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Brother MFC-8220 User Manual
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Brother MFC-8220 User Manual

Brother printer/fax/scanner/copier mfc-8220 user's guide
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USER 'S GUIDE
MFC-8220

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Summary of Contents for Brother MFC-8220

  • Page 1 USER ’S GUIDE MFC-8220...

  • Page 2: Compilation And Publication Notice

    ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

  • Page 4: Safety Precautions

    Safety precautions To use the MFC safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the AC power socket.
  • Page 5 IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

  • Page 6: Choosing A Location

    Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone wall socket and a standard, grounded AC power outlet. Choose a location where the temperature remains between 10°...

  • Page 7: Quick Reference Guide

    Quick Reference Guide Sending faxes Automatic Transmission If it is not illuminated in green, press Place the original document face down in the ADF. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Start Press Real Time Transmission You can send faxes in real time.
  • Page 8 Storing Speed-Dial numbers Menu Press Enter a three-digit Speed-Dial number, and then press Enter a number (up to 20 digits), and then press Enter a name (or leave it blank), and then press Stop/Exit Press Dialling operations One-Touch Dialling/ Speed-Dialling If it is not illuminated in green, press Place the original document...

  • Page 9: Table Of Contents

    Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information... 1-1 Symbols used in this Guide ... 1-1 MFC part names and operations ... 1-2 Control panel overview ... 1-4 Back light color shows the MFC status... 1-6 About fax machines ...
  • Page 10 Getting started ... 4-1 Initial Setup ... 4-1 Setting the Date and Time ... 4-1 Setting the Station ID... 4-2 Entering text ... 4-3 Inserting spaces ... 4-3 Making corrections ... 4-4 Repeating letters ... 4-4 Special characters and symbols ... 4-4 Setting the Phone Line Type ...
  • Page 11 Changing the remote codes ... 5-10 Polling... 5-11 Secure Polling ... 5-11 Setup for Polling Receive (Standard) ... 5-11 Setup for Polling Receive with Secure Code... 5-12 Setup Delayed Polling Receive ... 5-12 Sequential Polling... 5-13 Telephone services ... 5-14 BT Call Sign (U.K.
  • Page 12 Setting up Polled Transmission ... 6-18 Memory Security... 6-20 Setting up the password ... 6-20 Turning Memory Security on ... 6-21 Turning Memory Security off ... 6-21 Auto Dial numbers and dialling options ... 7-1 Storing numbers for easy dialling ... 7-1 Storing One-Touch Dial numbers ...
  • Page 13 Enlarge/Reduce... 10-5 Quality (type of original document)... 10-7 Contrast ... 10-8 Options ... 10-9 N in 1 copy (Page Layout)... 10-10 Sorting copies... 10-11 Changing the default copy settings ... 10-12 Quality ... 10-12 Contrast ... 10-12 Important information ... 11-1 IEC 60825 Specification ...
  • Page 14 Optional accessories ... 13-1 Memory board... 13-1 Installing the optional memory board... 13-2 Network (LAN) board ... 13-4 Before starting installation ... 13-5 Step 1: Hardware installation... 13-6 Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network ...

  • Page 15: Introduction

    Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC-8220 is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by taking a few minutes to read this Guide.

  • Page 16: Mfc Part Names And Operations

    MFC part names and operations ■ Front view 3 ADF Document Output Support 2 Front Cover Release Button 1 Manual Feed Tray No. Name Manual Feed Tray Front Cover Release Button ADF Document Output Support ADF Document Support Control Panel Face-down Output Tray Support Flap with Extension (Support Flap) Power Switch...

  • Page 17: Back View

    ■ Back view 10 AC Power Connector 11 Face-up Output Tray (Back Output Tray) No. Name AC Power Connector Face-up Output Tray (Back Output Tray) Paper Guides Telephone Line Socket USB Interface Connector Parallel Interface Connector External Telephone Line Socket (Not for the UK) 12 Paper Guides 13 Telephone Line Socket...

  • Page 18: Control Panel Overview

    Control panel overview Print keys: Secure Lets you print out data saved in memory by entering your four-digit password. Job Cancel Clears data from the printer memory. Liquid Crystal Display (LCD) Displays messages on the screen to help you to set up and use your MFC.
  • Page 19 Press to scroll forward or backward to a menu selection. When using the speaker or ring, you can press these keys to adjust the volume in fax mode. Press to scroll through the menus and options. Also, you can use these keys to do a numerical search for the names of stored numbers in fax mode.

  • Page 20: Back Light Color Shows The Mfc Status

    Back light color shows the MFC status The LCD back light will change color depending on the MFC status. MFC status Sleep Mode Initializing Orange Warning Up in Sleep mode Menu in Operation Receiving Data from the Computer Data Remaining in Printer Memory Warming Up Ready...
  • Page 21 If you cannot clear the error and still see the Red back light after turning the MFC back on, please call your Brother dealer or Brother authorized service center. The cover is open. Close the cover. (See Error messages on page 12-1.)

  • Page 22: About Fax Machines

    About fax machines Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You will hear them after you dial and press continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine.

  • Page 23: Ecm (Error Correction Mode)

    ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error.

  • Page 24: Connecting The Mfc

    Connecting the MFC Connecting an external telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC as shown in the diagram below. (Example for the U.K.) Whenever this phone (or TAD) is in use, the LCD shows Telephone .

  • Page 25: Connecting An External Telephone Answering Device (Tad)

    Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones.

  • Page 26: Connections

    Do not connect a TAD elsewhere on the same phone line. (Example for the U.K.) Connections The external TAD must be connected as shown above. Set your external TAD to one or two rings. (The MFC’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD.

