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Panasonic Workio DP-190 Operating Instructions Manual
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Panasonic Workio DP-190 Operating Instructions Manual

Panasonic Workio DP-190 Operating Instructions Manual

Digital imaging system for facsimile and internet fax/email
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Download this manual See also: Service Handbook, Service Manual
Digital Imaging System

Operating Instructions

(For Facsimile and Internet Fax/Email)
DP-190
Model No.
Before operating this equipment, please read these instructions completely
and keep these operating instructions for future reference.
English

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Table of Contents
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Summary of Contents for Panasonic Workio DP-190

  • Page 1: Operating Instructions

    Digital Imaging System Operating Instructions (For Facsimile and Internet Fax/Email) DP-190 Model No. Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference. English...

  • Page 2: Getting To Know Your Machine

    Getting To Know Your Machine Useful Office Functions/Operating Instructions Copy Fax/Email • Copy up to Legal size originals. • Plain Paper High-speed Super G3 • Capable of copying text/photos/ compatible Fax with JBIG halftone originals. compression. • Quick-Scan • Quick Memory Transmission •...

  • Page 3: Operating Instructions Outline

    Operating Instructions Outline Getting To Know Quick Operation Chart Your Machine (See pages 2-19) Instructions for Sending/Receiving Documents and Creative Facsimile Features Features (See pages 20-41) Internet Fax General Descriptions for Internet Fax, Sending/Receiving Features Documents via LAN and Creative Features (See pages 42-69) Advanced Facsimile Advanced Facsimile Features...

  • Page 4: Symbols/Icons

    Getting To Know Your Machine Symbols/Icons The following Symbols/Icons are used throughout this operating instructions manual. Place original(s) on the ADF Getting to know your machine Before starting Facsimile Features Place original on the Platen (Sheet) Press any Hard Key on the Control Panel Internet Fax Features Press Hard Key...

  • Page 5: Table Of Contents

    Getting To Know Your Machine Table of Contents Getting To Know Your Machine Useful Office Functions/Operating Instructions ......Operating Instructions Outline ............Symbols/Icons..................Basic Operation Chart ................ Basic Operation ................To Stop the Transmission .............. Mode Setting ..................Changing the Modes ..............Connecting the Cable .................
  • Page 6 Getting To Know Your Machine Table of Contents Internet Fax Features Pre-Installation Information/Features ..........Setup (SMTP Mail Server/POP3 Client) ..........Internet Communication..............Transmission/Reception ..............Internet Fax Delivery Notice (MDN)..........Direct SMTP .................. Internet Mail Reception..............Important Information................ General Description ............... Differences Between Internet Fax and Regular Fax......
  • Page 7 Advanced Facsimile Features Sub-Addressing .................. Sending a Fax with Sub-Address........... Setting the Sub-Address into an Phone Book........ Fax Cover Sheet.................. Using the Fax Cover Sheet ............Password Communications............... Setting Password Transmission............. Setting Password Reception ............Using Password Transmission............Using Password Reception ............Receive To Memory ................
  • Page 8 Getting To Know Your Machine Table of Contents Advanced Internet Fax Features Inbound Routing ................112 Setting the Routing Parameters............. One-Touch/ABBR Dialing for Inbound Routing ......Fax Forward..................114 Setting Fax Forward ..............Relayed Transmission ............... 116 General Description ............... Relay Network ................
  • Page 9 Printing Journals and Lists Transaction Journal................158 Communication Journal (COMM. JOURNAL)........160 One-Touch/Abbreviated and Directory Search List......162 Program List..................164 Fax Parameter List................166 Problem Solving Troubleshooting.................. 168 Information Code ................170 Email ABBR Programming Errors............. 174 Error Message Sent to the Sender ..........Internet Fax Return Receipt Error Messages ........

  • Page 10: Basic Operation Chart

    Getting To Know Your Machine Basic Operation Chart Basic Operation Original Guides • Place originals face down on the ADF Tray platen or face up on the ADF. • For originals smaller than Invoice From size, position the original within or Platen the Invoice area and select Invoice.
  • Page 11 Transmission settings Select the desired Transmission setting. (See the right column) The Density setting is available when sending in color. When an original is scanned from STANDARD for standard originals the Platen Glass, the message FINE for detailed originals “ANOTHER ORIGINAL?” is S-FINE for finer detailed originals shown.

  • Page 12: To Stop The Transmission

    Getting To Know Your Machine Basic Operation Chart To Stop the Transmission COMMUNICATION STOP ? SAVE AS IMCOMP.FILE? 1:YES 2:NO 1:YES 2:NO : Save the file. : Delete the file. • If Fax Parameter No. 31 (Incomplete File Save) is “Valid”, see page 141.
  • Page 13 PRINT COMM. JOURNAL? 1:YES 2:NO Stop the transmission. Print Communication Journal (COMM. JOURNAL) NOTE 2. If the email transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.

  • Page 14: Mode Setting

    Getting To Know Your Machine Mode Setting Changing the Modes Any function can be started by first pressing and then entering the function number, or by pressing FUNCTION scroll key repeatedly until the desired function appears on the display. Deferred Communication 1 = Deferred XMT (see page 28) 2 = Deferred Polling...
  • Page 15 Set Mode 1 = User Parameters (see page 130) Date & Time Logo Character ID ID Number (Fax Telephone Number) Time Zone (Internet Parameters) 2 = One-Touch/Abbreviated Numbers (see page 132) 3 = Program Keys (see page 36) 4 = Fax Parameters (see page 138) Select Mode (see Note 2)

  • Page 16: Connecting The Cable

    Getting To Know Your Machine Connecting the Cable LINK Lamp Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks). LAN Connection Jack (10Base-T/100Base-TX) LAN Cable (10Base-T/100Base-TX Cable) Insert the plug until a click is heard. (LAN cable is not included with the product.) ACTIVITY Lamp Purchase a Category 5 Cable, compliant with...

  • Page 17: Safety Information

    Safety Information Denotes hazards that could result in minor injury or damage to the machine. CAUTION • O REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE. •DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

  • Page 18: Control Panel

    Getting To Know Your Machine Control Panel 12 13 14 15 16 5 6 7 9 10 REMOTE COPY Icon Contents Icon Contents COLOR Key FAX/EMAIL Key Used when sending Color original(s). Used to select the FAX/EMAIL mode. (See page 11) To change the input mode between (PDF or JPEG file type only) Email Address and Telephone Number.
  • Page 19 Icon Contents Icon Contents RESET Key Keypad Resets all features to the initial power- • Used for manual number dialing, on state. recording phone numbers and numerical entries. SET Key CLEAR Key Used to Set operations. • Use this button when correcting entered numbers or characters.

  • Page 20: Facsimile Features

    Facsimile Features Sending Documents Memory Transmissions Your machine quickly stores the document(s) into the machine's Transmit memory. Then, starts to dial the telephone number. If the transmission fails, your machine will retransmit the remaining unsuccessful page(s) automatically. Store Receive Quick Name Search Dialing (see Note 2) (When Fax Parameter No.
  • Page 21 Selecting the desired Transmission setting. (See page 11) When an original is scanned from the Platen Glass, the message “ANOTHER ORIGINAL?“ is shown. Place another original, then press START Machine starts sending. The document(s) will be stored into memory with a file number when sending from the ADF (Auto Document Feeder).

