Page 1: Operating Instructions
Software Operating Instructions Document Management System, Printer and Class 2 Fax Modem (For UF-490/525/590/790/890/990) Before operating this software, please read these instructions completely and keep these operating instructions for future reference. English...
Page 2 Notification for UF-490/525/590/790/890/990 These models are designed with the Energy Conservation in mind, which will automatically goes into the Sleep mode when it is not in use for a period of time (The factory default is 1 hour). While the machine is in the Sleep mode, it will not wake up automatically by any print command from a connected computer.
Page 3: Table Of Contents
Table of Contents Before Use Precautions ........................For User in USA ..................... External View ........................External View ....................Printer Section Installing the Printer Driver ..................Windows 95/98/Me/NT/2000 ................Configuring the Printer Driver Settings ............... 12 Windows 95/98/Me..................12 Windows NT 4.0 (Administrator) ..............21 Windows NT 4.0 (User) ..................
Page 4 Appendix ......................... 145 Printing/Scanning Area .................. 145 Parallel Interface Connector ................146 Class 2 Fax Modem Section Installing the Panasonic Class 2 Fax Modem.............. 148 Installation (Windows 95/98/Me) ..............148 Installation (Windows NT 4.0) ................ 155 Installation (Windows 2000) ................158...
Page 5: Before Use
This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Responsible Party: Matsushita Electric Corporation of America One Panasonic Way, Secaucus, NJ 07094 Technical Support: Panasonic Document Imaging Company/Technical Support Department Two Panasonic Way, Secaucus, NJ 07094 1-800-225-5329 Email: consumerproducts@panasonic.com...
Page 6: External View
External View External View UF-490/525 Parallel Interface Connector Connect to the PC Parallel Interface Cable (A cable does not come with the unit.) Use a cable of IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.
Page 7 External View External View UF-590/790 Parallel Interface Connector Connect to the PC Parallel Interface Cable (A cable does not come with the unit.) Use a cable of IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.
Page 8 External View External View UF-890/990 Parallel Interface Connector Connect to the PC Parallel Interface Cable (A cable does not come with the unit.) Use a cable of IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.
Page 9: Printer Section
Printer Section Installing the Printer Driver Windows 95/98/Me/NT/2000 Insert the Panasonic Document Management System CD-ROM. Select your desired language. Click on the button. Next Click Printer Driver. Note: The Fax Gateway and Firmware Update Utility is available for U.S.A. only.
Page 10 Installing the Printer Driver Windows 95/98/Me/NT/2000 Click Install Printer Driver. Select your machine’s model(s) and click the button. Next Click the button if you would like to change your current default printer to the one that you are installing. Select your new default printer from the New Printer List and click the button.
Page 11 Finish computer. The Panasonic/Panafax Printer Driver is installed, and the Panasonic/Panafax Printer icon(s) are added to the Printer folder. 1. When installing on Windows NT 4.0 and Windows 2000, log onto the computer/network with an NOTE...
Page 12: Configuring The Printer Driver Settings
NOTE Options is allowed by clicking Properties in the print dialog box of an application. 2. Management tab of the color of property dialog box is not used for the UF-490/525/590/790/ 890/990. 3. Sharing Tab in property dialog box is not displayed unless printer sharing has been specified.
Page 13 Configuring the Printer Driver Settings Windows 95/98/Me General Tab 1. Comment Enter comments to the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an already set-up user will remain unchanged even if the comment is modified later.
Page 14 Configuring the Printer Driver Settings Windows 95/98/Me Details Tab 1. Print to the following port Displays either the port to which the printer is connected or the path to the network printer. To change the printing destination, either select the printing destination port from the list or enter the network path here.
Page 15 Configuring the Printer Driver Settings Windows 95/98/Me • Spool Data Type Select spool data type (EMF format or RAW format). Specifying RAW format results in longer time before placing an application operational after printing on the application. Note: Spooling by EMF format (metafile compression) may cause the following problems on some application software.
Page 16 Configuring the Printer Driver Settings Windows 95/98/Me Sharing Tab 1. Not Shared/Shared As Select whether to display or use this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as it is or a new name may be entered.
Page 17 Configuring the Printer Driver Settings Windows 95/98/Me Paper/Layout Tab 1. Paper Size Select a document size. 2. Paper Source Specify where the paper you want to use is located in the machine. If you choose Auto Selection, the printer driver will automatically select an appropriate tray according to the Paper Size. 3.
Page 18 Configuring the Printer Driver Settings Windows 95/98/Me Handling Tab 1. Sorter Select whether to Stack or Sort when printing multiple copies. 2. Output Order Specify the output order. <Ascending, Descending> button Restore Defaults Return all items in the Handling Tab to standard settings (default).
Page 19 Configuring the Printer Driver Settings Windows 95/98/Me Quality Tab 1. Halftone Select method of expressing halftone. Select the setting according to the data to be printed and your preference • Normal: Select the halftoning method to be used. Select it according to the details of data and your preference.
Page 20 Select the number of available paper trays for the printer if an optional Paper Feed Module is installed. button About... Displays the version information about the printer driver. 1. Device Options Tab is specified in the printer properties. NOTE 2. The Number of Paper Tray setting is not available for UF-490/525.