  • Page 27: Recording Outgoing Message (Ogm) On An External Tad

    Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.

  • Page 28: Using Extension Telephones (U.k. Only)

    Using extension telephones (U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order...
  • Page 29 EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. INTRODUCTION 1 - 15...

  • Page 30: Multi-Line Connections (Pbx)

    Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.

  • Page 31: Loading Paper And Original Documents

    Loading paper and original documents About paper Paper specifications for each paper tray Manual feed tray Paper types Plain paper, Bond paper, Recycled paper, Envelope, Labels, and Transparency Paper weights 60 to 161 g/m Paper sizes Width: 69.8 to 220 mm Height: 116 to 406.4 mm Number of...

  • Page 32: Recommended Paper

    Do not use ink jet paper. It may cause a paper jam and damage your MFC. The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-8220.

  • Page 33: Choosing Acceptable Paper

    Choosing acceptable paper We recommend that you test paper (especially special sizes and types of paper) on the MFC before purchasing large quantities. ■ Avoid feeding label sheets that are partly used or your MFC will be damaged. ■ Avoid using coated paper, such as vinyl coated paper. ■...
  • Page 34 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. For Legal size paper, press the universal guide release button and pull out the back of the paper tray. 2 - 4 LOADING PAPER AND ORIGINAL DOCUMENTS Universal Guide Release Button...
  • Page 35 Fan the stack of paper well to avoid paper jams and misfeeds. Put paper in the paper tray. Check that the paper is flat in the tray, below the maximum paper mark, and that the paper guide is flush against the paper stack.

  • Page 36: To Load Paper Or Other Media In The Manual Feed Tray

    When you put paper in the paper tray, please remember the following: ■ The side to be printed on must be face down. ■ Put the leading edge (top of the paper) in first and push it gently into the tray. ■...
  • Page 37 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller. Hold the paper in this position until the MFC automatically feeds the paper in for a short distance, and then let go off the paper. When you put paper in the manual feed tray, please remember the following: ■...

  • Page 38: Using The Automatic Document Feeder (Adf)

    Using the automatic document feeder (ADF) You can send faxes, copy and scan from the ADF (automatic document feeder). ■ Make sure original documents written with ink are completely dry. ■ The original documents to be faxed must be from 148 to 216 mm wide and 100 to 356 mm long.
  • Page 39 ■ The ADF can hold up to 30 pages and feeds each sheet individually. Use standard (75 g/m ■ Always fan the original documents before putting them in the ADF, and then stagger the pages in the ADF as shown: DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

  • Page 40: On-Screen Programming

    On-screen programming User-friendly programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC.

  • Page 41: Navigation Keys

    Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Fax menu —OR— Press for Copy menu —OR— Press for Printer menu —OR— Press for Print Reports menu —OR—...
  • Page 42 Then set an option by pressing LCD. The LCD will then show the next menu level. Press to scroll to your next menu selection. Press When you finish setting an option, the LCD shows Accepted . to scroll backward if you passed your choices or want to save keystrokes.
  • Page 43 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Paper Size The default settings are shown in Bold with “ ”. Menu Select &...
  • Page 44 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 1.General 4.Volume Setup (Continued) 5.Auto Daylight 6.Ecology 7.LCD Contrast The default settings are shown in Bold with “ ”. 3 - 5 ON-SCREEN PROGRAMMING Menu Select &...
  • Page 45 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 1.General 8.Tray Setup Use:Copy (Continued) (This setting only appears if you have the optional tray #2) 9.Tray Use:Fax (This setting only...
  • Page 46 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 2.Fax 1.Setup Receive (Continued) (In Fax mode only) (Continued) 2.Setup Send (In Fax mode only) The default settings are shown in Bold with “ ”. 3 - 7 ON-SCREEN PROGRAMMING Menu Select &...
  • Page 47 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 2.Fax 2.Setup Send (Continued) (Continued) (In Fax mode only) 3.Set Quick-Dial The default settings are shown in Bold with “ ”. Menu Select &...
  • Page 48 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 2.Fax 3.Set Quick-Dial (Continued) (continued) 4.Report Setting 5.Remote Fax 6.Remaining Jobs The default settings are shown in Bold with “ ”. 3 - 9 ON-SCREEN PROGRAMMING Menu Select &...
  • Page 49 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 2.Fax 0.Miscellaneous (Continued) The default settings are shown in Bold with “ ”. Menu Select & Set Menu Options Selections...
  • Page 50 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 3.Copy 1.Quality 2.Contrast 4.Printer 1.Emulation 2.Print Options 3.Reset Printer 5.Print 1.Help List Reports 2.Quick-Dial 3.Journal 4.XMIT Verify 5.System Setup 6.Order Form...
  • Page 51 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Phone Line 5.Tone/Pulse (Excluding the Nordic countries) 0.Local Language (Czech and Hungarian only)
  • Page 52 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set If you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. Main Menu Submenu 6.LAN 1.Setup TCP/IP (option) The default settings are shown in Bold with “ ”. 3 - 13 ON-SCREEN PROGRAMMING Select &...
  • Page 53 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 6.LAN 1.Setup TCP/IP (option) (Continued) (Continued) 2.Setup Internet The default settings are shown in Bold with “ ”. Select & Set Menu Options Selections...
  • Page 54 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 6.LAN 3.Setup Mail (option) (Continued) 4.Setup Mail 5.Setup Relay The default settings are shown in Bold with “ ”. 3 - 15 ON-SCREEN PROGRAMMING Select &...
  • Page 55 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — Select & Set Main Menu Submenu 6.LAN 6.Setup Misc. (option) (Continued) 7.Scan to E-mail With the optional paper tray #2 Main Menu Submenu Menu Selections 2.Fax 1.Setup 5.Auto Receive Reduction...

