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Panasonic KX-FP205AL Operating Instructions Manual
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Panasonic KX-FP205AL Operating Instructions Manual

Panasonic KX-FP205AL Operating Instructions Manual

Panasonic compact plain paper fax operating instructions
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This pictured model is KX-FP205.
FOR NEW ZEALAND USERS:
To use in New Zealand, change the location setting (feature #74 on page 43).
Please read these operating instructions
before using the unit and save for future
reference.
These units are compatible with Caller ID.
To use this feature, you must subscribe to
the appropriate service of your service
provider.

Operating Instructions

Compact Plain Paper Fax
KX-FP205AL
Model No.
Compact Plain Paper Fax
with Digital Answering System
KX-FP215AL
Model No.
Be sure to use the telephone line cord
included in this unit.

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Summary of Contents for Panasonic KX-FP205AL

  • Page 1: Operating Instructions

    These units are compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider. Operating Instructions Compact Plain Paper Fax KX-FP205AL Model No. Compact Plain Paper Fax with Digital Answering System KX-FP215AL Model No.
  • Page 2 L Most figures shown in these operating instructions are based on a KX-FP205. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

  • Page 3: For New Zealand Users

    Warning: ● Please ensure that a separate telephone, not dependent on local power, is available for emergency use. ● This equipment will be inoperable when mains power fails. ● When a failure occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorised service centre.
  • Page 4 Important information (for Australian users) Instructions to customer Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

  • Page 5: Important Information

    Important Information Safety Instructions Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit.

  • Page 6: Table Of Contents

    Sending a fax using the phonebook and one touch dial ... 23 Broadcast transmission ... 24 Receiving Faxes Selecting the way to use your fax machine . 25 Receiving a fax manually – Auto answer OFF. Receiving a fax automatically – Auto answer ON ... 26 Using the unit with an answering machine (KX- FP205 only)...28...

  • Page 7: Table Of Contents

    Table of Contents 12.Index 12.1 Index... 58...

  • Page 8: Introduction And Installation

    FA52E): 30 m × 2 rolls (Each roll will print about 90 A4-sized pages.) *1 To ensure the unit operates properly, we recommend using the Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again.

  • Page 9: Button Descriptions

    Finding the Controls 1.3 Button descriptions * The pictured model is KX-FP215. {MIC} (Microphone) (KX-FP215 only) L The built-in microphone. {GREETING REC} (KX-FP215 only) L To record a greeting message (page 34). {GREETING CHECK} (KX-FP215 only) L To check a greeting message (page 34). {MEMO} (KX-FP215 only) L To record a memo message (page 35).

  • Page 10: Overview

    1. Introduction and Installation 1.4 Overview * The pictured model is KX-FP215. 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support 5 Recording paper exit 6 Recording paper entrance 7 Microphone (KX-FP215 only) 8 Front cover 9 Document entrance j Document exit k Speaker...
  • Page 11 L Make sure the blue gear (2) and white gear (3) are installed as shown. Turn the blue gear (4) in the direction of the arrow until the ink film is tight (5) and at least one layer of ink film is wrapped around the blue core (6). 1.

  • Page 12: Handset Cord

    1. Introduction and Installation 1.6 Handset cord Connect the handset cord (1). 1.7 Paper tray Pull up the metal recording paper guide (1), then install the paper tray (2). L Make sure the arrows on the paper tray and the unit match.

  • Page 13: Recording Paper

    1.9 Recording paper The unit can hold up to 20 sheets of 64 g/m paper. Please refer to page 57 for more information on recording paper. Fan the paper to prevent paper jams. Insert the paper gently, print-side down (1). L Do not force the paper into the paper tray.

  • Page 14: Preparation

    CHANGE THE LOCATION SETTING (feature #74 on page 43). Note: L To avoid malfunction, do not position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field. L If any other device is connected to the same telephone line, this unit may disturb the network condition of the device.

  • Page 15: Adjusting Volume

    2. Press {*} repeatedly to select “PM”. {SET} Press {MENU} to exit. Note: L The other party’s fax machine will print the date and time on the top of each page you send according to your unit’s date and time setting. To correct a mistake Press {<} or {>} to move the cursor to the incorrect...