Page 21: Windows Nt 4.0 (Administrator)
Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) To change the printer settings, open the dialog box for the printer properties by the following steps. Log onto the computer/network with an account rights of Administrator. Click the Start button, point to Settings, and then click Printers.
Page 22 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) General Tab 1. Comment Enter comments to described the printer, if desired. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer.
Page 23 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Ports Tab 1. Print to the following port(s) Displays a list of available ports for printing (Port), their status (Description) and printers that are connected to these ports (Printer). button Add Port... Delete Port...
Page 24 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Scheduling Tab 1. Available Schedules the printer for operation. Specify operating hours when From-To is selected. 2. Priority Sets printing priority. The slider allows the priority to be adjusted from 1 through 99. 3.
Page 25 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Sharing Tab 1. Not Shared/Shared Select whether to display or use this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as it is or a new name may be entered.
Page 26 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Security Tab button Permissions Set printer access privileges. button Auditing Displays the persons who used this printer and how they used. button Ownership Set the ownership of the printer. 1. In order to utilize these features, you need to have selected Audit... from User Manager’s NOTE Policies and have enabled File and Object Access in the Audit Policy dialog box.
Page 27 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Device Option Tab 1. Number of Paper Tray Select the number of available paper trays for the printer if an optional Paper Feed Module is installed. 2. Halftone Setup Halftone Setup... button Select the halftoning method to be used (halftones specific to the printer).
Page 28 2. Settings specified in this section are saved as standard (default) settings of the printer. 3. The Number of Paper Tray setting is not available for UF-490/525.
Page 29: Windows Nt 4.0 (User)
Configuring the Printer Driver Settings Windows NT 4.0 (User) To change the printer settings, open the dialog box for the printer properties by the following steps. Select Print in the File menu of the application. Click the button in the Print dialog box. Properties...
Page 30 Configuring the Printer Driver Settings Windows NT 4.0 (User) Main Tab 1. Paper Size Select a document size. 2. Paper Source Specify where the paper you want to use is located in the machine. If you choose Auto Selection, the printer driver will automatically select an appropriate tray according to the Paper Size.
Page 31 Configuring the Printer Driver Settings Windows NT 4.0 (User) Handling Tab 1. Sorter Select whether to Stack or Sort when printing multiple copies. 2. Output Order Specify the output order (Ascending/Descending). button Restore Defaults Return all items in the Handling Tab to standard settings (default).
Page 32 Configuring the Printer Driver Settings Windows NT 4.0 (User) Quality Tab 1. Resolution Select the printer resolution (300dpi/600dpi). Halftone Color Adjustment... button • Contrast Adjust the contrast of print images. • Brightness Adjust the brightness of print images. • Dark Picture Select this option in order to print dark images brighter.
Page 33 Configuring the Printer Driver Settings Windows NT 4.0 (User) • Input RGB Gamma Adjust the gamma of print images (color intensities). Red, Green and Blue can also be adjusted individually. • Black Ref/White Ref Adjust the difference between the darkest and lightest colors of an image. Increasing the Black Ref value or decreasing the White Ref value will intensify the contrast of the image but reduces the range of colors in between.
Page 34: Windows 2000 (Administrator)
Configuring the Printer Driver Settings Windows 2000 (Administrator) To change the printer settings, open the dialog box for the printer properties by the following steps. Log onto the computer/network with an account rights of Administrator. Click the Start button, point to Settings, and then click Printers.
Page 35 Configuring the Printer Driver Settings Windows 2000 (Administrator) General Tab 1. Printer Name Name of the printer specified upon installation is displayed. 2. Location and Comment Enter a comment about the location of the printer installation and information about the printer. If a printer is shared, the location and comment specified in this field appears when another user sets up this printer on his/her computer.
Page 36 Configuring the Printer Driver Settings Windows 2000 (Administrator) Sharing Tab 1. Not Shared/Shared As Specify if this printer is displayed or used on a computer of other users. For sharing a printer, specify the share name of a printer to be shared. A name specified here appears when other users view the printer information on a network button Additional Drivers...
Page 37 Configuring the Printer Driver Settings Windows 2000 (Administrator) Ports Tab 1. Print to the following port(s) Displays a list of ports that allows printing, their status (description), and printers connected to the ports. button Delete Port... Add Port... Adds/deletes a port or a network path. button Configure Port...
Page 38 Configuring the Printer Driver Settings Windows 2000 (Administrator) Advanced Tab 1. Always available/Available from Specify the operation schedule for a printer. Selecting Available from allows specifying an operation time. 2. Priority Specify the priority in printing. Priority is adjustable from 1 to 99. Document of higher priority are printed before those of lower priority.
Page 39 Configuring the Printer Driver Settings Windows 2000 (Administrator) button Printing Defaults... Specifies standard (default) values for the properties (print settings) specifiable for each user. If a local printer is shared, the settings here are used as printing defaults for other users. Refer to "Configuring the Printer Driver Settings"...