  • Page 56: Getting Started

    Getting started Initial Setup Setting the Date and Time Your MFC displays the date and time and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected. Menu Press Enter the last two digits of the year.

  • Page 57: Setting The Station Id

    Setting the Station ID You should store your name or company name and fax number to be printed on all fax pages that you send. It is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence: ■...

  • Page 58: Entering Text

    Use the dial pad to enter your name (up to 20 characters). Press (See Entering text on page 4-3.) Stop/Exit Press The LCD will show the date and time. If the Station ID has already been programmed, the LCD will ask you to press to make a change or Entering text...

  • Page 59: Making Corrections

    Making corrections If you entered a letter incorrectly and want to change it, press move the cursor under the incorrect character. Then press Clear/Back . The letter above the cursor will be deleted. Re-enter the correct character. Repeating letters If you need to enter a character that is on the same key as the previous character, press you press the key again.

  • Page 60: Setting The Phone Line Type

    Setting the Phone Line Type If you are connecting the MFC to a PBX or PABX, you need to change the Phone Line Type to PBX by completing the following steps. Menu Press Press PBX (or Normal ). Press Stop/Exit Press PABX and TRANSFER The MFC is initially set to be connected with PSTN (Public Switched...

  • Page 61: General Setup

    General Setup Setting the Mode Timer The MFC has three temporary mode keys on the control panel: Fax, Copy and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy or Scan operation before it returns to Fax mode.

  • Page 62: Setting The Paper Size

    Setting the Paper Size You can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6 and three sizes of paper for printing faxes: A4, letter and legal. When you change the size of paper in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax or reduced copy on the page.

  • Page 63: Setting The Ring Volume

    Setting the Ring Volume You can turn the ring Off or you can select the ring volume level. Menu Press Press ( Low , Med , High or Off ). Press Stop/Exit Press —OR— You can adjust the ring volume when your MFC is idle (not being used).

  • Page 64: Setting The Speaker Volume

    Setting the Speaker Volume You can adjust the MFC’s one-way speaker volume. Menu Press Press ( Low , Med , High or Off ). Press Stop/Exit Press Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time.

  • Page 65: Sleep Time

    Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the MFC, while it is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it goes into sleep mode.

  • Page 66: Power Save

    Power Save Setting Power Save mode reduces power consumption. If Power Save Mode is switched On , when the MFC is idle, it drops into power save mode in approx. 10 minutes automatically. The MFC will not display the date and time in this condition. Menu Press Press...

  • Page 67: Setting The Tray Use For Copy Mode

    Setting the Tray Use for Copy mode If your MFC does not have the optional tray #2, you can skip this setting. The default setting of Auto allows * paper from the optional Tray #2 when paper is out in Tray #1 or when the size of the original document will fit best on the paper in Tray #2.

  • Page 68: Setting The Tray Use For Fax Mode

    Setting the Tray Use for Fax mode If your MFC does not have the optional tray #2, you can skip this setting. The default setting of Auto allows your MFC to choose the paper from the optional Tray #2 if Tray #1 is out of paper or if incoming faxes will fit best on the paper in Tray #2.

  • Page 69: Setup Receive

    Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. How it works The MFC automatically Fax Only answers every call as a (automatic receive) fax.

  • Page 70: To Select Or Change Your Receive Mode

    To select or change your Receive Mode Menu Press Press Only , Fax/Tel , External TAD or Manual . Press Stop/Exit Press If you are changing the Receive Mode while in another operation, the LCD will return to that operation. 12/10 11:53 Fax Res:Standard 5 - 2 SETUP RECEIVE...

  • Page 71: Setting The Ring Delay

    Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax Only or Fax/Tel mode. If you have extension phones on the same line as the MFC, keep the Ring Delay setting of 4.

  • Page 72: Setting The F/T Ring Time (Fax/Tel Mode Only)

    Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you will need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.

  • Page 73: Fax Detect

    Fax Detect When you use this feature, you do not have to press Receive Code when you answer a fax call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’...

  • Page 74: Printing A Reduced Incoming Fax (Auto Reduction)

    Printing a reduced incoming fax (Auto Reduction) If you choose On , the MFC automatically reduces each page of an incoming fax to fit on one page of letter, legal or A4 size paper, regardless of the paper size of the original document. The MFC calculates the reduction ratio by using the page size of the original document and your Paper Size setting ( If it is not illuminated in green, press...

  • Page 75: Reception Into Memory

    Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display Check Paper ; please put some paper in the paper tray. (See How to load paper on page 2-3.) If the Memory Receive switch is ON at this time… The current fax reception will continue, with the remaining pages being stored in memory, if it is available.

  • Page 76: Printing A Fax From The Memory

    Printing a fax from the memory If you have selected Fax Storage ( a fax from the memory when you are at your MFC. (See Setting Fax Storage on page 8-2.) Menu Press Start Press After printing has finished, Stop/Exit press Setting the Print Density You can adjust print density, making your printed pages darker or...

  • Page 77: Advanced Receiving Operations

    Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the machine, you can make your MFC take the call by using the Remote Activation Code. When you press the Remote Activation Code a fax.

  • Page 78: Using A Cordless External Handset

    Using a cordless external handset If your cordless telephone is connected to the correct socket on the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. In Fax/Tel mode if you let the MFC answer first, you will have to go to the MFC so you can Tel/R press...