  • Page 16: Your Logo

    2. Preparation 2.4 Your logo You can program your logo (name, company name, etc.) so that it appears on the top of each page sent. {RECALL} {SET} {MENU} {<}{>} {MENU} i {#}{0}{2} i {SET} Enter your logo, up to 30 characters. See the following character table for details.

  • Page 17: Your Fax Number

    2.5 Your fax number You can program your fax number so that it appears on the top of each page sent. {SET} {MENU} {<}{>} {MENU} i {#}{0}{3} i {SET} Enter your fax number, up to 20 digits. L To enter a “+”, press {*}. L To enter a space, press {#}.

  • Page 18: Telephone

    3. Telephone 3 Telephone Automatic Dialling 3.1 Storing names and telephone numbers into the phonebook The unit provides a phonebook (50 items). {SET} {MENU} Press {MENU} repeatedly to display “PHONEBOOK SET”. i {*} Enter the name, up to 16 characters (see page 16 for instructions).

  • Page 19: Caller Id

    3.5.2 Making a call using a one touch dial Press and hold the desired one touch dial key ({1} to {9}). L You can view other one touch dial assignments by pressing {A} or {B}. Press {MONITOR} (KX-FP205)/{SP-PHONE} (KX- FP215) or lift the handset. 3.5.3 Erasing a one touch dial assignment Press and hold the desired one touch dial key ({1} to {9}).

  • Page 20: Viewing And Calling Back

    3. Telephone Note for New Zealand users: L Your telephone service provider may charge you for a local call when it is dialled with an area code prefix. If the charge for local call is unacceptable, only the 7- digits of the local number should be dialled from your telephone.

  • Page 21: Editing A Telephone Number Before Calling Back/Storing

    If the same person calls more than once The number of times the same caller called (“×2” to “×9”) will be displayed. Only the date and time of the most recent call will be stored. Example: The same person called 3 times. To stop viewing Press {STOP}.

  • Page 22: Fax

    4. Fax 4 Fax Sending Faxes 4.1 Sending a fax manually {FAX START} {A}{B} {MONITOR} (KX-FP205) {SP-PHONE} (KX-FP215) Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

  • Page 23: Document Requirements

    4.2 Document requirements Minimum document size 128 mm Maximum document size 216 mm Effective scanning area L Shaded area will be scanned. 4 mm 208 mm 216 mm Document weight L Single sheet: 45 g/m to 90 g/m L Multiple sheets: 60 g/m to 80 g/m Note:...

  • Page 24: Broadcast Transmission

    4. Fax 4.4 Broadcast transmission By storing the phonebook items (page 18) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re- use.

  • Page 25: Selecting The Way To Use Your Fax Machine

    OFF by pressing {AUTO ANSWER} repeatedly. How phone calls and faxes are received If the call is a phone call, the fax machine will record the caller’s message automatically. If a fax calling tone is detected, the fax machine will receive the fax automatically.

  • Page 26: Receiving A Fax Manually - Auto Answer Off

    92 % when printing (See feature #36 on page 41 for details). 4.6.1 Activating TEL mode Set the fax machine to TEL mode by pressing {AUTO ANSWER} repeatedly to display “TEL MODE”. L The {AUTO ANSWER} indicator turns OFF.
  • Page 27 Press {STOP} on the fax machine to talk with the calling party. Receiving a voice message and fax document in one...

  • Page 28: Using The Unit With An Answering Machine

    4. Fax when the unit rings for the 3rd time. You can then hang up without being charged for the call. 4.8 Using the unit with an answering machine (KX-FP205 only) 4.8.1 Setting up the unit and an answering machine Connect the answering machine (1).

  • Page 29: Receive Polling (Retrieving A Fax Placed On Another Fax Machine)

    Note: L If the call is a phone call, the answering machine will record voice messages. If a fax calling tone is detected, the fax machine will receive a fax automatically. Receiving a voice message and fax document in one...
  • Page 30 4. Fax 2. Press {>} repeatedly to display “JUNK LIST DISP.”. i {SET} 3. Press {A} or {B} repeatedly to display the desired item. i {<} L To cancel erasing, press {STOP}, then press {MENU}. 4. {SET} i {MENU}...

