Page 1 USER ’S GUIDE MFC-890...
Page 2: Compilation And Publication Notice
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Page 4: Safety Precautions
Safety Precautions To use the machine safely WARNING There are high voltage electrodes inside Do not handle the plug with wet hands. the machine. Before you replace Doing this might cause an electrical internal parts, clean the machine or shock. clear a paper jam, make sure you have unplugged the power cord from the power outlet.
Page 5 WARNING Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.
Page 6: Choosing A Location
Choosing a Location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Locate the machine near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 10°C-35°C. Caution Avoid placing your machine in a high-traffic area.
Page 7: Quick Reference Guide
Quick Reference Guide Sending Black & White Real Time Transmission Faxes You can send faxes in real time. Automatic Transmission Place the document face up in the ADF, or face down on Place the document face up the scanner glass. in the ADF (Automatic Document Feeder), or face Menu/Set...
Page 8 Fax Start Storing Numbers Press , when the LCD shows the name you Storing Speed Dial Numbers want to call. Menu/Set Press Enter a two-digit Speed Dial Making Copies number, and then press Menu/Set Making a Single Copy Enter a number (up to 20 Place the document face up digits), and then press in the ADF, or face down on...
Page 9: Table Of Contents
Using this Guide ............... 1-1 Finding information ............. 1-1 Symbols used in this Guide ........1-1 MFC-890 control panel overview ........1-2 Turning the MFC on and off........1-5 Turning the MFC off ..........1-5 Turning the MFC on ..........1-5 Turning Off the Scanner Lamp ........
Page 10 Initial setup ................4-1 Getting started ..............4-1 Setting the Paper Type ..........4-1 Setting the Date and Time .......... 4-2 Setting the Station ID..........4-3 Entering text ............4-4 Inserting spaces ............. 4-4 Making corrections ..........4-4 Repeating letters ............ 4-5 Special characters and symbols......
Page 11 Canceling a job............5-14 TX Lock ..............5-14 Using TX Lock ............5-15 Setting Up the TX Lock for the First Time .... 5-15 Changing the TX Lock Password ......5-16 Switching TX Lock ON ......... 5-16 Switching OFF TX Lock........5-17 Telephone services ............
Page 12 Setup for Polling Transmit (Standard) ...... 6-21 Setup for Polling Transmit with Secure Code ... 6-21 Auto Dial numbers and Dialing options ......7-1 Storing numbers for easy dialing ........7-1 Storing Speed Dial numbers........7-1 Changing Speed Dial numbers........7-2 Setting up Groups for Broadcasting......
Page 13 Using more than one temporary copy setting ....10-5 Using the Quality key..........10-6 Using the Enlarge/Reduce key ......... 10-7 Using the Options key ..........10-9 Paper Type............10-10 Near Edge ............10-11 Brightness ............10-11 Contrast.............. 10-12 Sorting copies using the ADF ......10-13 Page Layout using the ADF .......
Page 14 ™ Using PhotoCapture Center for scanning originals ..11-21 Using the Machine as a printer ......... 12-1 Using the Brother MFC-890 printer driver....... 12-1 Features................12-1 Choosing the right type of paper........12-2 How to print your document..........12-3 Using the manual feed slot ..........12-4 Simultaneous printing and faxing........
Page 15 Support tab ............. 13-19 Brother Solutions Center ........13-19 Web Update ............13-19 Check Setting ............. 13-19 Using the Brother Control Center ........14-1 Brother MFL-Pro Control Center ........14-2 AutoLoad the Brother Control Center ....... 14-3 How to turn off AutoLoad.......... 14-3 Brother Control Center Features ........
Page 16 Scanning a document using the ADF ....15-11 PreScanning to crop a portion you want to scan using the Scanner Glass......15-13 Brother Scanner Utility..........15-15 To run the utility: ..........15-15 Using the colour scan key..........15-16 Scan to E-mail ............15-17 Scan Image ............
Page 17 Using PC-FAX ..............17-1 ® PC-FAX sending (Windows only) ......... 17-1 Setting up user information........17-2 Sending setup............17-3 Outside line access ..........17-3 Include header............17-3 Addressbook file ............17-3 User interface ............17-4 Simple style ............17-4 Facsimile style ............17-4 Speed Dial setup ............
Page 18 G4 or iMac or iBook with Mac OS 8.5 - 9.2 or Mac OS X 10.1 ............19-1 ® Using the Brother printer driver with your Apple ® Macintosh (OS 8.5-9.2)..........19-2 ® Using the Brother Printer Driver with Your Apple ®...