  • Page 79: Polling

    Secure Polling is a way to keep your original documents and others from falling into the wrong hands while the MFC is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

  • Page 80: Setup For Polling Receive With Secure Code

    Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. If it is not illuminated in green, press Menu Press Press Secure . Press Enter a four-digit secure code. This is the same as the security code of the fax machine you are polling.

  • Page 81: Sequential Polling

    Sequential Polling The MFC can request original documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterward, a Sequential Polling Report will be printed. If it is not illuminated in green, press Menu Press Press...

  • Page 82: Telephone Services

    Telephone services BT Call Sign (U.K. only) This MFC feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing.

  • Page 83: Setup Send

    Setup Send How to enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax. How to dial There are four ways to dial. Manual dialling Press all of the digits of the phone or fax number.

  • Page 84: One-Touch Dialling

    One-Touch dialling Press the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-1.) Shift To dial One-Touch numbers 17 to 32, hold down as you press the One-Touch Key. Speed-Dialling Search/Speed Dial Press , and then the three digit Speed-Dial number.

  • Page 85: Search

    Search You can search for names you have stored in the One-Touch and Speed-Dial memories. Press navigation keys to search. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-3.) * To search alphabetically, you can use dial pad to enter the first letter of the name you are looking for.

  • Page 86: Automatic Transmission

    Automatic transmission This is the easiest way to send a fax. If it is not illuminated in green, press original document face down in the ADF. Enter the fax number using the dial pad, One-Touch, Speed-Dial or Search. (See One-Touch dialling on page 6-2 and Speed-Dialling on page 6-2.) Start Press...

  • Page 87: Basic Sending Operations

    Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. After each setting is accepted, the LCD will ask if you want to enter more settings: Press to select more settings.

  • Page 88: Fax Resolution

    Fax Resolution When you have an original document in the ADF you can use the Resolution key to change the setting temporarily (for this fax only). If it is not illuminated in green, press Resolution repeatedly until the LCD shows the setting you want. —OR—...

  • Page 89: Manual And Automatic Fax Redial

    Manual and automatic fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause , and then press make a second call to the last number dialled, you can save time by Redial/Pause pressing Redial/Pause only works if you dialled from the control panel.

  • Page 90: Real Time Transmission

    Real Time Transmission When you are sending a fax, the MFC will scan the original documents into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialling and sending. If the memory becomes full, the MFC will send the original document in real time (even if Real Time TX is set to Off ).

  • Page 91: Checking Job Status

    Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) Menu Press If you have more than one job waiting, press through the list. Stop/Exit Press Cancelling a fax in progress...

  • Page 92: Advanced Sending Operations

    Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine. Your Cover Page includes the name stored in the One-Touch or Speed-Dial memory. If you’re dialling manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending.
  • Page 93 Composing your own comments You can set up two comments of your own. If it is not illuminated in green, press Menu Press Press for your own comment. Press Use the dial pad to enter your customized comment. Press (See Entering text on page 4-3.) Press if you want to choose more settings and the LCD will return to the Setup Send menu.

  • Page 94: Cover Page For The Next Fax Only

    Cover page for the next fax only This feature does not work without first setting the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-2.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the number of pages in your original document.

  • Page 95: Send A Cover Page For All Faxes

    Send a cover page for all faxes This feature does not work without the Station ID. Please be sure it has been set before continuing. (See Setting the Station ID on page 4-2.) You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

  • Page 96: Broadcasting

    Broadcasting Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers. If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’...
  • Page 97 When the LCD displays the fax number or name of the other party, press You will be asked to press the next number. Enter the next number. (Example: Speed-Dial number) When the LCD displays the fax number or name of the other party, press Enter another fax number.

  • Page 98: Overseas Mode

    Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. If it is not illuminated in green, press original document face down in the ADF.

  • Page 99: Delayed Fax

    Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 3. Press to accept it, or enter another time for the faxes to be sent.

  • Page 100: Delayed Batch Transmission

    Delayed Batch Transmission Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
  • Page 101 Cancelling a Job setting. (See Cancelling a scheduled job on page 6-9.) ■ You can use Secure Polling only with another Brother fax machine. SETUP SEND 6 - 19...

  • Page 102: Memory Security

    PC printing ■ PC scanning To print the faxes in memory, turn Memory Security Off . Setting up the password If you forget the Memory Security password, please call Brother Customer Service. Menu Press Enter a 4-digit number for the password.

  • Page 103: Turning Memory Security On

    Turning Memory Security on Menu Press Press Security . Press Enter the registered 4-digit password. Press The MFC goes offline and the LCD shows Secure Mode . If there is a power failure, the data in the memory will remain for up to 4 days.

  • Page 104: Auto Dial Numbers And Dialling Options

    Auto Dial numbers and dialling options Storing numbers for easy dialling You can set up your MFC to do three types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost.
  • Page 105 Press Fax/Tel (or E-Address ). Press Enter the phone or fax number (up to 20 digits). Press —OR— If you purchased the optional NC-9100h, you can select E-Address in Step 3 and enter an E-mail address, then press ■ If you want to enter a pause in the dialling sequence (for example, to access an outside line), press entering the digits.

  • Page 106: Storing Speed-Dial Numbers

    Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( three-digit number, and numbers. Menu Press Use the dial pad to enter a three-digit Speed-Dial location number (001-300).

  • Page 107: Changing One-Touch And Speed-Dial Numbers

    Changing One-Touch and Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press to change the stored...

  • Page 108: Setting Up Groups For Broadcasting

    Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Search/Speed Dial First, you will need to store each fax number as a One-Touch or Speed-Dial number.
  • Page 109 Use the dial pad and the chart on page 4-3 to enter a name for the Group. Press (For example, NEW CLIENTS ) Stop/Exit Press You can print a list of all One-Touch and Speed-Dial numbers. (See Printing reports on page 9-3.) Group numbers will be marked in the column of 'Group'.