  • Page 22: Direct Transmission Reservation (Priority Transmission Reservation)

    Facsimile Features Sending Documents Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send. The urgent document will be (Only 1 page can be sent immediately after the sent from the Platen in...
  • Page 23 Set the desired Transmission setting, if necessary. (See page 11) Quick Name Search Dialing (see Note 2) (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 142.) [100]SALES 3 5551234 [005]SALES 2 5551234 [001]SALES 5551234 Enter a letter of a name you wish to search. Ex: “S“...

  • Page 24: On-Hook Dialing

    Facsimile Features Sending Documents On-Hook Dialing You will hear a dial Select the original size when tone through the (Only 1 page can be sent from monitor speaker. placing the document on the the Platen in this mode) Platen. Off-Hook Dialing (Voice Mode Transmission) If you wish to send the document after talking with the other party first, use Voice Mode Transmission.
  • Page 25 * DIALING * 5551234 When you hear the voice of the other party, tell the other party to prepare to receive a document. Then when you hear a Telephone number beep, press START and hang up the handset. PRINT COMM. JOURNAL? SAVE AS INCOMP.FILE? 1:YES 2:NO 1:YES 2:NO...

  • Page 26: Receiving Documents

    Facsimile Features Receiving Documents Automatic Reception Documents are received automatically. Transmit Receive Manual Reception You may wish to receive Transmit To receive documents documents manually if you use the manually, change the Fax telephone line in your office Parameter No. 17 (Receive primarily as a personal telephone Mode) to “Manual”...

  • Page 27: Duplex (2-Sided) Receiving

    Duplex (2-Sided) Receiving Duplex Print Fax Parameter No. 95 (DUPLEX PRINT) set to: • Duplex Print = Valid (Default Position is "Invalid") (See page 142) (See Note 6) Sending Station Duplex Print (Letter or A4 Originals) Lift the handset Rings Press START Remove any documents...

  • Page 28: Timer Controlled Communications

    Facsimile Features Timer Controlled Communications General Description You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication. Deferred Transmission Calling at predetermined time Transmit...
  • Page 29 <01>(Station name) ENTER STATION(S) THEN PRESS START 5551234 Dial by any combination of the following methods: • One-Touch/ABBR Dialing • Quick Name Search • Directory Search Dialing (See page 20) To store document(s) (One-Touch) into the memory. Q 01 DEFERRED POLLING START TIME Enter the start time from the keypad.

  • Page 30: Batch Transmission

    Facsimile Features Batch Transmission General Description To reduce transmission time and cost, this feature allows your machine to group (Batch) different documents for the same destination(s) to be transmitted in a single phone call. Real-Time Batch Transmission to NY to LA to LA to London to London...
  • Page 31 During memory transmission, this machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call.

  • Page 32: Polling

    Facsimile Features Polling General Description Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.
  • Page 33 POLLING NO.= POLLED 1:POLLING 2:POLLED PASSWORD= Enter a 4-digit polling password. 4 3 2 1 NOTE 5. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

  • Page 34: Poll Documents From Another Station

    Facsimile Features Polling Poll Documents from Another Station Polling Store document(s) Transmit in memory. (See page 32) Receive For Deferred Polling, see page 28. ENTER STATION(S) THEN PRESS START Enter the stations. (by any combination of the following methods) • Quick Name Search •...
  • Page 35 POLLING POLLING NO.= POLLING PASSWORD=4321 1:POLLING 2:POLLED PASSWORD= Enter a 4-digit polling password. 4 3 2 1 <01>(Station name) 5551234 NOTE 4. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

  • Page 36: Program Keys

    Facsimile Features Program Keys General Description Your machine has special Program Keys for your convenience, where each key can be programmed with a frequently used function. For instance, these keys are useful if you regularly send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission sequence or an additional One-Touch key.
  • Page 37 PROGRAM (1-5) PROGRAM[P ] ∨ ∧ ENTER NO. OR PRESS PROGRAM KEY You can now set other Program <01>(Station name) Keys by repeating the procedures 5551234 from Step 4, or return to standby mode by pressing STOP [010] Station name 5551234 2.

  • Page 38: Setting For Deferred Transmission

    Facsimile Features Program Keys Setting for Deferred Transmission Use Program Keys to store a sequence of stations to be polled, or when setting up a deferred transmission sequence. PROGRAM[P1] PROGRAM[P1] NAME PRESS FUNCTION KEY ENTER NAME Enter the program name (up to 15 characters) by using the Character keys, then press...
  • Page 39 PROGRAM (1-5) PROGRAM[P ] ∨ ∧ PRESS PROGRAM KEY ENTER NO. OR FUNCTION (1-3) You can now set other Program ∨ ∧ ENTER NO. OR Keys by repeating the procedures from Step 4, or Program each function. return to standby mode by •...

  • Page 40: Setting For One-Touch Key

    Facsimile Features Program Keys Setting for One-Touch Key PROGRAM (1-5) ∨ ∧ ENTER NO. OR [P1] SALES ENTER TEL. NO. Enter a telephone number or an email address. Ex: 9 555 1234 Changing the Program Key Setting To change the Program key settings, follow the procedure on setting a program key on pages 36 to 40. •...
  • Page 41 PROGRAM[P ] PROGRAM[P1] NAME ENTER NAME PRESS PROGRAM KEY Enter the station name (up to 15 characters) by using the Character keys, then press Ex: SALES [P1] SALES 9-555 1234 You can now set other Program Keys by repeating the procedures from Step 4, or return to standby mode by pressing STOP...

  • Page 42: Internet Fax Features

    Internet Fax Features Pre-Installation Information/Features Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions. Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (Local Area Network): •...
  • Page 43 Name within your company domain. This unique Host Name must be registered within your network’s DNS (Domain Name System) Server. Example: Internet_Fax@fax01.panasonic.com 2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval. Manually refers to manual retrieval of mail when configured as POP3 client.

  • Page 44: Setup (Smtp Mail Server/Pop3 Client)

    Host Name within your company domain. This unique Host Name must be registered within your network’s DNS (Domain Name System) Server. Example: Internet_Fax@fax01.panasonic.com 2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name.
  • Page 45 SMTP01.panasonic.com (SMTP Mail Server) Gateway (Router) POP02.panasonic.com SMTP (POP Server) POP3 popuser001@panasonic.com 3. The email address format can be the same as your regular email address. If your email NOTE address is popuser001@panasonic.com, your machine's email address can be Internet_Fax@panasonic.com.
  • Page 46 Internet Fax Features Setup (SMTP Mail Server/POP3 Client) For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. Important: Make a copy of this page and ask the Network Administrator to complete the required information. User Information Company Name Address...
  • Page 47 Explanation of Contents MAC Address : MAC Address from the 3rd page of the Fax Parameter List printout (press FAX/EMAIL ("FAX" lights up) FUNCTION *(1) IP Address The Internet Protocol (IP) address assigned to your machine. *(2) Subnet Mask : The Subnet Mask number. *(3) Default Gateway IP Address : The Default Gateway's IP Address.

  • Page 48: Internet Communication

    Internet Fax Features Internet Communication Transmission/Reception Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding.

  • Page 49: Direct Smtp

    Direct SMTP Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server. Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address).

  • Page 50: Important Information

    Internet Fax Features Important Information General Description Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as follows. Differences Between Internet Fax and Regular Fax A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax.