  • Page 31: Distinctive Ring

    5 Distinctive Ring Distinctive Ring 5.1 Using with the ring detection feature This feature is only for use if you subscribe to a Distinctive Ring pattern service from your telephone company. For more information on the availability of this service in your area, please contact your telephone company before setting this feature on your unit.

  • Page 32: Copy

    6. Copy Copying 6 Copy 6.1 Making a copy {A}{B}{>} {START} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.
  • Page 33 5. Press {A} or {B} repeatedly to display “COLLATE ON”. i {START} Example: Making 2 copies of a 4-page original document Collated pages Uncollated pages Note: L The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

  • Page 34: Answering Machine

    7. Answering Machine (KX-FP215 only) 7 Answering Machine (KX-FP215 only) Greeting 7.1 Recording your greeting message The unit has a pre-recorded greeting message for TAM/FAX mode. If you record your own greeting message, it will be played instead of the pre-recorded greeting message when a call is received.

  • Page 35: Listening To Recorded Messages

    Incoming Messages 7.2 Listening to recorded messages When the unit has recorded new voice messages: – The {AUTO ANSWER} indicator will flash when auto answer is turned ON. – The total number of recorded messages will flash on the display. 7.2.1 To play back messages AUTO ANSWER {SET}...

  • Page 36: Remote Operation

    7. Answering Machine (KX-FP215 only) Remote Operation 7.4 Operating from a remote location Important: L Program the remote operation ID beforehand (feature #11 on page 39). L Set the unit to TAM/FAX mode before going out (page 27). L Use a touch tone telephone for remote operations.

  • Page 37: Programmable Features

    8 Programmable Features Features Summary 8.1 Programming {MENU} {SET} {MENU} Press {#} and the 2-digit code. Press the desired command to display the desired setting. L This step may be slightly different depending on the feature. {SET} To exit programming, press {MENU}. 8.

  • Page 38: Basic Features

    8. Programmable Features 8.2 Basic features Feature Feature code Setting the date and {#}{0}{1} time Setting your logo {#}{0}{2} Setting your fax {#}{0}{3} number Printing a sending {#}{0}{4} report Changing the ring {#}{0}{6} count in FAX ONLY mode (KX-FP205 only) Changing the ring {#}{0}{6} count in FAX ONLY...
  • Page 39 Feature Feature code Setting the remote {#}{1}{1} operation ID (KX-FP215 only) Setting the ringer tone {#}{1}{7} 8. Programmable Features Selection 1. {MENU} i {#}{1}{1} 2. To activate the remote operation feature, enter a 3-digit remote operation ID. L To deactivate the remote operation feature, press {*}. 3.

  • Page 40: Advanced Features

    8. Programmable Features 8.3 Advanced features Feature Feature code Setting the journal {#}{2}{2} report to print automatically Sending documents {#}{2}{3} overseas Sending a fax at a {#}{2}{5} specified time Setting the Caller ID list {#}{2}{6} to print automatically Activating the {#}{3}{1} Distinctive Ring feature Selection...
  • Page 41 Feature Feature code Setting the quick scan {#}{3}{4} Receiving oversized {#}{3}{6} documents Changing the LCD {#}{3}{9} display contrast Changing the fax {#}{4}{1} activation code 8. Programmable Features Selection This feature is helpful when you want to remove the document for other uses, because the unit will release the document before sending or copying.
  • Page 42 This feature is available when the transmitting/receiving fax machines are ECM compatible. {0} “OFF”: Deactivates this feature. {1} “ON” (default): If there is an error during fax transmission/reception, the fax machine will support the communication. Note: L You cannot change the setting when received documents are...
  • Page 43 {1} “ON” (default): You will hear connecting tones. Note: L If the ring back tone continues, the other party’s machine may not be a fax machine or may have run out of paper. Check with the other party. L The connecting tone volume cannot be adjusted.

  • Page 44: Help

    L The document was not fed into the unit properly. Re- insert the document and try again. ----- L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party’s fax machine rang too many times.

  • Page 45: Error Messages - Display

    L The ink film is empty. Replace the ink film with a new one (page 10). L The ink film is slack. Tighten it (see step 5 on page 11) and install again. L The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field.

