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Brother MFC-J245 User Manual
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Brother MFC-J245 User Manual

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Advanced User's Guide
MFC-J245
Version 0
USA/CAN

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Summary of Contents for Brother MFC-J245

  • Page 1 Advanced User’s Guide MFC-J245 Version 0 USA/CAN...
  • Page 2 This Guide provides instructions for Scanning, HTML file/CD-ROM Printing, PC-Fax and other operations that can be User’s Guide performed by connecting your Brother machine to a computer. You can also find useful information about using the Brother ControlCenter utility, and frequently used terms.

  • Page 3: Table Of Contents

    Table of Contents General setup Memory Storage ....................1 Volume Settings.....................1 Ring Volume ....................1 Beep Volume ....................2 Speaker Volume ....................2 Automatic Daylight Saving Time................2 Sleep Mode ......................3 LCD ........................3 LCD Contrast....................3 Mode Timer......................4 Security features TX Lock .........................5 Setting and changing the TX Lock password ..........5 Turning TX Lock on/off ..................6 Sending a fax Additional sending options..................7...
  • Page 4 Dialing and storing numbers Voice operations ....................16 Tone or Pulse (Canada only).................16 Fax/Tel mode....................16 Caller ID......................16 Special line considerations ................17 Additional dialing operations................19 Dialing access codes and credit card numbers ..........19 Additional ways to store numbers ................20 Setting up Groups for Broadcasting ..............20 Changing or deleting a Group ...............20 Printing reports Fax reports......................22...

  • Page 5: General Setup

    General setup Memory Storage Volume Settings Even if there is a power failure, you will not Ring Volume lose your menu settings because they are stored permanently. Temporary settings, You can choose a range of ring volume such as Overseas Mode, will be lost, and you levels, from High to Off.

  • Page 6: Beep Volume

    Chapter 1 Automatic Daylight Beep Volume Saving Time When Beep is on, the machine will beep when you press a key, make a mistake, or You can set the machine to change after you send or receive a fax. automatically for daylight saving time. It will You can choose a range of sound volume set itself forward one hour in the Spring and levels, from High to Off.

  • Page 7: Sleep Mode

    General setup Sleep Mode You can choose how long the machine must LCD Contrast be idle (up to 60 minutes) before it goes into Sleep Mode. The timer will restart if any You can adjust the LCD contrast. If you are operation is carried out on the machine.

  • Page 8: Mode Timer

    Chapter 1 Mode Timer The machine’s control panel has three temporary mode keys: FAX, SCAN and COPY. You can change the amount of time the machine takes after the last SCAN or COPY operation before it returns to FAX mode. If you choose Off, the machine stays in the mode you used last.

  • Page 9: Security Features

    PC printing Press OK. NOTE Press Stop/Exit. If you forget the TX Lock password, call Brother Customer Service. (See Basic Changing the password User’s Guide: Brother numbers.) Press Menu, 3, 0, 1. Press a or b to choose Set Password.

  • Page 10: Turning Tx Lock On/Off

    Chapter 2 Turning TX Lock on/off Turning TX Lock on Press Menu, 3, 0, 1. Press a or b to choose Set TX Lock. Press OK. Enter the registered four-digit password. Press OK. The machine goes offline and the LCD displays TX Lock Mode.

  • Page 11: Sending A Fax

    Sending a fax Additional sending Stop faxing options To stop faxing, press Stop/Exit. Contrast Sending faxes using multiple settings If your document is very light or very dark, you may want to change the contrast. For most When you send a fax, you can choose a documents, the factory setting Auto can be combination of settings, such as used.

  • Page 12: Changing The Fax Resolution

    Chapter 3 Changing the fax resolution NOTE You can choose four different resolution The quality of a fax can be improved by settings for black & white faxes and two for changing the fax resolution. Resolution can color faxes. be changed for the next fax or for all faxes. Black &...

  • Page 13: Additional Sending Operations

    Sending a fax Additional sending Dual Access (Black & White only) operations You can dial a number and start scanning the Sending a fax manually fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD displays the new Manual transmission lets you hear the job number.
  • Page 14 Chapter 3 How to broadcast a fax NOTE • If you did not use up any of the numbers Load your document. for Groups, you can broadcast faxes to as many as 90 different numbers. Press (FAX). • The machine’s available memory will vary depending on the types of jobs in the Enter a number.

  • Page 15: Real Time Transmission

    Sending a fax Real Time Transmission Press 2 so you can continue sending your fax. When you are sending a fax, the machine will Load your document. scan the document into the memory before sending it. Then, as soon as the telephone Enter the fax number.