Page 40 Configuring the Printer Driver Settings Windows 2000 (Administrator) Security Tab Displays a list of users and groups that are assigned access to this printer. A list of standard access permitted/prohibited for each group or user is displayed. Check the checkbox for permitting or prohibiting access.
Page 41 Configuring the Printer Driver Settings Windows 2000 (Administrator) Device Options Tab 1. Number of Paper Tray Select the number of available paper trays for the printer if an optional Paper Feed Module is installed. button Halftone Setup... Select the method of expressing device halftone (printer-specific halftone). Select the settings according to printing data and preference.
Page 42 2. Settings specified in this section are saved as standard (default) settings of the printer. 3. The Number of Paper Tray setting is not available for UF-490/525.
Page 43: Windows 2000 (User)
Configuring the Printer Driver Settings Windows 2000 (User) To change the printer settings, open the printer properties dialog box by the following steps. Select Print in the File menu of the application. Click the button in the Print dialog box. Properties...
Page 44 Configuring the Printer Driver Settings Windows 2000 (User) Main Tab 1. Paper Size Select a document size. 2. Paper Source Specify where the paper you want to use is located in the machine. If you choose Auto Selection, the printer driver will automatically select an appropriate tray according to the Paper Size. 3.
Page 45 Configuring the Printer Driver Settings Windows 2000 (User) Handling Tab 1. Sorter Select whether to Stack or Sort when printing multiple copies. 2. Output Order Specify the output order (Ascending/Descending). button Restore Defaults Return all items in the Handling Tab to standard settings (default).
Page 46 Configuring the Printer Driver Settings Windows 2000 (User) Quality Tab 1. Resolution Select the printer resolution (300dpi/600dpi). Halftone Color Adjustment... button • Contrast Adjust the contrast of print images. • Brightness Adjust the brightness of print images. • Dark Picture Select this option to print dark images brighter.
Page 47 Configuring the Printer Driver Settings Windows 2000 (User) • Input RGB Gamma Adjust the gamma of print images (color intensities). Red, Green and Blue can also be adjusted individually. • Black Ref/White Ref Adjust the difference between the darkest and lightest colors of an image. Increasing the Black Ref value or decreasing the White Ref value will intensify the contrast of the image but reduces the range of colors in between.
Page 48: Print Operation
Print Operation Printing from Windows Applications If the printer driver is installed properly and a printer is selected as the default printer in the printer setup, printing can be accomplished from any Windows application with simple operations. To print from most Windows applications, use the Print... command on the File menu. Selecting the Print... command typically displays the following Print dialog box: After selecting the print range to be printed and the number of copies, click on to start printing.
Page 49: Printing On Network
Print Operation Printing on Network For sharing a printer by connecting two computers via crossed-cable or using a hub, a connection among computers must be established. Establishing a connection among computers is verified by displaying the connected computers in Network Neighborhood on the desktop.
Page 50 Print Operation Printing on Network Client workstation (PC that uses other computer’s printer). Click the Start button, point to Settings, and then click Printers. Double-click Add Printer in the printers folder. Add Printer Wizard appears. Click on the button. Next Select Network Printer.
Page 51: Document Management System Section
Document Management System Section Installing the Document Management System Windows 95/98/Me/NT/2000 Insert the Panasonic Document Management System CD-ROM. Click on the desired the language. Click on the button. Next Click Panasonic-DMS. Note: The Fax Gateway and Firmware Update Utility is available for U.S.A. only.
Page 52 Installing the Document Management System Windows 95/98/Me/NT/2000 Verify the installation destination and click the button. Next Select your machine’s model(s) and click the (Add) button. Next Then, click the button. Click the Typical button. Enter the program folder name and click the button.
Page 53 Installing the Document Management System Windows 95/98/Me/NT/2000 The required files are copied. <Windows 95/98/NT only> Click on the button. When the setup process is completed, a message is displayed prompting you to restart your computer. Click the button to restart your Finish computer.
Page 54 Log on to the with account rights Administrator when installing Windows NT 4.0. Click on the button. Next Click the button. Finish The Panasonic Document Management System folder is added to the Start menu, and the installation is completed.
Page 55 3. By installing this software, the system selects LPT1 as the parallel port to be connected to the device. For connecting the device to a port other than LPT1, change connection ports by selecting [Panasonic], [Panasonic Document Management System], and [Port Selection Utility] from the Start menu.
Page 56: Document Manager
Manager and Document Viewer (See page 79) in combination, a number of documents (image files) can be classified, managed, browsed, and edited. → → Selecting Panasonic Panasonic Document Management System Document Manager in Programs of the Start menu displays the main window of the Document Manager. 1. Title Bar Displays the title of a screen.
Page 57 Document Manager Main Window 7. Document Window Displays a list of documents in the selected folder. Documents are displayed in thumbnails (reduced images). Page number and buttons are displayed at the bottom of a thumbnail image for grouped documents (configured with two or more pages).
Page 58: Basic Operations
Document Manager Basic Operations The Document Manager allows editing and managing documents displayed in thumbnail images by dragging and dropping. The function enables various operations as described below: • Selecting documents Clicking thumbnail images in the document window allows selection of documents. Dragging a mouse cursor on the screen or clicking with the Shift key held down allows selecting two or more documents at one time.