  • Page 110: Dialling Operations

    Dialling operations You can use the MFC to make voice telephone calls by dialling manually or by using Search, One-Touch Dial or Speed-Dial memory. (For instructions, see How to dial on page 6-1.) You can use the handset of the external telephone to make and receive calls. When you dial a Quick-Dial number, the LCD shows the name you have stored, or if you have not stored a name, the fax number you have stored.

  • Page 111: Pause

    Pause Redial/Pause Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause. Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below.

  • Page 112: Telephone (Voice) Operations

    Telephone (voice) operations Making a telephone call Pick up the handset of the external phone. When you hear a dial tone, dial the call using the dial pad, One-Touch, Speed-Dial or Search. To hang up, replace the handset of the external phone. Using an external telephone The easiest way to use your external telephone is to pick up the handset and dial the number on the external telephone as you...

  • Page 113: Remote Fax Options

    Remote Fax Options You can only use one remote fax option at a time: Fax Forwarding—OR—Fax Storage—OR—Off. You can change your selection at any time ( If you have set Fax Forwarding or Fax Storage, a backup copy will automatically be printed at the MFC. Programming a Fax Forwarding number When Fax Forwarding is selected, your MFC stores the received fax in the memory.

  • Page 114: Setting Fax Storage

    Setting Fax Storage If you select Fax Storage, you will be able to retrieve fax messages from another location using the Remote Retrieval commands. Menu Press Press Storage . Press Stop/Exit Press If there are faxes in the memory when you select Off in , the LCD will ask if you want to erase the faxes in the memory: ■...

  • Page 115: Setting Your Remote Access Code

    Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code (--- Menu Press Enter a three-digit code using...

  • Page 116: Remote Retrieval

    Remote Retrieval You can call your MFC from any telephone or fax machine using touch tone, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

  • Page 117: Remote Commands

    Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by beeps and you must enter a remote command. Remote commands Change the Fax Forwarding or Fax Storage settings...

  • Page 118: Retrieving Fax Messages

    Retrieving fax messages Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by beep, you have messages. As soon as you hear two short beeps, use the dial pad to press Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by You cannot use...

  • Page 119: Printing Reports

    Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Fax Journal Period in the menu table. Menu Press —OR— Menu Press Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).

  • Page 120: Setting The Journal Period

    Setting the Journal Period You can set the MFC to print a Journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the Steps on the next page. The default setting is Every 50 Faxes .

  • Page 121: Printing Reports

    Prints a Transmission Verification Report for your last transmission. Lists your settings. You can print an accessories order form to fill out and send to Brother dealer. to select the report you want. to print the Help List. PRINTING REPORTS 9 - 3...

  • Page 122: Making Copies

    Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode Before making copies, make sure that in green. If it is not, press default setting is Fax.

  • Page 123: Making A Single Copy

    Making a single copy Copy Press document face down in the ADF. Start Press Do NOT pull on the original document while copying is in progress. To stop copying and eject the original document, press Stop/Exit Making multiple copies Copy Press document face down in the ADF.

  • Page 124: Out Of Memory Message

    Out of Memory message If the memory becomes full while you are making copies, the LCD message will guide you through the next step. If the Out of Memory message appears, press Start cancel or to copy scanned pages. You will need to clear some jobs from the memory before you can continue.

  • Page 125: Using The Copy Keys (Temporary Settings)

    Using the Copy keys (Temporary settings) When you want to change the settings only for the next copy, use the Temporary Copy Keys. You can improve your copies by using the Temporary Copy Keys: Enlarge/Reduce Contrast Quality Options , and .

  • Page 126: Enlarge/Reduce

    Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the MFC to calculate the reduction ratio that fits the size of your paper. Custom(25 - 400%) allows you to enter a ratio from 25% to 400%. Enlarge/Reduce Press Copy Press...
  • Page 127 Press you want. Press —OR— You can select Custom(25 - 400%) and press Use the dial pad to enter an enlargement or reduction ratio from 25% to 400% . Press (For example, press Start Press —OR— Press other temporary copy keys for more settings. Page layout Copy Options (2in1, 4in1 (P) or 4in1 (L)) are not Enlarge/Reduce available with...

  • Page 128: Quality (Type Of Original Document)

    Quality (type of original document) You can select the Quality for your type of original document. The default setting is Auto . Copy Press document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 129: Contrast

    Contrast You can adjust copy contrast to make copies darker or lighter. Copy Press document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Contrast Press Press to make a copy darker. —OR—...

  • Page 130: Options

    Options Options Use the key to set the following copy settings only for the next copy. Press Menu Selections Copy Options select Page Layout Stack/Sort After you choose your settings by pressing Press Start . Start Press if you re finished choosing settings. ’...

  • Page 131: N In 1 Copy

    N in 1 copy (Page Layout) You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to A4, Letter or Legal. Copy Press document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 132: Sorting Copies

    4 in 1 (P) 4 in 1 (L) Sorting copies You can sort multiple copies. Pages will be printed in the order 123, 123, 123, and so on. Copy Press document face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99).

  • Page 133: Changing The Default Copy Settings

    Changing the default copy settings You can adjust the copy settings. These settings will stay until you change them again. Quality Menu Press Press Photo or Auto . Press Stop/Exit Press Contrast You can change the contrast to help an image look lighter or darker. Menu Press Press...

  • Page 134: Important Information

    Important information IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.