  • Page 16: Checking And Canceling Waiting Jobs

    Chapter 3 Checking and canceling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD displays No Jobs Waiting.) Press Menu, 3, 5. Any waiting jobs appear on the LCD.

  • Page 17: Receiving A Fax

    If you have chosen PC-Fax Receive, your For more information, see Software and machine will receive and store your faxes in Network User’s Guide: Run Brother's its memory when your PC is turned off. To PC-FAX Receiving Software on Your print faxes from the memory, follow the ®...

  • Page 18: Turning Off Memory Receive Operation

    For more information, see Software and If all the received faxes have already Network User’s Guide: Receive Faxes been printed Using Brother's PC-FAX Receive ®  Erase All Fax? Software(Windows • If you press 1 (Yes), faxes in the •...

  • Page 19: Additional Receiving Operations

    Receiving a fax Additional receiving Receiving a fax at the end of a conversation operations At the end of a conversation, you can ask the Receiving faxes into memory other party to send you a fax before you both hang up. Make sure the ADF is empty. when paper tray is empty Ask the other party to place the As soon as the paper tray becomes empty...

  • Page 20: Dialing And Storing Numbers

    Dialing and storing numbers Voice operations Caller ID The Caller ID feature lets you use the Caller You can use your external telephone to dial ID subscriber service offered by many local voice calls. telephone companies. This service displays the telephone number or name (if available) Tone or Pulse (Canada only) of your caller as the line rings.

  • Page 21: Special Line Considerations

    Dialing and storing numbers Special line considerations Viewing the Caller ID List Your machine stores information for the last thirty calls in the Caller ID list. When the Roll-over telephone lines thirty-first call comes into the machine, it replaces information about the first call. You A roll-over telephone system is a group of two can view or print this list.
  • Page 22 Chapter 5 Converting telephone wall outlets Plug one end of the telephone line cord for your machine into the L2 jack of the There are three ways to convert to an RJ11 triplex adapter. Plug the other end into jack. The first two ways may require help from the LINE jack inside the machine.

  • Page 23: Additional Dialing Operations

    Dialing and storing numbers Additional dialing To temporarily change a number, you can use the dial pad to manually substitute part of operations the number. For example, to change the number to ‘555-7001’, you could enter the number (#03 ‘555’) using Dialing access codes and (Address Book), choose Search, credit card numbers...

  • Page 24: Additional Ways To Store Numbers

    Chapter 5 Additional ways to To add Speed Dial numbers follow the instructions below: store numbers For example, for Speed Dial numbers #05 and #09. Press (Address Book), 05, Setting up Groups for (Address Book), 09. Broadcasting The LCD displays: #05#09. A Group, which is stored in a Speed Dial G01:#05#09 location, allows you to send the same fax...
  • Page 25 Dialing and storing numbers Add or delete the Speed Dial numbers in the Group.  To add Speed Dial numbers, press d or c to position the cursor under a blank space. Press (Address Book) and enter the Speed Dial number you want to add to the Group using the dial pad.

  • Page 26: Printing Reports

    Printing reports Fax reports Press a or b to choose an interval. Press OK. If you choose Every 50 Faxes, go to You can use the Menu keys to set up the step e. Transmission Verification Report and the  Every 6, 12, or 24 hours;...

  • Page 27: Reports

    Printing reports Reports The following reports are available:  Transmission Prints a Transmission Verification Report for your last transmission.  Address Book Prints a list of names and numbers stored in the Address Book memory, in numerical order.  Fax Journal Prints a list of information about the last incoming and outgoing faxes.

  • Page 28: Making Copies

    Making copies Copy options Changing copy quality You can choose different settings to change You can change the copy settings for the next the speed and quality of your copies. The copy. factory setting is Normal. These settings are temporary. The machine If you choose Normal you can only choose returns to its default settings one minute after Plain Paper in Paper Type.

  • Page 29: Enlarging Or Reducing Copies

    Making copies Enlarging or reducing copies NOTE • Page Layout is not available with You can choose an enlargement or reduction Enlarge/Reduce. ratio. If you choose Fit to Page, your • Page Layout, Sort and machine will adjust to the size you set in Remove Bkg.
  • Page 30 Chapter 7 Press Copy Options and a or b to Place the document face down in the choose Page Layout. direction shown below: Press OK.  2in1(P) Press a or b to choose Off(1in1), 2in1(P), 2in1(L), 4in1(P), 4in1(L), Poster(3x3) or 2in1(ID) ...