Page 59 Document Manager Basic Operations • Copying/Moving Documents Dragging a thumbnail image in document window and dropping it onto a folder in the folder window allows moving the document to the folder. Dragging & dropping with the Ctrl key held down copies a document. Dragging a document and dropping it onto another document in a document folder results in grouping the two documents together.
Page 60: Setting Plug-In
Document Manager Setting Plug-in • Import document (from scanner) Selecting Acquire Image... in the File menu displays a window for the Document Scanner (See page 62). The operation imports a document read on the scanner into a folder. • Import document (from file) Selecting Open in the File menu displays a dialog box for selecting files.
Page 61: File Menu
Document Manager File Menu • New Folder Create a new folder under a folder that is currently selected. Path of a folder to be created can be specified as required. • Shared Folder Create a new shared folder. Documents in “shared folder “ can be shared through a network from different computers.
Page 62 Document Manager File Menu • Properties Display the file properties. • Backup Backs up the documents stored in the selected folder. • Acquire Image... Using a scanner, etc. selected in Select Source, import a document to a folder that is currently selected. •...
Page 63 Document Manager File Menu • Print Print a document selected in the document window. • Print Setup Specify layout and printing size for a document to be printed. 1. Horizontal Position and Vertical Position Adjust the printing position on a sheet. 2.
Page 64 Document Manager File Menu • Launch to another application Opens a document selected in the document window with a specified application. Selecting External Application Setup displays a dialog box for adding/changing/deleting the application. Clicking the Add button displays a dialog box to Add External Application.
Page 65 Document Manager File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays any files. Selecting documents and clicking the button restores Undo documents that have been discarded. Click the Delete button to delete the selected document.
Page 66: Edit Menu
Document Manager Edit Menu • Undo Undo the last editing operation done. • Cut Delete a selected document from a folder and copy it to the clipboard. • Copy Copy a selected document onto the clipboard. • Paste Paste a document from the clipboard onto a selected folder. •...
Page 67: View Menu
Document Manager View Menu • Tool Bar Switch between displaying/hiding the tool bar. • Status Bar Switch between displaying/hiding the status bar. • List Format/Thumbnail Format Switch between list display and thumbnail display in the document window. • Arrange Folders Sort the document folders by name or date.
Page 68: Document Menu
Document Manager Document Menu • Open Open a selected document. Activates the Document Viewer (See page 56) and opens a document for editing. • Duplicate Makes a copy of the selected document in a folder. • Rotate Rotate the selected document. - Rotate Right - Rotate 180 Degrees - Rotate Left...
Page 69 Document Manager Document Menu • Ungroup Cancel the grouping for grouped documents. Either dividing all pages into individual documents or releasing only specified documents from a group can be selected. • Enhancement Apply the following correction to a selected document: - Correct Skew Detect any inclination of a document and automatically correct it.
Page 70: Image Converter
Windows 95/98/Me 1. Click the Start button, point to Settings and then click Printers. 2. Right-click on Panasonic Document Manager and select Properties from the dropdown menu. The Properties dialog box appears. • Paper/Layout tab - Paper Size...
Page 71: Windows Nt 4.0
Image Converter Windows NT 4.0 1. Click the Start button, point to Settings and then click Printers. 2. Right-click on Panasonic Document Manager and select Document Defaults from the dropdown menu. The Document Properties dialog box appears. • Page Setup Tab...
Page 72: Windows 2000
Image Converter Windows 2000 1. Click the Start button, point to Settings and then click Printers. 2. Right-click on Panasonic Document Manager and select Printing Preferences from the dropdown menu. The Printing Defaults dialog box appears. • Layout tab Sets the document orientation.
Page 73: Document Scanner
Document Scanner Main Window Upon image scanning, an image is imported directly into a document using a TWAIN-compatible application (image editing software, etc.). Selecting Acquire Image... in the File menu displays for the Document Scanner dialog box. Preview Window Displays images of a preview scan. The black frame represents the actual scanning area (Output Size). You may adjust/select the final scanning area by resizing the black frame over the desired area of the image.
Page 74 Document Scanner Main Window Slice Level (valid only when monochrome is selected) Specify the value of distinction between monochrome for monochrome manuscript. Adjust the value according to density of a manuscript to be scanned. Brightness (valid only when halftone or grayscale is selected) Adjust the brightness for halftone or grayscale documents.
Page 75: Tool Menu
Document Scanner Tool Menu • Adjustment - Gamma Curve Display a dialog box for adjusting the gamma (color strength characteristics) of an image. (valid only when halftone or grayscale is selected) Adjust the gamma curve by dragging the slide bar or entering a value. Moving the slide bar in the + direction reduces the difference between the highlight (light portion) and halftone.
Page 76 Document Scanner Tool Menu • Adjustment - Highlight and Shadow Displays a dialog box for adjusting the highlight and shadow. (valid only when halftone or grayscale is selected) Adjust the highlight and shadow by dragging the slide bar or entering a value. Enhancing the highlight (bright portion) and the shadow (dark portion) makes clear shades on an image.
Page 77: Image Scanning