  • Page 135: For Finland And Sweden

    For Finland and Sweden LUOKAN 1 LASERLAITE KLASS 1 LASER APPARAT Varoitus! Laitteen käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle. Varning – Om apparaten används på annat sätt än i denna Bruksanvisning specificerats, kan användaren utsättas för osynlig laserstrålning, som överskrider gränsen för laserklass 1.

  • Page 136: Compliance Statement

    The purpose of the International E promote the development and popularization of energy-efficient office equipment. TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY that this product meets the E efficiency. Radio interference (220-240V Model only) This product complies with EN55022 (CISPR Publication 22)/Class B.Before this product is used, ensure that you use the following...

  • Page 137: Important Safety Instructions

    Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Switch off and unplug the power cord before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
  • Page 138 Wait until pages have exited the MFC before picking them up. Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■...

  • Page 139: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2004 Brother Industries, Ltd. All rights reserved.

  • Page 140: Troubleshooting And Routine Maintenance

    Troubleshooting and routine maintenance Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, your MFC identifies the problem and displays an error message. The most common error messages are shown below. ERROR MESSAGES ERROR CAUSE MESSAGE The machine is set BT Call Sign to On.
  • Page 141 Fuser Error or changes to Machine Error, call your Brother dealer or Brother Customer Service. Please close the jam clear cover (fuser cover). (See Paper jams on page 12-5.) Call Brother or your dealer for service. Verify the number and try again.
  • Page 142 ERROR MESSAGES ERROR CAUSE MESSAGE You tried to access a One-Touch or Speed-Dial number that is not programmed. Registered You can’t store data in the memory. Out of Memory The paper is jammed in the MFC. Paper Jam 12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE ACTION Set up the One-Touch or Speed-Dial number.

  • Page 143: Original Document Jams

    If the MFC cannot reset itself and return to the date and time prompt, it will display Machine Error XX. Then contact your Brother dealer for service. Reinstall the toner cartridge. —OR— Replace the toner cartridge with a new one.

  • Page 144: Paper Jams

    Paper jams To clear paper jams, please follow the steps in this section. WARNING Before you clear a paper jam, make sure you have switched off and unplugged the MFC. After you have just used the MFC, some parts inside the MFC are extremely hot. When you open the front cover or back output tray of the MFC, never touch the shaded parts shown in the following diagram.
  • Page 145 Pull the paper tray completely out of the MFC. Pull the jammed paper up and out of the MFC. Press the cover release button and then open the front cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6...
  • Page 146 Pull out the drum unit and toner cartridge assembly. Pull the jammed paper up and out of the MFC. If you cannot remove the drum unit and toner cartridge assembly easily at this time, do not use extra force. Instead, pull the edge of the jammed paper out of the paper tray.
  • Page 147 WARNING To prevent damage to the MFC caused by static electricity, do not touch the electrodes shown in the following diagram. Open the back output tray. Pull the jammed paper out of the fuser unit. If the paper jam can be cleared, go to Step 7. If you have to pull the paper toward the back of the MFC, the fuser may get dirty with toner powder and it may scatter on the next printouts.
  • Page 148 WARNING After you have just used the MFC, some internal parts of the MFC are extremely HOT! Wait for the MFC to cool down before you touch the internal parts of the MFC. Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser unit.
  • Page 149 Push the lock lever down and take the toner cartridge out of the drum unit. Take out the jammed paper if there is any inside the drum unit. Then put the toner cartridge back in the drum unit. Put the drum unit and toner cartridge assembly back in the MFC. Put the paper tray in the MFC.

  • Page 150: If You Are Having Difficulty With Your Mfc

    If your copy looks good, you probably had a bad connection, with static or interference on the telephone line. If the copy looks bad, clean the scanner area. If there is still a problem, call Brother or your dealer for service.
  • Page 151 DIFFICULTY SUGGESTIONS Vertical black lines when If the copy you made shows the same problem, your scanner is dirty. sending. (See Cleaning the scanner on page 12-22.) The other party does not Send a manual fax so you can listen to make sure the other party’s receive my fax.
  • Page 152 BIOS are set to support a bi-directional machine; i.e. Parallel Port Mode – ECP If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart ®...
  • Page 153 DIFFICULTY SUGGESTIONS Paper Handling Difficulties The MFC does not load paper. Check to see if the Check Paper or Paper Jam message appears on The LCD shows Check the LCD. If it is empty, load a new stack of paper into the paper tray. If Paper or Paper Jam.

  • Page 154: Improving The Print Quality

    Improving the print quality This section provides information on the following topics: Examples of poor print quality ABCDEFGH CDEF abcdefghijk defg A B C D a b c d e b c d 0 1 2 3 4 Faint ABCDEFGH abcdefghijk A B C D a b c d e...
  • Page 155 Examples of poor print Recommendation quality If the problem is not solved after printing a few pages, the drum unit may have glue from label stock on the OPC drum surface. 94 mm Clean the drum unit as follows: 94 mm 1 Position the print sample in front of the drum unit, and find the exact White Spots on black text and graphics at 94 mm...
  • Page 156 Replacing the toner cartridge on page 12-25.) Make sure that a torn piece of paper is not inside the printer covering the scanner window. The fixing unit may be smudged. Call Brother or your dealer for service. You may clear the problem by wiping the scanner window with a soft cloth.

  • Page 157: Compatibility

    Examples of poor print quality Curl or wave B DEFGH abc efghijk b c d e 1 3 4 Wrinkles or creases The drum unit is a consumable item and it is necessary to replace it periodically. Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility with your phone line.