  • Page 51: Internet Mail Reception

    An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following URL address: http://panasonic.co.jp/pcc/en/ Note: If the document(s) being sent are in the PDF/JPEG format, the following message is shown instead.

  • Page 52: Setting The Internet Parameters

    Internet Fax Features Setting the Internet Parameters Basic Parameters Following Six (6) Basic Parameters must be pre-programmed into the machine. * • TCP/IP Address of your machine * • TCP/IP Subnet Mask of your machine * • TCP/IP Address of the Default Gateway * •...
  • Page 53 DATE & TIME SMTP SERVER NAME SET MODE (1-4) ∨ ∧ 01-01-2003 12:00 ENTER NO. OR Press to scroll the display to the desired User (Internet) Parameter and press SMTP SERVER NAME Enter SMTP Server Name and press . To advance to the next parameter, press to return to Step 4 or CLEAR...

  • Page 54: Sending Documents

    . The machine will complete the email address with the Default Domain preprogrammed in the User (Internet) Parameters. (i.e. will add "@panasonic.com" to the email address) Ex: abc Using the Domain List If you want to send to a different Domain, enter...
  • Page 55 Selecting the desired Transmission setting. (See page 11) Your machine can temporarily change the File Type and File Name by using FUNCTION (XMT File Type and Name). You can select TIFF/JPEG or PDF File Type and then change the File Name. When sending to: Internet Fax : select "TIFF/JPEG".

  • Page 56: One-Touch/Abbreviated And Search Email Addressing

    LDAP (Lightweight Directory Access Protocol) Server. Quick Name Search Dialing (see Note 3) (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 142.) [100]SALES 3 sales@panasonic.co [005]SALES 2 sales@panasonic.co [001]SALES sales@panasonic.co Enter a letter of a name you wish to search.
  • Page 57 Selecting the desired Transmission setting. (See page 11) Your machine can temporarily change the File Type and (Gray Scale or Color are available only File Name by using (XMT File FUNCTION when transmitting/emailing in PDF or Type and Name). You can select TIFF/JPEG or PDF File JPEG file type mode.

  • Page 58: Entering The Email Header

    Internet Fax Features Sending Documents Entering the Email Header Email Address You can enter the Email Address for CC (Carbon Copy) and BCC (Blind Carbon Copy). If you would like to enter CC and/or BCC, change Fax Parameter No. 168 (CC/ BCC STATION) to "Valid".
  • Page 59 nn STN(S) ARE SET ADD MORE OR START Enter Email station(s) and then press • Quick Name Search • One-Touch/ABBR Dialing • Manual Number Dialing • Directory Search Dialing (For details, see pages 54 to 56) ENTER BCC STATION(S) THEN PRESS START Enter the BCC station(s) and then press Confirm the destinations,...

  • Page 60: Returned Email

    Internet Fax Features Sending Documents Returned Email When using the Internet communication mode, a failure report will print automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page’s image for that particular transaction.
  • Page 61 memo...

  • Page 62: Receiving Documents

    Internet Fax Features Receiving Documents General Description Your machine offers you a choice to receive Fax documents unattended (by default) or manually over regular telephone lines. Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server.
  • Page 63 • You can download the TIFF-F Image Viewer into your PC from the following URL address: http://panasonic.co.jp/pcc/en/ • License agreement of Panasonic’s TIFF-F Image Viewer application. You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

  • Page 64: Receiving Email From A Pop Server

    Internet Fax Features Receiving Documents Receiving Email from a POP Server Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server. Setting the POP Parameters Set the parameters pertinent to the POP Server (Fax Parameters No.
  • Page 65 FAX PARAMETER(1-183) 146 POP TIMER NO.= 3 min. (0-60) Enter the desired download interval (0-60) 149 DEL POP ERR MAIL 1:INVALID To return to standby. Select desired Setting and press NOTE 2. If the machine is in the Shutdown mode, it cannot wakeup when receiving Email.

  • Page 66: Unattended Email Reception From The Pop Server

    Internet Fax Features Receiving Documents Unattended Email Reception from the POP Server When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax Parameter No. 147 (AUTO POP RCV) is set to "Valid", the machine will query the POP Server at the specified interval for new email.
  • Page 67 < NEW MAIL(S)> display the number of emails on the server, then receive and print the email. ON LINE * RCV * ID:abc@panasonic.com If the POP Server has not received any new email, the following message is displayed. NO NEW MAIL...

  • Page 68: Program Keys

    Internet Fax Features Program Keys Setting the POP Access Key This function allows others to share your machine to retrieve their emails from the POP Server by preprogramming their POP User Names and POP Passwords into the Program Keys (P1 to P8). Their emails can be retrieved by simply pressing their associated Program Key.
  • Page 69 PROGRAM (1-5) PROGRAM[P ] ∨ ∧ ENTER NO. OR PRESS PROGRAM KEY PROGRAM[P ] DELETE EMAIL NO.=2 PRESS PROGRAM KEY 1:YES 2:NO and press : deletes the messages from the server : leaves the messages on the server To return to standby. If the POP Password is not POP RCV USER NAME entered in the program key,...

  • Page 70: Advanced Facsimile Features

    Ex: 2233 Confidential Mailbox These documents can only be printed by the person who has the correct confidential code. Compatibility with Other Panasonic Machines DF-1100 DP-180 DP-190 DP-1820E DP-1810F DP-2000 DP-2310 DP-2500 DP-3000 DP-3010 DP-3510 DP-3520 DP-4510 DP-4520 DP-6010 DP-6020...
  • Page 71 CONF. COMM. (1-5) ∨ ∧ ENTER NO. OR ENTER STATION CONFIDENTIAL XMT THEN PRESS START CONF. CODE=2233 Dial by any one of the following methods: • Quick Name Search • One-Touch/ABBR Dialing • Manual Number Dialing • Directory Search Dialing (For details, see page 20) If required, inform the receiving person of the...

  • Page 72: Polling A Confidential Document

    Advanced Facsimile Features Confidential Mailbox Polling a Confidential Document After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, use the following procedure to poll the confidential document from the remote station. ENTER STATION THEN PRESS START Dial by any one of the following methods:...
  • Page 73 ** NOTICE OF CONFIDENTIAL DOCUMENT HELD ** FILE NO. RECEIVED FROM PAGES TIME RECEIVED PANAFAX MMM-dd 15:00 -PANASONIC ************************************ -HEAD OFFICE - ***** - 201 555 1212- ********* Explanation of Contents (1) File number : 001 to 999 (2) Received remote station's ID...

  • Page 74: Storing A Confidential Document

    Advanced Facsimile Features Confidential Mailbox Storing a Confidential Document Once the confidential document is stored in your machine, it can be polled by another machine. CONFIDENTIAL POLLED CONF. CODE= Confidential Code (4-digit) and press Printing a Confidential Document After you have been notified that someone has transmitted a confidential document to...
  • Page 75 CONF. COMM. (1-5) ∨ ∧ ENTER NO. OR * STORE * NO.002 PAGES=001 The document(s) will be stored into memory. If required, inform the receiving party of the confidential document and tell them the confidential code needed to poll the document.

  • Page 76: Deleting A Confidential Document

    Advanced Facsimile Features Confidential Mailbox Deleting a Confidential Document To delete a file using Confidential Code If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure.
  • Page 77 CONF. COMM. (1-5) DELETE CONF. FILE ∨ ∧ CONF. CODE= ENTER NO. OR Confidential Code (4-digit) and press Ex: 2233 CONF. COMM. (1-5) DELETE CONF. FILE ∨ ∧ ENTER NO. OR CONF. CODE=...