Select Acquire Image... in the File menu to display Document Scanner. Specify the image type, resolution, and paper size of a document to be scanned. Place a document on the ADF and click UF-490 button. Preview A preview-scanned image is displayed in the preview window.
Page 78 Document Scanner Image Scanning Click the button to scan an Scan image into the document desktop. 1. Adjust parameters for an optimum scanning image, with the view on preview image. NOTE Preview scanning can be repeated any number of times. 2.
Page 79: Document Viewer
Double-clicking on the document (thumbnail) in the Document Manager screen or selecting Open in the Document menu displays the main window of the Document Viewer. → NOTE 1. The program is activated also by selecting Panasonic Panasonic Document → Management System...
Page 80 Document Viewer Main Window 1. Title Bar Displays the title of the screen and the name of the image file being displayed. 2. Menu Bar Displays the menu of the Document Viewer. 3. Tool Bar Displays the tool buttons of the Document Viewer. Tool buttons correspond to functions of the menus in the menu bar.
Page 81: Basic Operations
Document Viewer Basic Operations • Selecting Page Selecting a page by clicking in the page list displays an image of the selected page on the image window. Dragging and dropping a page in the page list can change the order of the pages. •...
Page 82: Annotation Function
Document Viewer Annotation Function Document Viewer provides the functions for adding various graphics and text to an image. The graphics and text added to an image are called <Annotation>. The annotation function, unlike usual image editing applications, does not change an image itself but lays graphics and texts onto an image.
Page 83: File Menu
Document Viewer File Menu • Open Opens an image file saved in the computer. Files of the following formats can be opened on the Document Viewer. - TIFF Tagged-Image File Format (TIFF) - JPEG Joint Photographic Experts Group (JPEG) format - BMP Windows standard bitmap format - PNG...
Page 84 Document Viewer File Menu • Print Prints a document under the editing operation. For a document containing two or more pages, pages from-to can be specified for printing. • Print Setup Specify the layout, printing size, and printing of annotations for a document to be printed.
Page 85 Document Viewer File Menu • Launch to another application Opens a document selected in the document window with a specified application. Selecting External Application Setup displays a dialog box for adding/changing/deleting the application. Clicking the Add button displays a dialog box to Add External Application.
Page 86 Document Viewer File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays any pages. Selecting page and clicking the button restores page that has Undo been discarded. - Empty Trash Can Deletes the pages in the Trash Can. If the page is emptied from the Trash Can, it is permanently deleted.
Page 87: Edit Menu
Document Viewer Edit Menu • Undo Undo the last editing operation done. • Cut Delete a selected annotation from a folder and copy it to the clipboard. • Copy Copy a selected annotation onto the clipboard. • Paste Paste an annotation from the clipboard onto a selected page.
Page 88: View Menu
Document Viewer View Menu • Drag Mode Changes from Drag Mode to Text edit mode. • Zoom In Zooms in an image. • Zoom Out Zooms out an image. • Fits to Page Width Fits the display to the page width. •...
Page 89: Page Menu
Document Viewer Page Menu • Next Display the next page. • Previous Display the previous page. • Top Display the top page. • Last Display the last page. • Select Display a specified page. • Auto Paging Turns the pages automatically. - Move Forward Automatically step through pages forwards.
Page 90 Document Viewer Page Menu • Add Page Adds new pages to documents. • Insert Page Inserts a page at the current position. • Replace Page Replace the current page with a new one. • Rotate Page - Rotate Right Rotate the page 90 degrees clockwise. - Rotate 180 Degrees Rotate the page 180 degrees - Rotate Left...
Page 91 Document Viewer Page Menu • Copy Page to Clipboard Copy the entire page selected onto the clipboard. • Copy Select Area Copy Select Area To Clipboard • Select All Pages Select All Pages.
Page 92: Annotation Menu
Document Viewer Annotation Menu • Show Annotation The check box on/off setting specifies whether to display an annotation in the page list thumbnail. • Set Annotation Protect the annotation from re-editing. • Annotation Order - Change Order To Top - Change Order To Last - Change Order To Previous - Change Order To Next •...
Page 93 Document Viewer Annotation Menu • Header Edits a header common to each page. • Footer Edits a footer common to each page. • Edit Text Sets a format of a text in a selected annotation. • Properties Display Properties for annotation. 1.
Page 94 Document Viewer Annotation Menu • Text Creates a text annotation. Select text annotation in annotation menu (or tool button), and drag the mouse in the image window to specify the display position. A dialog box for text setup will appear. Enter the text to display, and then specify text color and font.
Page 95 Document Viewer Annotation Menu • Ellipse Creates an ellipse annotation. Select the ellipse annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw an ellipse. 1. For specifying the thickness and colors of the rectangle, select the drawn rectangle and select NOTE Properties in the Annotation menu (See page 92).
Page 96 Document Viewer Annotation Menu • White Block Creates a white rectangle (solidly white-painted rectangle) annotation. Select the white annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw a white rectangle. • Black Block Creates a black rectangle (solidly black-painted rectangle) annotation.
Page 97 Document Viewer Annotation Menu • Marker Creates a marker annotation. Select the marker annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw a marker. • Label Creates a label annotation. Select the label annotation in the annotation menu (or tool button), and drag the mouse in the image window to draw label displays Text Format Setup dialog box.