  • Page 158: Packing And Shipping The Mfc

    Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your machine. If you do not pack the MFC correctly, you may void your warranty. Turn the MFC power switch off. Unplug the MFC from the telephone wall socket. Unplug the MFC from the AC outlet.
  • Page 159 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. Close the front cover. Fold down the face-down output tray flap. Remove the telephone line cord, ADF document output support and ADF document support, Wrap the MFC in the plastic bag and place it in the original carton with the original packing material.
  • Page 160 Pack the drum unit and toner cartridge assembly, telephone line cord, AC cord, and printed materials in the original carton as shown below: Close the carton and tape it shut. 12 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE...

  • Page 161: Routine Maintenance

    Routine maintenance Cleaning the scanner Turn the MFC power switch off and unplug the MFC from the AC outlet. Lift the control panel cover. Clean the white bar and the glass cover. Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar of the scanner.

  • Page 162: Cleaning The Printer

    Cleaning the printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the laser scanner window. ■ Do not touch the scanner window with your fingers. ■...

  • Page 163: Cleaning The Drum Unit

    Gently clean the scanner window by wiping it with a clean soft dry cloth. Do not use isopropyl alcohol. Laser Scanner Window Cleaning the drum unit We recommend placing the drum unit and toner cartridge assembly on a cloth or large disposable paper to avoid spilling and scattering toner.

  • Page 164: Replacing The Toner Cartridge

    Caution If the blue tab is not at Home position ( ▼ ), printed pages may have vertical stripes. Reinstall the drum unit and toner cartridge assembly into the MFC. (See Replacing the drum unit on page 12-30.) Close the front cover. Plug in the power cord first, then the telephone cord.

  • Page 165: How To Replace The Toner Cartridge

    How to replace the toner cartridge WARNING Just after you use the MFC, some internal parts of the MFC will be extremely HOT! So, never touch the shaded parts shown in the illustration. Open the front cover and pull out the drum unit. Caution ■...
  • Page 166 MFC. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. ■ Brother strongly recommends that you do not refill the toner cartridge provided with your MFC. We also strongly recommend that you continue to use only Genuine Brother Brand replacement toner cartridges (TN-3030 and TN-3060).
  • Page 167 Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly inside the cartridge. Remove the protective cover. Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in properly, the lock lever will lift automatically. Toner Cartridge TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 28 Drum Unit...
  • Page 168 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the Home position ( ▼ ) before reinstalling the drum unit and toner cartridge assembly. Home Position(▼) Reinstall the drum unit and toner cartridge assembly and close the front cover.

  • Page 169: Replacing The Drum Unit

    Replacing the drum unit The MFC uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon , the drum unit is near the end of its life and it is time to purchase a new one (DR-3000). Even if the LCD shows Change Drum Soon , you may be able to continue printing without having to replace the drum unit for a while.
  • Page 170 Follow these steps to replace the drum unit: Press the cover release button and then open the front cover. Remove the old drum unit and toner cartridge assembly. Place it on a drop cloth or disposable paper to avoid scattering toner. Caution To prevent damage to the printer from static electricity, do not touch the electrodes shown below.
  • Page 171 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. (See Replacing the toner cartridge on page 12-25.) Discard the used drum unit according to local regulations, keeping it separate from domestic waste. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit.

  • Page 172: Checking The Drum Life

    Checking the drum life You can see the percentage of the drum’s life that remains available. Menu Press For two seconds, the LCD shows the available percentage of drum life. Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem.

  • Page 173: Optional Accessories

    Clock Frequency: Capacity: Height: Parity: DRAM Type: Some DIMMs might not work with this MFC. For the latest information from Brother visit: Optional Memory 100 pin and 32 bit output 2 or 3 100MHz or more 32, 64, 128 MB...

  • Page 174: Installing The Optional Memory Board

    Installing the optional memory board WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. ■ Before installing the optional memory board, make sure there are no faxes in the memory. ■...
  • Page 175 Unpack the DIMM and hold it by the edges. WARNING DIMM boards can be damaged by even a small amount of static electricity. Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board. If you do not have an antistatic wrist strap, frequently touch the bare metal on the printer.

  • Page 176: Network (Lan) Board

    Network (LAN) board When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management operations. WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power.

  • Page 177: Before Starting Installation

    Before starting installation Be careful when handling the NC-9100h. There are many delicate electronic components that are susceptible to damage from static electricity. To avoid such damage, use the following precautions when handling the board. ■ Leave the NC-9100h in its anti-static bag until you are ready to install it.

  • Page 178: Step 1: Hardware Installation

    Step 1: Hardware installation WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. ■ DO NOT unplug any internal connectors. ■ Turn the MFC power switch off, before installing (or removing) the NC-9100h board.
  • Page 179 Loosen the two screws, and then remove the metal cover plate. Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the NC-9100h with the two screws. Put the metal shield plate back on and secure it with the two screws.

  • Page 180: Step 2: Connecting The Nc-9100H To An Unshielded Twisted Pair 10Base-T Or 100Base-Tx Ethernet Network

    Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network To connect the NC-9100h to a 10BASE-T or 100BASE-TX Network, you must have an Unshielded Twist Pair Cable. One side of the cable must be connected to a free port on your Ethernet hub and the other side must be connected to the 10BASE-T or 100BASE-TX connector (an RJ45 Connector) of the NC-9100h.

  • Page 181: Led

    No light: If both of the two LEDs are off, then the print server is not connected to the network. Link/Speed LED is orange: Fast Ethernet This Link/Speed LED will be orange if the print server is connected to a 100BASETX Fast Ethernet network. Link/Speed LED is green: 10 BASE T Ethernet This Link/Speed LED will be green if the print server is connected to a 10 BASE T Ethernet.