Page 19 Troubleshooting and routine maintenance ..... 21-1 Troubleshooting.............. 21-1 Error Messages ............21-1 Document jams............21-4 Printer Jam or Paper Jam......... 21-5 If you are having difficulty with your machine ... 21-9 How to improve print quality ......... 21-13 Cleaning the print head .......... 21-13 Print Quality Check..........
Page 20: Introduction
Introduction Using this Guide Thank you for buying a Brother multi-function center (MFC). This machine is simple to use, with LCD screen instructions to guide you through programming your machine. You can make the most of your machine by taking a few minutes to read this Guide.
Page 21: Mfc-890 Control Panel Overview
MFC-890 control panel overview ON/OFF Search/Speed Dial You can turn the machine on Lets you look up numbers or off. that are stored in the dialing memory. It also lets you dial Fax and telephone keys: stored numbers by pressing Redial/Pause and a two-digit number.
Page 22 Stop/Exit Copy keys (Temporary settings): Stops a fax, cancels an Quality operation or exits from the Menu. Use this key to temporarily change the quality for Navigation keys: Copying. Menu/Set Quality indicator lights Lets you access the Menu to These lights show the copy program and store your quality you selected with the settings in the machine.
Page 23 Colour Print key: Liquid Crystal Display (LCD) Displays messages on the Lets you clean the print screen to help you set up and heads, replace an ink use your machine. cartridge and check the available ink volume. Ink Volume Colour Scan key: You can see the ink volume that is left in the cartridge.
Page 24: Turning The Mfc On And Off
Turning the MFC on and off When the MFC is idle, you can turn it on and off by pressing the ON/OFF key. In OFF mode, the MFC will send delayed faxes that have been set up and can still receive faxes in FAX ONLY mode. You can even retrieve faxes using remote retrieval if you are away from your MFC.
Page 25: About Fax Machines
About fax machines If you've never used an machine before, it might seem a little mysterious. But you'll soon recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax tones and handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones).
Page 26: Ecm (Error Correction Mode)
The fax 'handshake' is the time in which the sending machine's CNG tones and the receiving machines "chirps" overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed.
Page 27: Connecting The Machine
Connecting the Machine Connecting an External Telephone Although your machine does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your machine. Connect a separate telephone to the machine, as shown below. Extension Telephone External Telephone...
Page 28: Connecting An External Telephone Answering Device (Tad)
Connecting an External Telephone Answering Device (TAD) Sequence You may choose to connect an answering system. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine "listens" for fax calling (CNG) tones.
Page 29 Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service). (Example for the U.K.) 1 - 10 INTRODUCTION...
Page 30: Connections
Connections The external TAD must be plugged into the back side of the machine, into the jack labeled EXT. or on the line jack unit. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
Page 31: Recording Outgoing Message (Ogm)
Recording Outgoing Message (OGM) Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Page 32 The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2. This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate.
Page 33: Multi-Line Connections (Pbx)
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you.
Page 34: Paper
Paper About paper The print quality of your document can be affected by the kind of paper you use in the machine. To ensure the best print quality for the settings you've chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.
Page 35: Recommended Paper
Recommended paper The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-890. Paper capacity of the Paper Tray Paper Type Paper Size...
Page 36: Paper Specifications For The Paper Tray
Paper specifications for the Paper Tray Cut Sheet Paper Plain Paper / Inkjet Paper: 64 to 120 g/m Weight Glossy Paper: Up to 180 g/m Postcard: Up to 180 g/m Index card: Up to 120 g/m Thickness Plain Paper / Inkjet Paper: 0.08 to 0.15 mm Glossy Paper: Up to 0.2 mm Envelopes: Up to 0.52mm Postcard: Up to 0.23 mm...
Page 37 Do not use paper or envelopes: that are damaged, curled, wrinkled, or irregularly shaped that are extremely shiny or highly textured that were previously printed by a laser printer that cannot be arranged uniformly when stacked that are made with a short grain Do not use envelopes: that are of a baggy construction that are embossed (have raised writing on them)
Page 38: Printable Area
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper Envelopes unprintable area 1Top 2Bottom 3Left 4Right Paper Paper Size Cut Sheet 3 mm 12 mm...