Page 98 Document Viewer Annotation Menu • Stamp Creates a stamp annotation. The stamp annotation pastes another image file like a stamp. Select the stamp annotation in the annotation menu (or tool button) and click the button. Then drag the mouse in the image window to specify the area, displaying the stamp dialog box.
Page 99 Document Viewer Annotation Menu • Date Creates a date annotation. Select the date annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area, displaying the Properties dialog box. Specify the format, color, and font of the date to be displayed. 1.
Page 100 Document Viewer Annotation Menu • Page No. Creates a page number annotation. Select the page number annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area. Double-click the Page No area to display the text the settings dialog box.
Page 101: Window Menu
Document Viewer Window Menu • Main Tool Bar Show/hide main toolbar. • Page Tool Bar Show/hide page toolbar. • Annotation Tool Bar Show/hide page adjustment toolbar. • Image Tool Bar Show/hide page adjustment toolbar. • Status Bar Show/hide statusbar. • Page List Show/hide page list.
Page 102: Status Monitor
Status Monitor Task Bar Display The Status Monitor is a MFP utility that monitors and displays the current status of connected devices. Upon activation of Windows, the icon of the status monitor appears on the System Tray. Status Monitor The Status Monitor indicates the device status by icon lamp color as listed below. Lamp color Status Blue...
Page 103: Task Bar Menu
Status Monitor Task Bar Menu Right-clicking on the status monitor in the System Tray displays the dropdown menu as shown below: 1. About Displays the version information about the status monitor. 2. Open Status Monitor Displays details about the current status of the device. 3.
Page 104: Display Status Details
Status Monitor Display Status Details Right-clicking the status monitor icon in the Task Bar and selecting Open Status Monitor in the dropdown menu displays a dialog box for the status monitor. • Status Tab 1. Model Displays the name and number of a connected device. 2.
Page 105 Status Monitor Display Status Details • Configuration Tab 1. Model Displays the name and number of a connected device. 2. Configuration Display a list with the current device configuration (optional devices, etc.). 3. Status Displays the communication status between the status monitor and the device.
Page 106 Status Monitor Display Status Details • Paper Tab The tab displays the type, size, and if there is any paper loaded in the paper tray. A comment by the user can be entered freely in the <Paper Type> field. 1. Changing the types of loaded paper does not change the comment in <Paper Type> unless it NOTE is rewritten by a user.
Page 107: Configuration Editor
This utility allows you to edit the machine configuration through the Parallel Port connected between the PC and the device. → → Startup Windows, and select Panasonic Panasonic Document Management System → Utilities Configuration Editor from the Programs in the Start menu to display the configuration editor dialog box.
Page 108 Configuration Editor Main Window • button Retrieve Retrieve Retrieve the current settings of the selected folder from the device. • button Write Write's the settings in the folder to the device. • button Open File Opens the settings in the folder from a file. •...
Page 109: User Parameters Folder
Configuration Editor User Parameters Folder Specify the originating party name and telephone number, etc. to be registered on the device for fax communications.
Page 110: Fax Parameters Folder
Configuration Editor Fax Parameters Folder Display or change the Fax Parameter Settings. 1. The contents of the Fax Parameter differs depending on the model. NOTE...
Page 111: Journal Folder
Configuration Editor Journal Folder Display the Fax communication journal.
Page 112: Phone Book Setting Shortcut Activation Folder
Configuration Editor Phone Book Setting Shortcut Activation Folder When the Phonebook Folder is selected the Phone Book Editor utility will be started.
Page 113: Phonebook Editor
Phonebook Editor Features This function allows registering, deleting, and modifying fax phone numbers in the main unit from a connected PC. Registering, deleting, modifying The operation described on the fax numbers can be operated on left is controllable on a connected the control panel of the machine.
Page 114: Activation Procedure
Take the following steps to activate the phonebook editor software. Click Start at the bottom left of the PC screen. Start Select Programs. Select Panasonic. Select Panasonic Document Management System. Select MFP Utilities. Select Phone Book Editor. Phone Book Editor splash screen appears and the...
Page 115: Main Window
Phonebook Editor Main Window The screen shown below appears on the PC: Indication Description Reference Abbr. Dialing No. Tab Contains the abbreviated dialing number entries One-Touch Tab Contains the One-Touch Key entries About Version information of software ABBR. NO. Abbreviated Dialing Number Telephone No.
Page 116 Phonebook Editor Main Window Indication Description Reference Help Display an on-line help screen Exit Close the phonebook editor software ONE-TOUCH One-Touch Key...
Page 117: Retrieve/Write
Phonebook Editor Retrieve/Write This function retrieves the fax numbers in the connected device by PC and writes fax numbers from the PC to main unit. Click Retrieve. Retrieve Click the button. A list of fax numbers in the machine is displayed.
Page 118: Open/Save File
Phonebook Editor Open/Save File This function opens the phonebook file in the PC, edits the file and then saves the file in the PC again. Click Open File Open File Click the button. The File Open dialog box appears 1. Select a file from the list (e.g. UF-790.pb) 2.
Page 119 Phonebook Editor Open/Save File Click Save File after the editing is completed. Save File Click the button. The phonebook information is saved in the For Save File: 1. Select an existing file from the list or enter a new file name. 2.
Page 120: Insert Entry
Phonebook Editor Insert Entry This function adds lines in the list when editing the phonebook. The steps for inserting lines is as follows: Ex: Insert a line between the 2 and 3rd lines. Click the portion indicated as Click Insert Entry. A line is inserted as shown on the left.
Page 121: Delete Entry
