleaning Document feeder! If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder. Disconnect the power cord and the telephone line cord. Open the front cover by pulling up the center part. -
Page 75: Thermal Head
Thermal head! If dirty patterns or black or white bands appear on a copied or received document, check whether there is dust on the thermal head and clean the thermal head to remove the dust. Disconnect the power cord and the telephone line cord. -
Page 76: Reference Lists And Reports
Printed Reports Reference lists and You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 56–61). Telephone number list: provides you with names and telephone numbers which are stored in the directory. -
Page 77: List Of Fcc Requirements And Information
List of FCC requirements and If required by the telephone company, inform them of the following. FCC Registration No.: (found on the rear of the unit) Ringer Equivalence No.: (found on the rear of the unit) The particular telephone line to which the equipment is connected. -
Page 78: Panasonic Facsimile Products Limited Warranty
The warranty does not cover damages which occur in shipment, or failures which are caused by products not supplied by the warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication,... -
Page 79: Servicenter Directory
Avenue Suite 102 Hollywood, FL 33020 Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 Servicenter Directory... -
Page 80: Technical Data About This Product
Specifications Technical data about this Base unit Applicable Lines: Document Size: Effective Scanning Width: 208 mm (8 Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modified Huffman (MH), Modified READ (MR) Modem Speed: Operating Environment: Dimensions (H x W x D):... -
Page 81: Program Index
Program index! Basic features Code Feature Date and time Your logo Your facsimile telephone number Sending report FAX ring setting Remote activation ID Dialing mode Paper size Ringer pattern Advanced features Page Code Journal report Overseas mode Delayed transmission Caller ID list 36, 56 Silent fax ring setting Ring detection... -
Page 82: Index
Index Index! Accessories ....8 (A4 paper guide) ... . .14 (Belt clip) ....23 (Paper tray) . - Page 83 Receiving alert (Feature #44) ..60 Receiving reduction (Feature #36) . . .59 Receiving setting ... . .42, 43 Recording paper ....15 Recording paper size .
- Page 84 Free replacement The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a new and...