  • Page 78: Sub-Addressing

    Tel No. Ext. No. 2222 Setting the Sub-Address into an Phone Book 3333 201-333-1234 1111 G3/Internet G3 fax G3 fax Automatic Routing Table of Panasonic Internet Fax capable models Address Tel. No. Sub-Address Book Email Addr. <01> <01> G3 Fax...
  • Page 79 TEL NO. 5551234s2762 TEL. NO. Sub. Addr. Enter the telephone number, press SUB-ADDR Send the then enter the Sub-address. (Up to 20 digits) document(s) with (Up to 36 digits including telephone number, Sub-Addressing pauses, spaces, FLASH and Sub-address) information. Ex: 5551234 2762 SUB-ADDR (See Note 5)

  • Page 80: Fax Cover Sheet

    ***** FACSIMILE COVER SHEET ***** MMM-dd-yyyy 15:00 Message To: SALES DEPT. Message From: PANASONIC 201 555 1212 Page(s) Following This Cover Page 1. The Fax Cover Sheet is not counted in the number of pages column of the Journal. NOTE 2.
  • Page 81 COVER SHEET=OFF 1:OFF 2:ON : Cover Sheet is not attached : Cover Sheet is attached Explanation of Contents (1) Starting time of communication. (2) Recorded name in the Phone Book station. (3) Your LOGO (up to 25 characters) and ID Number (up to 20 digits). (4) The number of pages to follow.

  • Page 82: Password Communications

    Advanced Facsimile Features Password Communications Setting Password Transmission Password Password Matching Password 1234 1234 43 PASSWORD-XMT 1:OFF 1234 : OFF (password is not checked) : ON (password is checked) No Password Setting Password Reception Compatibility with Other Machines • DF-1100 • DP-180 •...
  • Page 83 43 PASSWORD-XMT FAX PARAMETER(1-183) NO.= 4-digit Transmission Password and press Ex: 1234 44 PASSWORD-RCV FAX PARAMETER(1-183) NO.= 4-digit Reception Password and press Ex: 1234 2. To change the password, press in step 4. Then reenter a new one. CLEAR NOTE...

  • Page 84: Using Password Transmission

    Advanced Facsimile Features Password Communications Using Password Transmission Use the following procedure to select whether the password is checked (PASSWORD-XMT “OFF” or “ON” for each Transmission) ENTER STATION(S) THEN PRESS START 00% Dial by any one of the following methods: •...
  • Page 85 ENTER STATION(S) PASSWD-XMT=OFF THEN PRESS START 00% 1:OFF 2:ON : OFF (password is not checked) : ON (password is checked)

  • Page 86: Receive To Memory

    Advanced Facsimile Features Receive To Memory Setting RCV To Memory Password This feature is used to secure all received documents by storing them into memory. To print the document(s) received in memory, the authorized operator must enter the correct password. 37 RCV TO MEMORY 1234 Setting the RCV To Memory...
  • Page 87 37 RCV TO MEMORY FAX PARAMETER(1-183) NO.= 4-digit RCV to Memory Password Ex: 1234 (See Note 4) RCV TO MEMORY=ON RCV TO MEMORY=OFF MMM-dd-yyyy 15:00 1:OFF 2:ON 3:PRINT 1:OFF 2:ON 3:PRINT < RCV TO MEMORY > INPUT PASSWORD RCV TO MEMORY=ON RCV TO MEMORY=PRINT 1:OFF 2:ON 3:PRINT 1:OFF 2:ON 3:PRINT...

  • Page 88: Pin Code Access

    Advanced Facsimile Features PIN Code Access If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing. Selecting the Access Method (Prefix or Suffix) PIN* code Transmit : Suffix Code...
  • Page 89 FAX PARAMETER(1-183) NO.= 39 PIN CODE ACCESS 2:SUFFIX ENTER STATION(S) <01>(Station name) THEN PRESS START 00% 5551234 Dial by any one of the following methods: • Quick Name Search • One-Touch/ABBR Dialing • Manual Number Dialing • Directory Search Dialing (For details, see page 20) (One-Touch) Q 01...

  • Page 90: Selective Reception

    Advanced Facsimile Features Selective Reception General Description Before receiving the document, the last 4-digit of the ID Number received from the sending machine will be compared with the last 4-digit of the telephone number programmed in each One-Touch or Abbreviated station. When a match is found, your machine will start receiving the document.
  • Page 91 46 SELECT RCV FAX PARAMETER(1-183) 1:INVALID NO.= 2. If your ID number has not been set, your machine might not be able to receive from some NOTE models. To set your ID Number, see page 130.

  • Page 92: Department Code

    INPUT DEPT. NAME Department Name and press Ex: PANASONIC 1. The Department Code List can be printed out with the Fax Parameter List. To enable the NOTE printing of the Department Code List, change the setting of Fax Parameter No. 77...
  • Page 93 FAX PARAMETER(1-183) NO.= DEPT. CODE (1-50) ∨ ∧ ENTER NO. OR Enter the Department Code number (1 to 50) and press Ex: 12 INPUT DEPT. NAME INPUT DEPT. CODE To record another Department Code, repeat steps 6 and 7. To return to standby, press STOP Up to 8-digit Department Code...

  • Page 94: Changing Or Erasing The Department Code

    Advanced Facsimile Features Department Code Changing or Erasing the Department Code Requires the input of a preset Department Code (8-digit maximum) 77 DEPARTMENT CODE DEPT. CODE (1-50) ∨ ∧ 2:VALID ENTER NO. OR Enter the Department Code number you wish to change or erase (1 to 50), and press INPUT DEPT.
  • Page 95 FAX PARAMETER(1-183) NO.= INPUT DEPT. NAME then enter a new CLEAR 12 PANASONIC SALES Name and press Ex: PANAFAX If you wish to erase the Department Code, press after pressing . Go to step 8. CLEAR INPUT DEPT. NAME To change or erase another Department Code, repeat steps 5 to 7.

  • Page 96: Printing A Department Code Journal

    13:10 C0044903C0000 TOTAL PAGES = 000012 TOTAL TIME = 00:08:28 -PANASONIC ************************************ -HEAD OFFICE- ********* - 201 555 1212 - ******** Sample Department Code Journal / Received Calls *************** -DEPT CODE JOURNAL- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02...
  • Page 97 JOURNAL * PRINTING * 1:PRINT 2:VIEW JOURNAL : Prints a Journal : Journal View Explanation of Contents (1) Period date of this journal (2) Number of total pages transmitted/received for this machine. (3) Total transmitted/received time for this machine. (4) Department Code Number (5) Department Name (6) Number of total pages transmitted/received for this department.

  • Page 98: Edit File Mode

    20:30 [001] MEM. DEF. XMT MMM-dd 13:20 22:30 [011] [012] [013] [016] [017] -PANASONIC ************************************ -HEAD OFFICE - ***** - 201 555 1212- ********* Explanation of Contents (1) File number If the file is now being executed, a "*" is indicated on the left of the file number.
  • Page 99 FILE LIST * PRINTING * FILE LIST 1:PRINT 2:VIEW : Prints a File List : View a File List ∨ ∧ USE THE KEYS TO SCROLL EACH FILE Sample Display Type of Communication : Transmission RCV TO MEM : Receive to memory POLL : Polling POLLED...

