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Brother MFC-685CW Quick Setup Manual
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Brother MFC-685CW Quick Setup Manual

Brother MFC-685CW Quick Setup Manual

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MFC-685CW
Before you can use the machine, you must set up the hardware and install the software.
Please read this Quick Setup Guide for the correct setup procedure and installation instructions.
Installing the Driver & Software
Keep this Quick Setup Guide, the User's Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.
STEP 1
Setting Up the Machine
STEP 2
Setup is Complete!

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Summary of Contents for Brother MFC-685CW

  • Page 1 MFC-685CW Before you can use the machine, you must set up the hardware and install the software. Please read this Quick Setup Guide for the correct setup procedure and installation instructions. STEP 1 Setting Up the Machine STEP 2 Installing the Driver & Software Setup is Complete! Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

  • Page 2: Symbols Used In This Guide

    Symbols used in this guide Caution Improper Setup Warning Warnings tell you what to do to prevent Cautions specify procedures you must Improper Setup icons alert you to possible personal injury. follow or avoid to prevent possible devices and operations that are not damage to the machine or other objects.

  • Page 3: Table Of Contents

    Table of Contents Getting Started Carton components ............................3 Control panel..............................4 STEP 1 – Setting Up the Machine Removing the protective parts ........................5 Connecting the handset ..........................5 Loading paper .............................. 5 Connecting the power cord and telephone line .................... 7 Installing the ink cartridges...........................
  • Page 4 For Network Users ® BRAdmin Light utility (For Windows users) ..................... 49 Installing the BRAdmin Light configuration utility .................. 49 Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........49 ® BRAdmin Light utility (For Mac OS X users)....................

  • Page 5: Getting Started

    Getting Started Carton components Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine. Quick Setup Guide CD-ROM User’s Guide Telephone Line Cord Telephone Handset Side Cover Test Sheet Accessory Order Form...

  • Page 6: Control Panel

    Getting Started Control panel Mem. Mem. Mem. 12:45 12:45 12:45 1 Dial Pad 7 LCD (Liquid Crystal Display) 2 Fax and telephone keys 8 Ink key 3 Mode keys 9 Fax Preview key 4 Menu keys 10 Microphone 5 Start keys 11 On/Off key 6 Stop/Exit key 12 Message Center keys...

  • Page 7: Step 1 Setting Up The Machine

    STEP 1 Setting Up the Machine Removing the protective Loading paper parts You can load up to 100 sheets of 20 lb Remove the protective tape and film covering (80 g/m ) paper. the scanner glass. For details, see Acceptable paper and other media in Chapter 2 of the User’s Guide.
  • Page 8 STEP 1 Setting Up the Machine Fan the stack of paper well to avoid paper jams Gently adjust the paper side guides with both and misfeeds. hands to fit the paper. Make sure that the paper side guides and paper length guide touch the edges of the paper.

  • Page 9: Connecting The Power Cord And Telephone Line

    Setting Up the Machine While holding the paper tray in place, pull out Connecting the power cord the paper support until it clicks, and then and telephone line unfold the paper support flap Connect the power cord. Note Do not use the paper support flap for Legal size paper.

  • Page 10: Installing The Ink Cartridges

    STEP 1 Setting Up the Machine Installing the ink cartridges Note If you are sharing one phone line with an external telephone, connect it as shown below. Warning If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. Make sure that the power is turned on.
  • Page 11 (1) with the cartridge color (2), as shown in the diagram below. Take out the ink cartridge. Carefully remove the protective yellow cap (1). brother Lift each lock release lever and gently push it until it clicks, and then close the ink cartridge cover.

  • Page 12: Print Quality Check

    • DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge. • Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.

  • Page 13: Choosing Your Language (Canada Only)

    Setting Up the Machine The LCD asks you if the print quality is OK for Choosing your language black and color. Press 1 (Yes) or 2 (No) on the (Canada only) dial pad. Black OK? Press Menu. Press Press a or b to choose Initial Setup. Press Press OK.

  • Page 14: Setting The Lcd Contrast

    STEP 1 Setting Up the Machine Enter the two digits for the month on the dial Setting the LCD Contrast pad, and then press OK. Date&Time You can adjust the LCD contrast for a sharper and Month: more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

  • Page 15: Setting Your Station Id

    Setting Up the Machine Press Stop/Exit. Setting your station ID Note You should store your name and fax number to be If you make a mistake and want to start again, press Stop/Exit and go back to step 1. printed on all fax pages that you send. Press Menu.

  • Page 16: Choosing A Receive Mode

    STEP 1 Setting Up the Machine Press Menu. Choosing a Receive Mode Press a or b to choose Initial Setup. Press OK. There are three possible receive modes: Fax Only, Fax/Tel and Manual. Press a or b to choose Receive Mode. Press to choose the mode.