  • Page 31: In 1 Id Copy

    Making copies 2 in 1 ID copy (Page Layout) Press Black Start or Color Start. The machine starts scanning one side of the identification card. You can copy both sides of your identification card onto one page, keeping the original card After the machine has scanned one size.

  • Page 32: Adjusting Density

    Chapter 7 Remove Background Color After the machine scans the page on the scanner glass, press 1 to scan the next page. Removes a document's light background colors when copying. This may make the Place the next page on the scanner copy more readable and will save some ink.

  • Page 33: A Routine Maintenance

    Routine maintenance Cleaning and checking Clean the outside of the machine as follows: the machine IMPORTANT • Use neutral detergents. Cleaning with Cleaning the outside of the volatile liquids, such as thinner or benzine, machine will damage the outside surface of the machine.

  • Page 34: Cleaning The Machine's Printer Platen

    Lift the output paper tray cover and Clean the machine’s printer platen (1) remove anything that is stuck inside the and the area around it, wiping off any paper tray. scattered ink with a dry, soft lint-free cloth. Wipe the inside and outside of the paper tray with a dry, soft lint-free cloth to remove dust.

  • Page 35: Cleaning The Paper Feed Rollers

    Routine maintenance Cleaning the paper feed Put the paper tray firmly back in the machine. rollers Re-connect the power cord. If the paper feed rollers are stained with ink, it NOTE may cause paper feed problems. Do not use the machine again until the Unplug the machine from the AC power rollers are dry.

  • Page 36: Cleaning The Paper Pick-Up Rollers

    Cleaning the paper pick-up Clean the Paper Pick-up Rollers (1) with a soft lint-free cloth moistened with rollers water. Slowly turn the rollers so that the whole Unplug the machine from the AC power surface is cleaned. outlet. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all Pull the paper tray completely out of the moisture.

  • Page 37: Checking The Ink Volume

    Routine maintenance Packing and shipping Checking the ink volume the machine You can check the ink that is left in the cartridge. When you transport the machine, use the Press Menu, 1, 3. packing materials that came with your machine. If you do not pack the machine The LCD displays the ink volume.
  • Page 38 Lift the scanner cover (1) to release the Install the orange protective part, and lock. Gently push the scanner cover then close the ink cartridge cover. support down (2) and close the scanner cover (3) using both hands. CAUTION IMPORTANT Be careful not to pinch your fingers when •...
  • Page 39 Do not pack the used ink cartridges in the carton. NOTE If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine.

  • Page 40: B Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Address Book Coding method Your list of Speed Dial and Group names Method of coding the information and numbers that you have stored for contained in the document.
  • Page 41 Journal report on demand without interrupting the cycle. F/T Ring Time LCD (Liquid Crystal Display) The length of time that the Brother machine rings (when the Receive Mode The LCD on the machine that displays setting is Fax/Tel) to notify you to pick up interactive messages during on-screen a voice call that it answered.
  • Page 42 Overseas Mode Settings Tables Makes temporary changes to the fax At-a-glance instructions that show all the tones to accommodate noise and static on settings and options that are available for overseas telephone lines. setting up your machine. Pause Speed Dial Allows you to place a 3.5 second delay in You can set up names and numbers for the dialing sequence while you are dialing...
  • Page 43 Glossary User Settings A printed report that shows the current settings of the machine. WLAN Report A printed report that shows the result of the WLAN Connection.

  • Page 44: Index

    Index Numerics Copy 2 in 1 ID ..........27 density ..........28 2 in 1 ID Copy ..........27 enlarge/reduce ........25 page layout (N in 1) ......25 poster ........... 25 quality ........... 24 Access codes, storing and dialing ....19 remove background color .....
  • Page 45 Groups for Broadcasting ......20 Packing and shipping the machine ..33 Power failure ..........1 Presto! PageManager See Software and Network User’s Guide. ID Copy ............27 See also Help in the Presto! PageManager Ink cartridges application. checking ink volume ......33 Print fax from memory ........
  • Page 46 TAD (telephone answering device), external ............18 with two-line jack ........18 Telephone line roll over lines .........17 two-line telephone system ....17 Troubleshooting checking ink volume ......33 Two-line telephone system ......17 TX Lock turning on/off ...........6 Volume, setting beeper .............2 ring ............1 speaker ...........2 Warranties are in the box ®...
  • Page 47 Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. www.brotherearth.com...

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