  • Page 100: Changing The Start Time Or The Station Of A File

    Advanced Facsimile Features Edit File Mode Changing the Start Time or the Station of a File Use the following procedure to change the start time and/or stations in a communication file. DEFERRED XMT START TIME 22:30 then enter a new START CLEAR Time and press Ex: 0600 (6:00am)
  • Page 101 ENTER FILE NO.OR ∨ ∧ ENTER FILE NO.OR ∨ ∧ FILE NO.= FILE NO.=001 File No. or Scroll 0 0 1 TEL. NO. 5551234 keys to scroll the entered Station. If you wish to delete Station(s), press CLEAR Or enter new Station(s). ENTER FILE NO.OR ∨...

  • Page 102: Printing Out A File

    Advanced Facsimile Features Edit File Mode Printing Out a File Use the following procedure to print the contents of the communication file. * PRINTING * PAGE=001/003 Adding Documents into a File Use the following procedure to add documents into the file. ∨...
  • Page 103 ∨ ∧ ∨ ∧ ENTER FILE NO.OR ENTER FILE NO.OR FILE NO.= FILE NO.=001 File No. or Scroll 0 0 1 ∨ ∧ ENTER FILE NO.OR FILE NO.= File No. or Scroll 0 0 1...

  • Page 104: Retry An Incomplete File

    Advanced Facsimile Features Edit File Mode Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial. If you need to retain the document even if the communication failed, change the setting of Fax Parameter No.
  • Page 105 ∨ ∧ ∨ ∧ ENTER FILE NO.OR ENTER FILE NO.OR FILE NO.= FILE NO.=001 File No. or Scroll 0 0 1...

  • Page 106: Advanced Internet Fax Features

    Advanced Internet Fax Features Internet Communication Features Inbound Routing Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(es) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.

  • Page 107: Dynamic Host Configuration Protocol (Dhcp)

    Dynamic Host Configuration Protocol (DHCP) DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators.

  • Page 108: Relayed Transmission

    The second part requires you to install the software on your PC. (See the web site for details about the printer driver installation and operation.) You can download the Panasonic’s printer driver from the following URL address: http://panasonic.co.jp/pcc/en/...
  • Page 109 memo...

  • Page 110: Sender Selection

    Add Sender: characters and digits), to be Panasonic shown on the "From" field of the email, then press Ex: PANASONIC SALES Sending Documents with Sender Selection Enter an email address or telephone number. NOTE 1. If you do not select a User Name, the unit selects the default User Name (00) that was...
  • Page 111 STOP Enter an email address (up to 60 characters), to be printed on the "From" field of the mail message, then press Ex: abc@panasonic.com SELECT SENDER(00-24) 12 PANASONIC SALES ∨ ∧ ENTER NO. OR abc@panasonic.com File No. Scroll (2-digits) NOTE 2.

  • Page 112: Inbound Routing

    ROUTING: SUB-ADDRESS <01>ENTER NAME 55512342762 Enter the station name (up to 15 characters), then press Ex: SALES DEPT Enter the sub-address <01>ENTER NAME (up to 20 digits). abc@panasonic.com Enter the station name (up to 15 characters), then press Ex: SALES DEPT...
  • Page 113 Q 01 <01> To change the input ENTER EMAIL ADDRESS mode. Enter an email address (up to 60 characters), then press Ex: abc@panasonic.com ROUTING: TSI ONE-TOUCH< > PRESS ONE-TOUCH To return to standby, press STOP Enter the Numeric ID (TSI)

  • Page 114: Fax Forward

    Advanced Internet Fax Features Fax Forward Setting Fax Forward This feature allows all incoming faxes or emails to be forwarded to the station registered in the First register the one-touch or abbreviated dialing number. Once destination the faxes or emails are received in the memory, telephone number or the machine will forward the received email address into...
  • Page 115 54 FAX FORWARD FAX PARAMETER(1-183) NO.= 1:INVALID MMM-dd-yyyy 15:00 < FAX FORWARD > NOTE 3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used. Relayed Transmission...

  • Page 116: Relayed Transmission

    Advanced Internet Fax Features Relayed Transmission General Description The Internet Relayed Transmission feature can save you time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station.

  • Page 117: Relay Network

    With this simple network using two Relay Stations, you can send a document with one operation to any combination of stations in the network via the London Relay Station and/or Singapore Relay Station. New York London Email Address: ifax@newyork.panasonic.com Email Address: ifax@london.panasonic.co.uk Host Name: newyork Host Name: london...
  • Page 118 Table 2, 3 and 4 are sample settings for the Sample Network shown in Figure 1. Table 2: Sample Parameter and Phone Book Dialing Number Table for New York (Originating Station) Telephone Number : 212 111 1234 Email Address (SMTP) : ifax@newyork.panasonic.com Host Name : newyork Relay XMT Password : usa-rly...

  • Page 119: Setting Up Your Machine As An Internet Relay Station

    (03): panasonic.com In the example above, the Relayed XMT Request will be accepted only from the email addresses that include the Domain Name of panasonic.co.jp, abc.IFax.com or panasonic.com. NOTE 3. This should be different than your machine's Email Address used to receive regular email or Internet Fax, as your machine's Email Address is always included in the header of all email messages sent.

  • Page 120: Programming The End Receiving Station Into Your Auto Dialer

    Advanced Internet Fax Features Relayed Transmission Programming the End Receiving Station into your Auto Dialer If the Fax Parameter No. 140 (LAN Relay XMT Request) is set to “Valid”, you can enter the Relay Address by the following procedure. To set an One-Touch/ABBR Dialing for Relayed Transmission Request <01>ENTER NAME...
  • Page 121 ONE-TOUCH< > 1:ONE-TOUCH PRESS ONE-TOUCH 2:ABBR NO. Q 01 <01> RELAY ADDRESS Enter the 3-digit Abbreviated number of the Relay Station that you want to assign to this End Receiving Station. The Abbreviated number must contain the Relay XMT Password of the Relay Station. To return to standby, press STOP...

  • Page 122: Sending Via An Internet Relay

    Ex: End Receiving Station : 4681111234 (Telephone number) [see Note] Relay Station : uk-rly@london.panasonic.co.uk After the Relay Station completes its transmission to the End Receiving Station(s), your machine receives a COMM. Journal from the Relay Station. This Journal confirms whether the Internet Relayed Transmission was successful.
  • Page 123 Ex: End Receiving Station : 4681111234 (Telephone number) [see Note] Relay Station : uk-rly@london.panasonic.co.uk After the Relay Station completes its transmission to the End Receiving Station(s), your machine receives a COMM. Journal from the Relay Station. This Journal confirms whether the Internet Relayed Transmission was successful.

  • Page 124: Sending Document(S) From A Pc To A G3 Fax Machine

    The Internet Relay Station (your machine) must be properly setup with all the required parameters. To send a Relayed Transmission from your PC using your email application, follow the example below. In the “To:” box of your email application, type the following: sg-rly#81331111234@singapore.panasonic.co.sg sg-rly#*001@singapore.panasonic.co.sg • Relay XMT Password: sg-rly •...
  • Page 125 Internet Fax Mailer, allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet Fax. You can download the Panasonic's TIFF Converter and Internet Fax Mailer software and their respective User's Guides from the following URL address.