  • Page 46: When A Function Does Not Work, Check Here

    The unit does not work. The unit does not ring. Cause & Solution L The other party’s fax machine is busy or has run out of recording paper. Try again. L Please use genuine Panasonic replacement film (page 8). L The ink film is slack. Tighten it (see step 5 on page 11).
  • Page 47 9.3.2 General Problem The unit displays “PAPER JAMMED” even though paper is installed. The unit displays “CHECK PAPER” even though paper is inserted. The other party complains they only hear a fax tone and cannot talk. {REDIAL} or {PAUSE} does not function properly.
  • Page 48 L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 14) (KX-FP205 only). L The other party’s fax machine is busy or has run out of recording paper. Try again.
  • Page 49 L The other party placed the document in their fax machine facing the wrong way. Check with the other party. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 8 for further details. L The thermal head is dirty. Clean it (page 55).
  • Page 50 L Adjust the width of the document guides to fit the actual size of the document. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 8 for further details. L The thermal head is dirty. Clean it (page 55).
  • Page 51 Problem The other party complains that they cannot leave a voice message. Caller ID information does not display during message playback. 9.3.8 If a power failure occurs L The unit will not function. L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

  • Page 52: Maintenance

    10. Maintenance 10 Maintenance Jams 10.1 Recording paper jams 10.1.1 When the recording paper has jammed in the unit The display will show the following. Important: L Remove the recording paper, then remove the paper tray beforehand, otherwise the paper may misfeed or jam.

  • Page 53: Document Jams

    Close the back cover securely by pushing down on the dotted area at both ends (8), then close the front cover securely (9). Install the paper tray (page 12), then insert the recording paper gently (page 13). 10.1.2 When the recording paper was not fed into the unit properly The display will show the following.

  • Page 54: Cleaning

    10. Maintenance Cleaning 10.3 Document feeder/recording paper feeder/scanner glass cleaning Clean the document feeder/recording paper feeder/scanner glass when: – Documents or recording paper frequently misfeed. – Smudges or black/white lines appear on the original document when sending or copying. Important: L Remove the recording paper, then remove the paper tray beforehand, otherwise the paper may misfeed or jam.

  • Page 55: Thermal Head Cleaning

    10.4 Thermal head cleaning If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust. Important: L Remove the recording paper, then remove the paper tray beforehand, otherwise the paper may misfeed or jam.

  • Page 56: General Information

    11. General Information 11 General Information Printed Repor ts 11.1 Reference lists and reports You can print out the following lists and reports for your reference: – “SETUP LIST” – “PHONEBOOK LIST” – “JOURNAL REPORT” – “BROADCAST LIST” – “PRINTER TEST” L If the test print has a smudges, blurred points or lines, clean the thermal head (page 55).
  • Page 57 ■ Voice memory capacity (KX-FP215 only): Approx. 18 minutes of recording time including greeting messages *1 Transmission speed depends on the contents of the pages, resolution, telephone line conditions and capability of the other party’s machine. *2 Transmission speed is based on the ITU-T No. 1 Test Chart with original mode.
  • Page 58 12. Index 12. Index 12.1 Index # #01 Date and time: 15 #02 Your logo: 16 #03 Your fax number: 17 #04 Sending report: 22 #06 FAX ring count: 38 #06 TAM ring count: 38 #10 Caller’s recording time: 38 #11 Remote operation ID: 39 #17 Ringer tone: 39 #22 Automatic journal report: 22...
  • Page 59 Remote operation: 36 Remote operation ID (Feature #11): 39 Reports Auto call.: 56 Auto journal: 56 Broadcast programming: 56 Broadcast sending: 24 Caller ID: 56 Journal: 22, 56 Phonebook: 56 Power down: 51 Printer test: 56 Sending: 22 Setup: 56 Reset (Feature #80): 43 Resolution: 22, 32 Ring count...
  • Page 60 Note for Australian users: Panasonic Australia operates a toll free Customer Care Centre. Please visit the website for assistance at <http://www.panasonic.com.au> or please call 132600. Note for New Zealand users: Panasonic New Zealand operates a Customer Support Centre. Please call (09) 2720178 for assistance.

This manual is also suitable for:

Kx-fp215al

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