Page 39: On-Screen Programming
On-Screen Programming User-friendly programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Page 40: Navigation Keys
Navigation keys * Access the menu * Go to the next menu level * Accept an option * Scroll through the current menu level * Go back to the previous menu level * Go forward to the next menu level * Exit the menu Menu/Set You can access the menu mode by pressing...
Page 41 Then the LCD shows the next menu level. Press to scroll to your next menu selection. Menu/Set Press When you finish setting an option, the LCD shows ACCEPTED. to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option without a “?”.
Page 42 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 1 . GENERAL 1 . PAPER TYPE — Sets the type of PLAIN paper in the SETUP INK JET paper tray. GLOSSY ( 4-COLOUR or 3-COLOUR ) TRANSPARENCY...
Page 43 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 1 . GENERAL 5 . PBX — Turn on this function if the SETUP machine is (Continued) connected to PABX (private automatic Branch Exchange.) 6 .
Page 44 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 2 . FAX 1 . SETUP 1 . RING DELAY 01 - 04 ( 02 ) Sets the number of rings RECEIVE 00 - 05 ( 02 ) before the (Nordic...
Page 45 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 2 . FAX 1 . SETUP 6 . MEMORY Automatically stores any RECEIVE RECEIVE (Continued) incoming faxes (Continued) in its memory if it runs out of paper.
Page 46 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 2 . FAX 2 . SETUP SEND 5 . REAL TIME TX You can send a 6-11 fax without (Continued) (Continued) using the NEXT FAX ONLY memory.
Page 47 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 2 . FAX 4 . REPORT 1 . XMIT REPORT Initial setup for Transmission SETTING (Continued) ON+IMAGE Verification Report and OFF+IMAGE Activity Report. 2 .
Page 48 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 2 . FAX 6 . REMAINING — — Checks which 5-14 jobs are in the JOBS (Continued) 6-13 memory or cancels a delayed fax or polling job.
Page 49 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 3 . COPY 5 . COLOUR 1 . RED R: - Adjusts the 10-19 amount of Red ADJUST (Continued) R: - in copies. R: - R: - R: -...
Page 50 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 4 . PHOTOCAPTURE 5 . COLOUR 1 . WHITE BALANCE Adjusts the hue 11-18 of the white ENHANCE (Continued) areas. 2 . SHARPNESS Enhances the detail of the image.
Page 51 Menu/Set To access the menu, press to accept to Exit Main Menu Submenu Menu Options Descriptions Page Selections 6 . PRINT REPORTS 1 . HELP — — You can print lists & reports. 2 . QUICK-DIAL — — 3 . JOURNAL —...
Page 52: Initial Setup
Initial setup Getting started Setting the Paper Type Set the machine for the type of paper you are using. Menu/Set Press GENERAL SETUP 1.PAPER TYPE Press to select PLAIN, INK JET, GLOSSY or TRANSPARENCY. Menu/Set Press If you selected GLOSSY, press to select GLOSSY:4-COLOUR or GLOSSY:3-COLOUR.
Page 53: Setting The Date And Time
Setting the Date and Time Your machine displays the date and time, and prints it on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected. Menu/Set Press GENERAL SETUP...
Page 54: Setting The Station Id
Setting the Station ID You should store your name or company name and fax and telephone number to be printed on all fax pages that you send. Menu/Set Press GENERAL SETUP 3.STATION ID Enter your fax number (up to 20 STATION ID digits).
Page 55: Entering Text
Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above them. The keys for not have printed letters because they are used for special characters.
Page 56: Repeating Letters
Repeating letters If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right. Special characters and symbols Press , and then press to move the cursor under Menu/Set the special character or symbol you want.
Page 57: Setting The Beeper Volume
Setting the Beeper Volume You can set the beeper volume to LOW, MED, HIGH or OFF. The default (original) setting is LOW. When the beeper is set to LOW, MED or HIGH, the machine beeps every time you press a key or make a mistake and when a fax is being sent or received.
Page 58: Pabx And Transfer
PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on the machine supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an outside line, or for transferring a call to another extension: The feature works...
Page 59: Setting The Clock Change
Setting the Clock Change You can easily let the machine's clock gain or lose one hour by using this feature. Menu/Set Press GENERAL SETUP 6.CLOCK CHANGE Press to select TO SUMMER TIME (or TO WINTER TIME). Menu/Set Press Press to change to Winter Time or TO SUMMER TIME ? Summer Time.
Page 60: Memory Storage
Memory Storage If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time. Setting Tone or Pulse dialing mode (Except for the Nordic Countries) Your machine comes set for Tone dialing service (multi-frequency).