  • Page 126: Printouts And Reports

    STOCKHOLM 001/001 00:00:15 R-OK ROME 001/001 00:00:15 - PANASONIC - *************************************** - HEAD OFFICE - ****** - 201 555 1212 - ******* Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication...
  • Page 127 Sample Relayed Transmission Notification Email to a Manager MMM, DD, yyyy Explanation of Contents Email address of the sender's Internet Fax (Your machine) or PC End Receiving Station's G3 fax telephone number(s)

  • Page 128: Setting Your Machine

    Setting Your Machine Adjusting the Volume and Dialing Method (Tone or Pulse) Setting the Dialing Method (Tone or Pulse) FAX PARAMETER(1-183) NO.= Setting the Monitor Volume * MONITOR * repeatedly to raise or lower the volume. Setting the Ringer Volume MMM-dd-yyyy 15:00 RINGER VOLUME ((((...
  • Page 129 06 DIALING METHOD 06 DIALING METHOD 2:TONE 1:PULSE : for PULSE : for TONE MONITOR VOLUME LOW [ ] HIGH To return to standby. To return to standby.

  • Page 130: User Parameters

    For example, the built-in clock keeps the current date and time, your LOGO and ID Number help to identify you when you send or receive documents. These parameters can be programmed via your PC by using the Configuration Editor included with the Panasonic Document Management System software CD-ROM (included with the machine).
  • Page 131 DATE & TIME LOGO 04-06-2004 15:00 Enter your LOGO (max. 25 characters and digits) Ex: PANASONIC ID NO. ID NO. 201 555 1212 Enter your ID (max. 20 digits) (Press for space) MONITOR Ex: 201 MONITOR To return to standby.

  • Page 132: One-Touch/Abbreviated Dialing Numbers

    Entering One-Touch/Abbreviated Email Address 1:ONE-TOUCH 2:ABBR NO. : for One-Touch : for ABBR No. [022]ENTER NAME ABBR[ sales@panasonic.com ENTER ABBR NO. To record another number, repeat steps 4 to 6. To return to standby, press STOP Enter the station name (up to 15 characters).
  • Page 133 <01> ONE-TOUCH< > ENTER TEL. NO. PRESS ONE-TOUCH Q 01 Enter the telephone number (see Note 2) (up to 36 digits including pauses and spaces). [022] [022] ABBR[ ENTER TEL. NO. ENTER EMAIL ADDRESS ENTER ABBR NO. 0 2 2 (001 - 160) Enter the email address (up to 60 characters).

  • Page 134: Printing Out Directory Sheet

    Setting Your Machine One-Touch/Abbreviated Dialing Numbers Printing Out Directory Sheet After programming the One-Touch dialing numbers, you can print the Directory Sheet which includes each station’s name. (See Note 1) * PRINTING * DIRECTORY SHEET Your machine prints the Directory Sheet. (See Note 1) NOTE 1.
  • Page 135 Directory Sheet Sample Cut the Directory Sheet along the dashed lines and insert into the Directory Holder. ************ -DIRECTORY SHEET- ******** DATE MMM-dd-yyyy ***** TIME 15:00 ***P,01 Note: It may be necessary to trim the edges a bit further for the sheet to fit into the holder better.

  • Page 136: Changing Or Erasing The Settings Of The One-Touch/Abbreviated Dialing Numbers

    Setting Your Machine One-Touch/Abbreviated Dialing Numbers Changing or Erasing the Settings of the One-Touch/Abbreviated Dialing Numbers 1:ONE-TOUCH 2:ABBR NO. <01> SALES DEPT 9-555 2345 To change Press , then enter a new CLEAR telephone number(s) or email address and press <01>...
  • Page 137 ONE-TOUCH< > PRESS ONE-TOUCH Q 01 <01> SALES DEPT <01> PANAFAX 9-555 3456 9-555 3456 Press , then enter the CLEAR station name using a Keypad (up to 15 characters). Ex: PANAFAX ONE-TOUCH< > PRESS ONE-TOUCH <01> SALES DEPT ENTER TEL. NO. To return to standby.

  • Page 138: Fax Parameters

    Setting Your Machine Fax Parameters General Description Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made.
  • Page 139 FAX PARAMETER(1-183) 04 STAMP(HOME) NO.=004 1:OFF Change setting. for "ON" NOTE 3. Fax Parameter setting mode is accessible only when the machine is in the Ready Mode.

  • Page 140: Setting Your Machine

    Setting Your Machine Fax Parameters Parameter Setting Setting Comments Number CONTRAST Lightest Setting the home position for the CONTRAST. (HOME) Lighter Normal Darker Darkest RESOLUTION Standard Setting the home position for the RESOLUTION. (HOME) (S-Fine is selecting 400 or 600 dpi. See Fax Parameter Fine No.
  • Page 141 Parameter Setting Setting Comments Number PRINT REDUCTION Fixed Selecting print reduction mode. Fixed :Reduce received document according to Auto setting of Parameter No. 25. Auto :Reduce received document according to the length of received documents. REDUCTION RATIO Selecting the fixed print reduction ratio from 70% to 100%.
  • Page 142 Parameter Setting Setting Comments Number DIAGNOSTIC (----) Setting the password for Remote Diagnostic Mode. PASSWORD Please ask your Panasonic Authorized Dealer for details. SUB ADDRESS (----) Setting a 20-digit password for secured sub-address PASSWORD communication. FAX FORWARD Invalid Selecting whether the machine performs Fax Forwarding to the specified destination.
  • Page 143 Valid Internet Fax RETURN Invalid Selecting whether to send a return receipt when RECEIPT receiving from another Panasonic Internet Fax. Valid EMAIL HEADER Selecting the header information to print when an email FORMAT is received. (Normally used for Troubleshooting. It...
  • Page 144 Setting Your Machine Fax Parameters Parameter Setting Setting Comments Number TRANSACTION Invalid Selecting whether the machine sends a transaction JOURNAL journal to the pre-programmed email address. Valid PC REMOTE UPDATE Invalid Selecting whether the machine will accept commands from an email application, to: Valid (a) Program the Internet Parameters (b) Program the Auto Dialer...
  • Page 145 Parameter Setting Setting Comments Number XMT FILE TYPE TIFF/JPEG Selecting whether the document(s) are converted to TIFF-F/JPEG or PDF format when Scanning-to-Email, or TIFF-F format when sending to an Internet Fax. The default is "PDF" as PDF has become the industry standard for exchanging documents from computer to computer (Scan-to-Email).

  • Page 146: Access Code

    Setting Your Machine Access Code General Description The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to reenter the access code in order to use the machine again.
  • Page 147 38 ACCESS CODE 38 ACCESS CODE 38 ACCESS CODE 1:ALL 1234 2:PARAMETERS 1234 Select Restriction Level. for All operations for Setting and Printing the Fax Parameters only. 4-digit Access Code Ex: 1234 MMM-dd-yyyy 15:00 MMM-dd-yyyy 15:00 ACCESS CODE= **** FAX PARAMETER(1-183) NO.= Now you can operate the machine normally.

  • Page 148: Programming Or Retrieving Parameters Via Email

    Setting Your Machine Programming or Retrieving Parameters via Email General Description Command + Password parameters abbr Internet Fax Email Internet Internet Parameter Auto Dialer (Phone Book Dialer) Transaction Journal Edit Back up Command + Password parameters abbr Internet Fax Email Internet Update or Restore Internet Parameters...