Phonebook Editor Delete Entry The steps for deleting lines is as follows: Ex: Delete the 3 line. Click the portion indicated as Click Delete Entry. The screen shown on the left appears. Click The line is deleted as shown on the left.
Page 122: Panafax Desktop
Panafax Desktop General Description Panafax Desktop is a PC Faxing application specifically designed to compliment the Panasonic line of multi- function products (i.e. UF-490, 525, 590, 790, etc.). Document created on the PC can be easily faxed to a remote location directly without having to print a hard copy first and then put through the fax machine to send.
Page 123 Panafax Desktop Sending Document The Panafax Desktop window appears with the Fax image attached. To preview the Fax image, click on the Preview button on the tool bar at the left of the window. Click on the button to return to Close the Panafax Desktop window.
Page 124 Panafax Desktop Sending Document Click on the button to start the transmission.
Page 125 Panafax Desktop Sending Document Sending a Document to a recipient in the Personal Address Book The frequently used fax numbers can be registered tn the Panafax Desktop Personal Address Book. To register a recipient to the Personal Address Book, see page 127. From the Panafax Desktop main window.
Page 126 Panafax Desktop Sending Document Click on the Personal Address Book tab and select the recipient(s) from the list. Clock on the button to register the recipient(s) to the recipient list. Then, click the (Send) button. Click on the button to start the transmission.
Page 127: Managing The Personal Address Book
Panafax Desktop Managing the Personal Address Book To register a recipient to the Personal Address Book, follow the steps below: Click on the (Personal Address Book) button to open the Phone Book dialog box. Click on the button. <Contact Tab> •...
Page 128 Panafax Desktop Managing the Personal Address Book Click on the button to save the entry. To add another entry, repeat from step 2. 1. The One-Touch/Abbreviated Dialing Numbers registered in the your machine are automatically NOTE uploaded in the Personal Address Book when activating the Panafax Desktop if the machine is corrected to your PC.
Page 129 Panafax Desktop Managing the Personal Address Book To register a group of recipients, follow the steps below: Click on the (Personal Address Book) button to open the Phone Book dialog box. Click on the button. The Group Registration dialog box appears. Click on the button.
Page 130 Panafax Desktop Managing the Personal Address Book The Add New Group Name dialog appears. Enter the group name and click button. Select the desired recipients. Click the button to add the recipient(s) to the Member list. To add another group, repeat from step 3. If finished, click the button to exit Group Registration.
Page 131: Receiving Document
Panafax Desktop Receiving Document If you have set the Fax Parameter No. 63 (PC-FAX RCV Mode) on your machine to “Upload & Print” or ”Upload”, the received faxes is automatically uploaded to the Panafax Desktop. When a fax is receive on the machine, it will proceed as follow: A receiving notice appears on the connected PC.
Page 132: Cover Sheet
Panafax Desktop Cover Sheet The Cover Sheet is attached to the first page of every sending fax and contains information such as the recipient’s name, sender’s name, date, title, etc. Creating a Cover Sheet Click on the (Cover Sheet Editor) button.
Page 133 Panafax Desktop Cover Sheet [View] menu Show Grid Display the grid. Preview Display the preview of the cover sheet. Show Status Bar Display the status bar. Zoom Sets the ratio for the cover sheet editing screen. Scale unit Sets the scale unit of measure (cm/inch). [Options] menu Font Specifies the character font.
Page 134 Panafax Desktop Cover Sheet Setting the Usage of the Cover Sheet Click on the (Configuration) button. The Options dialog box appears. Show the tab. Cover Sheet Select the Cover Sheet then set the usage. Click the button. Apply...
Page 135: Tool Bar
Panafax Desktop Tool Bar Panafax Desktop main dialog box. Used to start the transmission. [Send] Used to view the cover sheet or transmission file. [Preview] Used to specify the resolution and paper size for the transmission. Also, used [Configuration] to set the Cover sheet usage. Used to select the file to be send.
Page 136: Setup Menu
Panafax Desktop Setup Menu Dialing Settings Tab Specify the local and long distance call access number and whether or not to apply it when dialing. Sender Details Tab Used to identify yourself with various information on the Cover Sheet when sending a fax.
Page 137 Panafax Desktop Setup Menu Connection Tab Specifies the connection type and directory/folder path of the following components. • Scheduler • Send Log • Receive Log For details on setting up Client and Server connection, please refer to the section of Client and Server Setting on page 140.
Page 138: Configuration Menu
Panafax Desktop Configuration Menu Page Size Tab Set the page size to be used for the transmission. The selectable page sizes are depending on the capability of the machine connected to your PC. Resolution Tab Set the resolution to be used for the transmission. The selectable resolutions are depending on the machine’s capability connected to your PC.
Page 139 Panafax Desktop Configuration Menu Quality Tab Set the quality to be used for the transmission. Others Tab Set the other preferences.
Page 140: Client And Server Setting
The Panafax Desktop module can be setup on any Windows computer on a network to serve as a Fax Server with a compatible Panasonic MFP Fax/Copier connected. Other computer on the network with the Panafax Desktop module installed and setup as Client can then send and receive faxes through the Panafax Desktop Server PC.
Page 141 Panafax Desktop Client and Server Setting Setting the Panafax Desktop as a Client Install the Panasonic-DMS on a networked computer and select Client install on the Select Setup Type dialog box during the installation. Click to copy all the necessary files.
Page 142: Troubleshooting
Troubleshooting Troubleshooting Printing operation fails If the printing operation fails, check the following points first: • Connection cables are properly connected. • Length of connection cables is not longer than 20 ft. (6 m). • Power of devices is turned on. •...