Page 61: Setup Receive
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs by pressing Receive Mode repeatedly. How it works When to use it The machine For dedicated fax lines.
Page 62: To Select Or Change Your Receive Mode
To select or change your Receive Mode Receive Mode Press repeatedly until RECEIVE MODE your new selection appears. After three FAX/TEL seconds the LCD shows the date and time, along with your new Receive Mode. If you are changing the Receive Mode while in another operation, the LCD will return to that operation.
Page 63: Setting The F/T Ring Time (F/T Mode Only)
Setting the F/T Ring Time (F/T mode only) If you set the Receive Mode to F/T, you'll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it's a fax call, the machine prints the fax.) This ringing happens after the initial ringing from the phone company.
Page 64: Fax Detect
Fax Detect Fax Start When you use this feature, you don't have to press when you answer a fax call. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Page 65: Printing A Reduced Incoming Fax (Auto Reduction)
Printing a reduced incoming fax (Auto Reduction) You can reduce the size of all incoming faxes to a fixed percentage, regardless of the size of the paper in your machine. ON lets your machine choose the level of reduction for you. Menu/Set Press SETUP RECEIVE...
Page 66: Advanced Receiving Operations
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension or external telephone in the EXT. jack or on the line jack unit, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code , the machine starts to receive a fax.
Page 67: For Fax/Tel Mode Only
For FAX/TEL mode only When the machine is in F/T mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call. Lift the Tel/R external telephone's handset, and then press to answer. If you're at an extension phone, you'll need to lift the handset during # 5 1 the F/T Ring Time and then press between the double rings.
Page 68: Changing The Remote Codes
Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is . The preset Telephone Answer # 5 1 Code is If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as # # # Menu/Set...
Page 69: Reception Into Memory (Not Available For Colour Fax Reception)
Reception into memory (Not available for colour fax reception) As soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will display CHECK PAPER; please put some paper in the multi-purpose sheet feeder. (See Quick Setup Guide.) If the MEMORY RECEPTION switch is ON at this time…...
Page 70: Printing A Fax From The Memory
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.
Page 71: Polling Receive
Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. Setup for Polling Receive (Standard) Menu/Set Press Menu/Set Press to choose STANDARD, and press Fax Start Enter the fax number you are polling, and press Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party.
Page 72: Setup Delayed Polling Receive
Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. Menu/Set Press SETUP RECEIVE 7.POLLING RX Press to choose TIMER, Menu/Set and press The screen prompts you to enter the time you want to begin polling.
Page 73: Sequential Polling
Sequential Polling The machine can request documents from several fax units in a single operation. You just specify several destinations in Step 4. Afterward, a Sequential Polling Report will be printed. Menu/Set Press Press to choose STANDARD, SECURE or TIMER, and Menu/Set press when the screen displays the setting you...
Page 74: Canceling A Job
Canceling a job Stop/Exit Press while the machine is dialling to cancel the current polling process. To cancel all sequential polling receive jobs, press Menu/Set . (See Canceling a job in the memory on page 6-13.) TX Lock This feature allows you to prevent unauthorised access to the machine.
Page 75: Using Tx Lock
Using TX Lock You must use a password to switch TX Lock ON and OFF. Setting Up the TX Lock for the First Time Menu/Set Press MISCELLANEOUS 1.TX LOCK Enter a 4-digit number as a new TX LOCK password. NEW PASSWD:XXXX Menu/Set Press TX LOCK...
Page 76: Changing The Tx Lock Password
Changing the TX Lock Password Menu/Set Press MISCELLANEOUS 1.TX LOCK Press to choose SET PASSWORD. Menu/Set Press TX LOCK OLD PASSWD:XXXX The screen prompts you to enter the old password. Enter the current password. Menu/Set Press TX LOCK NEW PASSWD:XXXX Enter a 4-digit number as a new password.
Page 77: Switching Off Tx Lock
TX LOCK MODE. You must then start from Step 1 to switch OFF TX Lock. If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance. 5 - 17 SETUP RECEIVE...
Page 78: Telephone Services
Telephone services BT Call Sign (For U.K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing.
Page 79: Setup Send
Setup Send Before you begin Before you can begin sending faxes, make sure you read all the instructions and cautions listed for putting documents in the Automatic Document Feeder (ADF). Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.