  • Page 149: Using A Pc To Input The Internet Parameters Remotely

    Using a PC to Input the Internet Parameters Remotely This feature provides a convenient and an easy way to input the Internet Parameters right from your PC by sending a text email message to your machine. The following parameters can be input remotely via a PC. The other parameters must be entered from the machine in the User Parameters.

  • Page 150: To Retri.eve Each Parameters

    Setting Your Machine Programming or Retrieving Parameters via Email To Retri.eve Each Parameters To retrieve the existing parameters, send a plain text email to the your machine's email address with the following command in the "Subject" line: • #get parameters(password)# To retrieve the Internet Parameters •...

  • Page 151: To Edit The Retrieved Or Backup Internet Parameters/Auto Dialer File

    To Edit the Retrieved or Backup Internet Parameters/Auto Dialer File After receiving your machine’s email with the Internet Parameters and/or Auto Dialer (Phone Book Dialer), store the email file as text (.txt) on your PC for backup purposes. To change or update the Internet Parameters and/or Auto Dialer (Phone Book Dialer), type the following command in the "Subject"...

  • Page 152: To Edit The Retrieved Or Backup Internet Parameters File

    Setting Your Machine To Edit the Retrieved or Backup Internet Parameters File Your Machine’s Internet Parameters Email Sample From: "Your Machine" <ifax2@panasonic.com> Subject: Your Machine's SYSTEM PARAMETER List user1@panasonic.com [Delete this header before sending the email.] #--------------------------------------------- # Your Machine's SYSTEM PARAMETER List...
  • Page 153 @sender to @end Defines the Sender information to be set in section (2) between @sender to @end block. Edit, Delete or Register up to 24 User Names and their Email Addresses for the Sender Selection feature (see page 110). Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field.) The data string for each Sender Selection should be defined within a single line.

  • Page 154: To Edit The Retrieved Or Backup Phone Book Data File

    Setting Your Machine To Edit the Retrieved or Backup Phone Book Data File Your Machine’s Phone Book(Auto Dialer) Email Sample From: "Your Machine" <ifax2@panasonic.com> Subject: Your Machine's SYSTEM PARAMETER List user1@panasonic.com [Delete this header before sending the email.] #--------------------------------------------- # Your Machine's ONE-TOUCH/ABBR List...
  • Page 155 Your machine's email address. From This field is normally not visible when creating new email message(s). It is your default email address (email application), for retrieving the Auto Dialer data and for error message notification. (Can be programmed with the configuration tool of your email program.) Subject To Store data, type: #set abbr(password)# @begin to @end...

  • Page 156: Deleting The Entire Auto Dialer

    Setting Your Machine To Edit the Retrieved or Backup Phone Book Data File Deleting the Entire Auto Dialer If you wish to delete the entire Auto Dialer data in your machine, type the following command in the body of the email message: @command delete @end...
  • Page 157 memo END_Ti6...

  • Page 158: Printing Journals And Lists

    001/001 00:00:16 TEL XMT MMM-dd 20:19 C8444B0577000 << CONTINUE >> (13) -PANASONIC ************************************ -HEAD OFFICE - ***** - 201 555 1212- ********* (15) (14) Sample Display Communication Result : Communication was successful. M-OK : Memory receition was successful. Date & Time BUSY : Line busy STOP : STOP was pressed.
  • Page 159 JOURNAL * PRINTING * 1:PRINT 2:VIEW JOURNAL 4b-1 4b-2 ∨ ∧ JOURNAL VIEW USE THE KEYS TO 1:XMT ONLY 2:ALL SCROLL EACH RECORD You can view the transactions in : for printing a Transaction Journal the journal by pressing : for viewing a Transaction Journal .

  • Page 160: Communication Journal (Comm. Journal)

    SALES DEPT. 001/001 00:01:25 <03> ACCOUNTING DEPT. 000/001 00:01:45 BUSY 021 111 1234 000/001 00:00:00 - PANASONIC - ************************************* - HEAD OFFICE - ****** - 201 555 1212 - ******* [SERVICE SERVICE DEPT. 001/001 00:01:30 [SALES DEPT] SALES DEPT. 001/001 00:01:25 [ACCOUNTING] ACCOUNTING DEPT.
  • Page 161 Explanation of Contents (1) Indication of Communication Mode (2) Start Time of Communication (3) End Time of Communication (4) File Number 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.) (5) Station Number Sequential number of the Stations.

  • Page 162: One-Touch/Abbreviated And Directory Search List

    [005] panafax2@rdnn.mgcs.mei.co.jp 1773 +81 0467 5251 1234 NO. OF STATIONS = 005 (4) -PANASONIC ************************************************-HEAD OFFICE - ***** - 201 555 1212- ********* Explanation of Contents (1) One-Touch number or Abbreviated number : <nn>= One-Touch number, [nnn] = Abbreviated number...
  • Page 163 [005] Panafax2 panafax2@rdnn.mgcs.mei.co.jp 1773 +81 0467 5251 1234 NO. OF STATION = 005 -PANASONIC ************************************************-HEAD OFFICE - ***** - 201 555 1212- ********* Sample One-Touch List *************** -ONE-TOUCH LIST- ****************** DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01 ONE- STATION NAME EMAIL ADDRESS / TELEPHONE NO.

  • Page 164: Program List

    TIMER ABBR NOS. [P1] TIMER XMT 12:00 [001] [P2] TIMER POLL POLL 19:00 [002] [P3] PROG. A POLL ----- [001] [002] [P8] PROG. B ABBR/GRP ----- [001] [002] [003] -PANASONIC ************************************ -HEAD OFFICE - ***** - 201 555 1212- *********...
  • Page 165 * PRINTING * PROGRAM LIST Explanation of Contents Program Key Program Name Up to 15 characters Type of Communication “XMT” indicates transmission. “POLL” indicates polling. “ABBR/GRP” indicates that the Program key is programmed as a group key. “ONE-TOUCH” indicates that the Program key is programmed as a One- Touch key.

  • Page 166: Fax Parameter List

    SELECTION CURRENT STANDARD NUMBER SETTING SETTING (6)001 CONTRAST (HOME) (1:Lightest - 3:Normal - 5:Darkest) *002 RESOLUTION (HOME) (1:Standard 2:Fine 3:S-Fine) ORIGINAL (HOME) (1:Text 2:Text/Photo 3:Photo) COLOR ATTACHMENT (1:Single-page 2:Multi-page) -PANASONIC ************************************ -HEAD OFFICE - ***** - 201 555 1212- *********...
  • Page 167 * PRINTING * FAX PARAMETER LIST Explanation of Contents (1) Parameter (4) Current setting : “----” indicates code or password Number is not set. When the code or password is set, it is represented by asterisk(*). (2) Description : “(HOME)” means home position setting.

  • Page 168: Problem Solving

    Problem Solving Troubleshooting If You Have Any of These Problems Mode Symptom Possible Cause / Action Page During Transmission Document doesn't 1. Check that your document is free of staples and paper feed/multiple feed clips, and that it is not greasy or torn. 2.
  • Page 169 Mode Symptom Possible Cause / Action Page Communication No dial tone 1. Check the connection of the telephone line. 2. Check the telephone line. No auto answer 1. Check the connection of the telephone line. 2. Check the Reception mode setting. (Fax Parameter No. 17) 3.