  • Page 182: Paper Tray #2

    Paper Tray #2 You can purchase the Paper Tray #2 accessory (LT-5000) to use as a third paper source. Tray #2 holds up to 250 sheets of 80 g/m paper. Paper Tray #2 Holds approx. 250 sheets of 80 g/m Basis Weight 60 to 105 g/m Moisture Content...

  • Page 183: Glossary

    Glossary ADF (Automatic Document Feeder) The original document can be placed in the ADF and scanned one page at a time automatically. Automatic Redial A feature that enables your MFC to redial the last fax number if the fax did not go through because the line was busy.
  • Page 184 External phone A TAD (telephone answering device) or telephone that is connected to your MFC. F/T Ring Time The length of time that the Brother MFC rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 185 Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fax tones The signals sent by sending and receiving fax machines while communicating information. Fine resolution Resolution is 203 x 196 dpi. It is used for small print and graphs.
  • Page 186 Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Pause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press as many times as needed for longer pauses. Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs.
  • Page 187 MFC to the receiving fax machine. True Type fonts The fonts that are used in the Windows systems. If you install the Brother TrueType fonts, more types of fonts will be available for Windows Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number.

  • Page 188: S - 1 Specifications

    Specifications Product description The MFC-8220 is 5 in 1 Multi-Function Center: Printer, Copier, Scanner, Fax, and PC Fax (via your PC). General Memory Capacity Optional Memory Automatic Document Feeder (ADF) Paper Tray Manual Feed Tray Printer Type Print Method LCD (Liquid Crystal...

  • Page 189: Print Media

    General (continued) Temperature Humidity Print media Paper Input Paper Output Copy Color/Monochrome Copy Speed Multiple Copies Enlarge/Reduce Resolution Operating: 10 - 32.5 °C Storage: 0 - 40 °C Operating: 20 to 80% (without condensation) Storage: 10 to 90% (without condensation) Paper Tray ■...

  • Page 190: Fax

    Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, JBIG code). Specifications and printed materials are subject to change without prior notice. "Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, JBIG code).

  • Page 191: Scanner

    * Maximum 1200 x 1200 dpi scanning with ® Windows XP (resolution up to 9600 x 9600 dpi can be selected by using the Brother scanner utility) ADF Width: 148 mm to 216 mm ADF Height: 100 mm to 356 mm 207.26 mm...

  • Page 192: Printer

    Hi-Speed USB 2.0 interface. Even if your computer has a USB 1.1 interface you can connect the MFC. S - 5 SPECIFICATIONS PCL6 (Brother Printing System for Windows emulation mode of HP LaserJet) and BR-Script ™ ®...

  • Page 193: Computer Requirements

    Setup Only) NOTE: USB is not supported under Windows All registered trademarks referenced herein are the property of their respective companies. For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/ ■ Application software is different for Windows ®...

  • Page 194: Consumable Items

    Consumable items Toner Cartridge Life Expectancy Drum Unit Life Expectancy S - 7 SPECIFICATIONS TN-3030: Standard Toner Cartridge - Up to 3,500* pages TN-3060: High Yield Toner Cartridge - Up to 6,700* pages *(when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job.

  • Page 195: Network (Lan) Board (Nc-9100H

    TCP/IP, IPX/SPX, AppleTalk, DLC/LLC, NetBIOS RARP, BOOTP, DHCP, APIPA, WINS LPR/LPD, Port9100, SMTP/POP3 SMB (NetBIOS/ IP), IPP, SSDP, ™ Apple Rendezvous FTP SNMP, MIBII as well as Brother private MIB TELNET, HTTP, TFTP Included Utilities: BRAdmin Professional and Web Based Management ■...

  • Page 196: Index

    Index Access codes, storing and dialling ... 7-7 ADF (automatic document feeder) ... 2-8 ADF cover ... 12-4 Answering machine (TAD) connecting ... 1-11 Auto Dial numbers storing ... 7-1 Automatic fax receive ... 5-1 fax redial ... 6-7 transmission ... 6-4 Back light ...
  • Page 197 Date and Time ... 4-1 Delayed Batch Transmission ... 6-18 Delayed Fax ... 6-17 Dialling a pause ... 7-8 access codes and credit card numbers ... 7-7 automatic fax redial ... 6-7 Groups ... 6-14 stored numbers ... 7-1 Drum unit checking remaining life ...
  • Page 198 manual ... 6-3 overseas ... 6-16 Real Time Transmission ... 6-8 resolution ... 6-6 Fax/Tel mode ... 5-1 answering at extension phones ... 5-9 double-ringing (voice calls) ... 5-4 Fax Receive Code ... 5-10 receiving faxes ... 5-9 Remote Activation Code ...
  • Page 199 Phone line connections ... 1-12 difficulties ... 12-11 multi-line (PBX) ... 1-16 set ... 4-5 Polling sending ... 6-18 Power failure ... 3-1 save ... 4-11 Print area ... 10-1 difficulty ... 12-11 fax from memory ... 5-8 improving the print quality ...
  • Page 200 Shipping the MFC ... 11-6, 12-19 Sleep Time ... 4-10 Sockets EXT. socket external telephone ... 1-10 TAD (answering machine) ... 1-11 Speed-Dial changing ... 7-4 storing ... 7-3 TAD (telephone answering device), external ... 1-11, 5-1 connecting ... 1-12 Receive Mode ...

  • Page 201: Remote Retrieval Access Card

    Remote Retrieval Access card If you plan to receive fax messages while away from your MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your MFC’s Fax Forwarding and Remote Retrieval features.
  • Page 202 Fold Fold R - 2 REMOTE RETRIEVAL ACCESS CARD...
  • Page 203 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/SAF/PAN NORDIC...

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