Page 143: Document Is Not Printed Correctly
Troubleshooting Document is not printed correctly Problem Action Printing position is wrong or print is Paper size or printing orientation is different between the application settings and misses on the edge the printer driver settings. Specify the settings again. The specified paper has not been loaded on the device. Specify the settings again or load the appropriate paper.
Page 144: Error Messages Displayed On The Computer
Troubleshooting Error messages displayed on the computer Problem Action Error in writing to LPT1. Verify that the device is connected to the computer correctly. Unable to write to the Specified Verify that the power of the device is turned on. device.
Page 145: Appendix
Appendix Printing/Scanning Area 0.1/2.5 0.1/2.5 0.1/2.5 Bottom (Unit: inches/mm)
Page 146: Parallel Interface Connector
Appendix Parallel Interface Connector The printer has a parallel interface for connecting to PC. Shape of Connector Signal lines and pin arrangement Signal name Signal name DATA0 DATA1 DATA2 DATA3 DATA4 DATA5 DATA6 DATA7 nACK BUSY SELECT nNIT nAUTOFD* nFAULT Not Used Not Used Not Used...
Page 147 Appendix Parallel Interface Connector Signal name Function nACK Signal indicating that printer has read data into device completely. This signal is output in response to /STB. BUSY Signal indicating that printer is unable to receive data. Printer is able to receive data when this signal is Low. Signal indicating Paper Out of printer.
Page 148: Class 2 Fax Modem Section
Class 2 Fax Modem Section Installing the Panasonic Class 2 Fax Modem Installation (Windows 95/98/Me) The installation is required for transmitting/receiving of Faxes with a PC using general-purpose PC fax function software (recommended: WinFax PRO 10.0). Class 2 Fax Modem...
Page 149 Installing the Panasonic Class 2 Fax Modem Installation (Windows 95/98/Me) Click on the button. Next (Windows 98/Me only) 1. Select No, the device isn’t in the list. 2. Click on the button. Next (This screen will only appear if a new device is found.)
Page 150 Installing the Panasonic Class 2 Fax Modem Installation (Windows 95/98/Me) 1. Select Ports (COM&LPT). 2. Click on the button. Next 1. Select Communications Port. 2. Click the button. Have Disk... 1. Enter D:\English\Pdms\Setup. (Where "D" is your CD-ROM drive.) 2. Click on the button.
Page 151 Installing the Panasonic Class 2 Fax Modem Installation (Windows 95/98/Me) Click on the button. Next Click the button. Finish Click the button and restart the PC. Repeat steps from "1" to "3." Continued on the next page...
Page 152 Installing the Panasonic Class 2 Fax Modem Installation (Windows 95/98/Me) 1. Select No, the device isn’t in the list. 2. Click on the button. Next (This screen will only appear if a new device is found.) 3. Select No, I want to select the hardware from a list.
Page 153 Installing the Panasonic Class 2 Fax Modem Installation (Windows 95/98/Me) 1. Select Don’t detect my modem; I will select it from a list. 2. Click on the button. Next 1. Click the button. Have Disk... 1. Enter D:\English\Pdms\Setup. (Where "D" is your CD-ROM drive.) 2.
Page 154 Installing the Panasonic Class 2 Fax Modem Installation (Windows 95/98/Me) 1. Select Panasonic MFP Redirected Com Port (COM3*). * COM number depends on the PC. 2. Click on the button. Next Click the button. Finish • Installation of the modem is completed.
Page 155: Installation (Windows Nt 4.0)
Installing the Panasonic Class 2 Fax Modem Installation (Windows NT 4.0) Installing the Panasonic Class 2 Fax Modem. The installation is required for transmitting/receiving Faxes with a PC, using general-purpose PC fax function software (recommended: WinFax PRO 10.0). Class 2 Fax Modem...
Page 156 Installing the Panasonic Class 2 Fax Modem Installation (Windows NT 4.0) 1. Enter D:\English\Pdms\Setup. (Where "D" is your CD-ROM drive.) 2. Click on the button. 1. Select the Class 2 Fax Modem of your machine. 2. Click on the button.
Page 157 Installing the Panasonic Class 2 Fax Modem Installation (Windows NT 4.0) Close the Modems Properties screen.
Page 158: Installation (Windows 2000)
Installing the Panasonic Class 2 Fax Modem Installation (Windows 2000) Installing the Panasonic Class 2 Fax Modem. The installation is required for transmitting/receiving FAX’s with a PC, using a general-purpose PC fax function software (recommended: WinFax PRO 10.0). Class 2 Fax Modem...
Page 159 Installing the Panasonic Class 2 Fax Modem Installation (Windows 2000) 1. Select Add/Troubleshoot a device. 2. Click on the button. Next 1. Select Add a new device. 2. Click on the button. Next 1. Select No, I want to select the hardware from a list.
Page 160 Installing the Panasonic Class 2 Fax Modem Installation (Windows 2000) 1. Select Don’t detect my modem; I will select it from a list. 2. Click on the button. Next Click the button. Have Disk... 1. Enter D:\English\Pdms\Setup. (Where "D" is your CD-ROM drive.) 2.
Page 161 Installing the Panasonic Class 2 Fax Modem Installation (Windows 2000) 1. Select the COM port shown at the bottom of the COM ports list. 2. Click on the button. Next 1. If a warning message for logo certification appears, click the button and continue installation.
Page 162 PANASONIC FACSIMILE MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. PANASONIC DOCUMENT IMAGING COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT,...

This manual is also suitable for:

Uf-525 Uf-590 Uf-890 Uf-990 Uf-790

Panasonic UF-490 Software Manual

Before Use

Precautions

External View

Printer Section

Installing the Printer Driver

Configuring the Printer Driver Settings

Print Operation

Document Management System Section

Installing the Document Management System

Document Manager

Image Converter

Document Scanner

Document Viewer

Status Monitor

Configuration Editor

Phonebook Editor

Panafax Desktop

Troubleshooting

Appendix

Class 2 Fax Modem Section

Installing the Panasonic Class 2 Fax Modem

Quick Links

Operating Instructions

Related Manuals for Panasonic UF-490

Summary of Contents for Panasonic UF-490

This manual is also suitable for:

Table of Contents