  • Page 170: Information Code

    Problem Solving Information Code When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Meaning Possible Action Page Code Document is misfeeding. 1. Reload the document properly. 2.
  • Page 171 Info. Meaning Possible Action Page Code 436/490 Received data has too many errors. Check with the other party. • Unit received a confidential document or was 1. Print a File List and check the contents. requested to be polled of a confidential document 2.

  • Page 172: Problem Solving

    Problem Solving Information Code Info. Meaning Possible Action Page Code TCP/IP connection timed out. Check the Internet Fax Parameter settings. Verify the IP Address, Default Gateway IP Address, SMTP Server IP Address. Cannot logon to the designated SMTP Server. Check the SMTP Server IP Address setting. Contact the Network Administrator.
  • Page 173 1. After identifying the problem and verifying the recommended action, if the Information Codes keep reoccuring or for help on Information Codes that appear on your machine but are not listed above, please contact your local Panasonic Authorized Dealer. For mechanical failures, see the Troubleshooting section in the Operating Instructions (For...

  • Page 174: Email Abbr Programming Errors

    Problem Solving Email ABBR Programming Errors Error Message Sent to the Sender Error messages that are emailed from your machine to the original sender during remote programming of the Auto Dialer via email. Error Message Possible Cause / Action 554 Data transfer error (broken header) The header or sub header decoding is being processed while the message finished, try again.

  • Page 175: Internet Fax Return Receipt Error Messages

    Internet Fax Return Receipt Error Messages Error messages that are printed on the Internet Fax Return Receipt when remote programming of the Auto Dialer via email fails. Error Message Possible Cause Format Error : <@command block, the The block termination command “@end” is missing in the “@end”...

  • Page 176: Verification Stamp And Flash Memory Card

    (2) Reinstall the Memory Card Cover. NOTE 1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp. 2. Stamp ink refills can be purchased from a stationary store. Use blue Shachihata "X" Stamp ink (No. 22113) or its equivalent.
  • Page 177 Open the Stamp Holder. Close the Close the Stamp Holder and ADF. reattach the Scanning Pad. Note: When closing the Stamp Holder, close gently by pressing both latches. Plug in the Power Cord and turn the Power Switch ON. Print out the Fax Parameter List (see page 166) and confirm that the memory size on Fax Parameter No.

  • Page 178: Appendix

    Appendix Specifications [For G3 Facsimile] Compatibility ITU-T Group 3 Coding Scheme JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations) Modem Type ITU-T V.34, V.17, V.29, V.27 ter and V.21 Modem Speed 33600 - 2400 bps Document Size A5 - Letter/A4 : Platen Glass : Letter/A4 : 8.5"...
  • Page 179 [For Email (Internet Fax)] Standard Compliance 10Base-T Ethernet (IEEE 802.3), 100Base-TX Fast Ethernet (IEEE802.3u) Connector Interfaces 10/100 Base-TX port: RJ-45 Compatibility IETF RFC 2305, ITU-T T.37 Communication Protocol TCP/IP, SMTP, POP3, MIME File Format TIFF [IETF RFC 2301 Profile S, F, J] PDF (Transmission only) JPEG (Transmission only) Email Receiving Width...

  • Page 180: Fcc Notice For Users In Usa

    Note Email: consumerproducts@panasonic.com Note: For Technical Support, please contact your Authorized Panasonic selling dealer. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.
  • Page 181 ® period of non-use. The use of this NERGY compliant product will reduce energy consumption and ultimately benefit the environment. The default functions can be adjusted depending on your office requirements. Please ask your authorized Panasonic dealer for more details.

  • Page 182: Notice To Users In Canada

    Appendix Notice to Users in Canada NOTICE This equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). This is confirmed by marking the equipment with the Industry Canada certification number. The Department does not guarantee the equipment will operate to the user's satisfaction.
  • Page 183 Avis L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est conforme à certaines normes de protection, d'exploitation et de sécurité des réseaux de télécommunications. Le Ministère n'assure toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur.

  • Page 184: Glossary

    Appendix Glossary 10Base-T/100Base-TX An Ethernet standard for cable. The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel baseband, and the T to the Twisted pair. The cable uses two pairs of unshielded twisted wires. Access Code A 4-digit programmable access code that prevents unauthorized operation of your Fax.
  • Page 185 Deferred Polling The ability to retrieve documents from other stations at a later time. Deferred Transmission The ability to send documents to other stations at a later time. Delivery Notice Delivery Notice is a Message Disposition Notification (MDN) request initiated by the sending Internet Fax to the destination Internet Fax.
  • Page 186 Example: Your machine's email address is: Fax@fax01.panasonic.com In the example above “fax01” is the host and “panasonic.com” is the domain. A programmable address of up to 20 digits identifying your machine. Image Memory Capacity This signifies the amount of memory available in your unit capable of storing pages of documents.
  • Page 187 IP Address A unique number used to identify equipment or host computers on the Internet. ISP (Internet Service An institution that provides access to the Internet in some form, usually for money. Provider) ITU-T International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T. ITU-T Image No.
  • Page 188 Documents too long to be reduced are automatically printed on two pages with approximately 13 mm overlap. Panasonic Super An electronic image enhancement (Panasonic Super Smoothing) that will create a particular Smoothing pattern for the improvement of copy quality. ®...
  • Page 189 Program Keys Keys that are defined for storing a sequence of stations to be dialed or polled. Protocol A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol.
  • Page 190 Appendix Glossary SMTP (Simple Mail This is the main communication protocol used to send and receive email on the Internet. Transfer Protocol) Station Name Alphanumeric ID which can be programmed for each phone number or email address location in the Phone Book. Stored Documents Documents that have been scanned and now are stored in your machine's memory.

  • Page 191: Itu-T Image No. 1

    ITU-T Image No. 1 All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

  • Page 192: Index

    Appendix Index Access Code............146 Facsimile Features ..........20 Adding Documents into a File ......102 Fax Cover Sheet..........80 Advanced Facsimile Features......70 Fax Forward ............114 Automatic Document Feeder ......184 Fax Parameter List ..........166 Automatic Reception..........26 Fax Parameters ..........138 Automatic Reduction..........27 Fixed Reduction...........
  • Page 193 Off-Hook Dialing (Voice Mode Transmission) ..24 Real-Time Batch Transmission......30 One-Touch/ABBR Dialing for Receive To Memory..........86 Inbound Routing..........112 Received Time Print...........140 One-Touch/Abbreviated and Receiving a Confidential Document.....72 Directory Search List........162 Receiving Documents ..........26 One-Touch/Abbreviated and Receiving Documents (via LAN) ......62 Search Email Addressing........
  • Page 194 Appendix Index Timer Controlled Communications.......28 To Cancel the Direct Transmission Reservation............24 To Edit the Retrieved or Backup Internet Parameters File..........152 To Edit the Retrieved or Backup Internet Parameters/Auto Dialer File......151 To Edit the Retrieved or Backup Phone Book Data File............154 To Retrieve Each Parameters......150 To Stop the Transmission ......12, 24 Transaction Journal ........144, 158...
  • Page 195 Systems Incorporated. All other trademarks identified herein are the property of their respective owners. Copyright 2004 by Panasonic Communications Co., Ltd. © All rights reserved. Unauthorized copying and distribution is a violation of law. The contents of these Operating Instructions are subject to change without notice.
  • Page 196 PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT,...

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