  • Page 17: Sending In The Product Registration And Test Sheet (Usa Only)

    You can also register your product online using the On-Line Registration link from the installation CD-ROM or visit Fill out the Product Registration and Test http://www.brother.com/registration. Sheet. Now go to Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.
  • Page 18 PDF format by accessing the Brother View contact information for Brother Customer Solutions Center. The Software User’s Guide and Service and how to find a Brother Authorized Service Network User’s Guide include instructions for Center. View our web site for original/genuine Brother features available when connected to a computer.

  • Page 19: Step 2 Installing The Driver & Software

    Follow the instructions on this page for your operating system and interface. For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solution Center directly from the CD-ROM / Driver or visit http://solutions.brother.com.

  • Page 20: Windows

    Windows Service Pack before installing MFL-Pro Explorer to run the start.exe program from the Suite. root folder of the Brother CD-ROM. • Please close any applications running before installing MFL-Pro Suite. Note • Make sure there are no memory cards or a USB •...
  • Page 21 MFL-Pro Suite. Insert the USB cable into the USB socket marked with a symbol. You will find the When the Brother MFL-Pro Suite Software USB socket inside the machine on the right as License Agreement window appears, click Yes shown below.
  • Page 22 FaceFilter Studio on page 21 to install the FaceFilter Studio application. Note MFL-Pro Suite includes the Printer Driver, The installation of the Brother drivers will Scanner Driver, Brother ControlCenter3, automatically start. The installation screens ScanSoft™ PaperPort™ 11SE. appear one after another. Please wait, it will ScanSoft™...

  • Page 23: Installing Facefilter Studio

    Important Before you launch FaceFilter Studio for the first time, you must confirm MFL-Pro Suite is installed, your Brother machine is turned ON and connected to your computer. Open the main menu again by ejecting and then reinserting the CD-ROM disc or by double-clicking the start.exe program from the...

  • Page 24: For Wired Network Interface Users (For Windows ® 2000 Professional/Xp/Xp Professional X64 Edition/Windows Vista™)

    STEP 2 Installing the Driver & Software ® Windows For Wired Network Interface Users ® (For Windows 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) Carefully route the network cable through the Important trench and out the back of the machine. Make sure that you have finished the Then, connect the cable to your network.
  • Page 25 The installation of ScanSoft™ PaperPort™ 11SE will automatically start and is followed by the installation of MFL-Pro Suite. ® If this window does not appear, use Windows Explorer to run the start.exe program from the root folder of the Brother CD-ROM.
  • Page 26 The Configure IP Address window will appear. Enter an IP address for your machine that is suitable for your network by following the on-screen instructions. The installation of the Brother drivers will automatically start. The installation screens ® For Windows XP SP2/Windows Vista™...

  • Page 27: Installing Facefilter Studio

    Important Before you launch FaceFilter Studio for the first time, you must confirm MFL-Pro Suite is installed, your Brother machine is turned ON and connected to your network. Note After restarting the computer, the Installation Open the main menu again by ejecting and Diagnostics will run automatically.

  • Page 28: For Wireless Network Interface Users (For Windows ® 2000 Professional/Xp/Xp Professional X64 Edition/Windows Vista™) In Infrastructure Mode

    MFL-Pro Suite. The following steps will guide you through the configuration and installation process. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
  • Page 29 Installing the Driver & Software ® Windows Confirm your network environment The setup process will be different depending on your network environment. Installation using SecureEasySetup™ or AOSS™. If your wireless access point (A) supports SecureEasySetup™ or AOSS™, you do not need to use a computer to configure the machine.

  • Page 30: Using The Secureeasysetup™ Or Aoss™ Software To Configure Your Machine For A Wireless Network

    SecureEasySetup™ or AOSS™. See the user’s guide for your wireless LAN router or access point for instructions to Place the Brother machine close to the configure your machine for a wireless network. If your SecureEasySetup™ or AOSS™ router or wireless router or access point does not support access point.
  • Page 31 Installing the Driver & Software ® Windows The wireless network connection status using the SecureEasySetup™ or AOSS™ software will be displayed: Connecting WLAN, Setting AOSS or Connecting AOSS. Wait till either Connected or Connection Error (Connection Fail) is displayed. Connected is displayed when the print server is successfully connected to your router or access point.

  • Page 32: Using The Setup Wizard From The Control Panel Lan Menu For Wireless Network Configuration

    ® WPA/WPA2-PSK is a Wi-Fi Protected Access name. Go to step 5. Pre-shared key, which lets the Brother wireless machine associate with access points using Press a or b to choose <NEW SSID> and press OK. Go to step 6.
  • Page 33 Installing the Driver & Software ® Windows Press OK when you have entered all the Enter the SSID you wrote down in step 1 using characters, then press 1 for Yes to apply your the dial pad to choose each letter or number. settings.
  • Page 34 Click on Checked and confirmed check box, and then click Next. The CD-ROM main menu will appear. Click Install MFL-Pro Suite. ® If this window does not appear, use Windows Explorer to run the start.exe program from the root folder of the Brother CD-ROM.
  • Page 35 Suite and the installation will be terminated. If you encounter this failure, please go to step 1 and setup the wireless connection again. The installation of the Brother drivers will automatically start. The installation screens ® If you are not using the Windows Firewall, see appear one after another.

  • Page 36: Installing Facefilter Studio

    Important Before you launch FaceFilter Studio for the first time, you must confirm MFL-Pro Suite is installed, your Brother machine is turned ON and connected to your network. When the On-Line Registration screen is displayed, make your selection and follow the Open the main menu again by ejecting and on-screen instructions.

  • Page 37: Macintosh

    • DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the ® machine directly to your Macintosh • Make sure that the cable does not restrict the cover from closing, or an error may occur.
  • Page 38 STEP 2 Installing the Driver & Software ® Macintosh Turn on the machine by connecting the power The Brother software will search for the Brother cord. device. During this time the following screen will appear. When this screen appears, click OK.
  • Page 39 Brother Solutions Center web site. Note ® ® When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and ® ® documents using Presto! PageManager ® ®...

  • Page 40: 10.2.4 Or Greater)

    X 10.2.4 or greater. (For the latest ® information for Mac OS X, visit http://solutions.brother.com) Improper Setup • Make sure there are no memory cards or a USB Flash memory drive inserted into the media drives Make sure that the cable does not restrict the or USB direct interface at the front of the machine.
  • Page 41 Installing the Driver & Software ® Macintosh The Brother software will search for the Brother device. During this time the following screen Improper Setup will appear. If you have previously set up your machine for a wireless network and then want to set it up on a wired network, you should check that the machine’s Network I/F is Wired LAN.
  • Page 42 Solutions Center web site. Make the selection shown below. Note ® ® When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and ® ® documents using Presto! PageManager ® ®...

  • Page 43: For Wireless Network Interface Users (For Mac Os ® X 10.2.4 Or Greater) In Infrastructure Mode

    MFL-Pro Suite. The following steps will guide you through the configuration and installation process. To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
  • Page 44 STEP 2 Installing the Driver & Software ® Macintosh Confirm your network environment The setup process will be different depending on your network environment. Installation using SecureEasySetup™ or AOSS™. If your wireless access point (A) supports SecureEasySetup™ or AOSS™, you do not need to use a computer to configure the machine.

  • Page 45: Using The Secureeasysetup™ Or Aoss™ Software To Configure Your Machine For A Wireless Network

    SecureEasySetup™ or AOSS™. See the user’s guide for your wireless LAN router or access point for instructions to Place the Brother machine close to the configure your machine for a wireless network. If your SecureEasySetup™ or AOSS™ router or wireless router or access point does not support access point.
  • Page 46 STEP 2 Installing the Driver & Software ® Macintosh The wireless network connection status using the SecureEasySetup™ or AOSS™ software will be displayed: Connecting WLAN, Setting AOSS or Connecting AOSS. Wait till either Connected or Connection Error (Connection Fail) is displayed.

  • Page 47: Using The Setup Wizard From The Control Panel Lan Menu For Wireless Network Configuration

    ® WPA/WPA2-PSK is a Wi-Fi Protected Access name. Go to step 5. Pre-shared key, which lets the Brother wireless machine associate with access points using Press a or b to choose <NEW SSID> and press OK. Go to step 6.
  • Page 48 STEP 2 Installing the Driver & Software ® Macintosh Most access points and routers can store Enter the SSID you wrote down in step 1 using more than one key, but they will only use the dial pad to choose each letter or number. one at any time for authentication and You can use the keys to move...
  • Page 49 Installing the Driver & Software ® Macintosh The Brother software will search for the Brother Note device. During this time the following screen ® • For Mac OS X 10.2.0 to 10.2.3 users, upgrade to will appear. ® Mac OS X 10.2.4 or greater.
  • Page 50 Solutions Center web site. Make the selection shown below. Note ® ® When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and ® ® documents using Presto! PageManager ® ®...

  • Page 51: For Network Users

    BRAdmin Light utility (For Windows users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address.

  • Page 52: Bradmin Light Utility (For Mac Os ® X Users)

    BRAdmin Light utility (For Mac OS X users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address from a ®...

  • Page 53: Restoring The Network Settings To Factory Default

    For Network Users Restoring the network settings to factory default To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below. Make sure the machine is not operating, then disconnect all the cables from the machine (except power cable).

  • Page 54: Entering Text

    For Network Users Entering Text When you are setting certain menu selections, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.

  • Page 55: Installing Facefilter Studio Help

    Installing FaceFilter Studio Help Instructions on how to install FaceFilter Studio Help ® (For Windows users) To get instructions on how to use FaceFilter Studio, download and install FaceFilter Studio Help. Your computer must be connected to the internet. Installing FaceFilter Studio Help To run FaceFilter Studio, go to Start/All Programs/FaceFilter Studio/ FaceFilter Studio in the Start menu.

  • Page 56: Consumables

    Consumables Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local Brother re-seller. Ink cartridge...
  • Page 57 The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
  • Page 58 USA/CAN...

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