Page 80: Faxing From The Automatic Document Feeder (Adf)
Faxing from the automatic document feeder (ADF) The ADF can hold up to 30 pages and feeds each sheet individually. Use standard (75 g/m ) paper and always fan the pages before putting them in the ADF. Recommended environment Temperature: 20°...
Page 81 Fan the pages well and stagger them at an angle. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Documents are Face Up in the ADF...
Page 82: Setting The Special Media Lever
Setting the special media lever This is to feed special types of documents (such as thin paper, thick paper, coated paper or glossy paper). It will allow the documents to feed through the ADF without slipping or jamming. Use the special media lever to select the Special position. ( Regular Position Special Position Special Media Lever...
Page 83 Close the document cover. If the document is a book or is thick, do not slam the cover or press on it. Dial the fax number, press MEMORY #001 97% Fax Start PLAIN The machine starts scanning the first page. To send a single page, go to Step 7.
Page 84: Basic Sending Operations
Basic sending operations Contrast If your document is very light or very dark, you may want to set the contrast. Use LIGHT to send a very light document. Use DARK to send a very dark document. Place the document face up in the SETUP SEND ADF, or face down on the scanner 1.CONTRAST...
Page 85: Fax Resolution
Fax resolution When you have an document in the ADF or on the scanner glass you Fax Resolution can use the key to change the setting temporarily Fax Resolution (for this fax only). Press repeatedly until the LCD shows the setting you want. —OR—...
Page 86: Manual Transmission
Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. Place the document face up in the ADF, or face down on the scanner glass. Pick up the handset of the external phone and listen for a dial tone.
Page 87: Colour Fax Transmission
Colour fax transmission Your machine allows you to send a colour fax. Place the document face up in the ADF, or face down on the scanner glass. Fax Resolution Press to select the COLOUR STD or COLOUR FINE. Enter the fax number using the dial pad, Speed Dial or Search. Fax Start Press When you send a colour fax, the machine will send it in real time.
Page 88: Dual Access (Not Available For Colour Faxes)
Dual Access (Not available for colour faxes) You can place an document in the ADF and set temporary settings, dial a number, and begin scanning the fax into memory-even when the machine is receiving a fax, printing PC data or sending a fax from memory.
Page 89: Real Time Transmission
Real Time Transmission When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending. If the memory becomes full, the machine will send the document in real time (even if REAL TIME TX is set to OFF).
Page 90: Checking Job Status
Press if you want to choose more settings and the LCD will return to the SETUP SEND menu. —OR— Press if you have finished choosing settings, and then go to Step 6. Enter the fax number. Fax Start Press If you are sending a colour fax, the machine will send it in real time even if REAL TIME TX is set to OFF.
Page 91: Canceling A Job In The Memory
Canceling a job in the memory You can cancel tasks you've scheduled, such as Polling Transmit or fax jobs waiting in the Memory to be sent. (See Checking job status on page 6-12.) Menu/Set Press 6.REMAINING JOBS Any jobs that are waiting will appear on the LCD.
Page 92: Advanced Sending Operations
Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine. Your Cover Page includes the name stored in the Speed Dial memory. If you're dialing manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you're sending.
Page 93: Composing Your Own Comments
Composing your own comments You can set up two comments of your own. Menu/Set Press SETUP SEND 8.COVERPAGE NOTE Press to choose 5 or 6 for your own comment. Menu/Set Press Use the dial pad to enter your customized comment. Menu/Set Press (See Entering text on page 4-4.)
Page 94: Cover Page For The Next Fax Only
Cover page for the next fax only This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) If you only want to send a cover page with a particular fax, this cover page will include the number of pages in your document.
Page 95: Send A Cover Page For All Faxes
Send a cover page for all faxes This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) You can set the fax machine to send a cover page whenever you send a fax.
Page 96: Overseas Mode
Overseas Mode After you send a fax using this feature, the feature will turn itself off. Place the document face up in the SETUP SEND ADF, or face down on the scanner 9.OVERSEAS MODE glass. Menu/Set Press Press to select ON (or OFF). Menu/Set Press Press...
Page 97: Delayed Fax (Not Available For Colour Faxes)
Delayed Fax (Not available for colour faxes) During the day you can store up to 50 faxes in the memory to be sent later on. These faxes will be sent at the time of day you enter in Step Menu/Set 3.
Page 98: Delayed Batch Transmission (Not Available For Colour Faxes)
Delayed Batch Transmission (Not available for colour faxes) Before sending the delayed faxes, your machine will economize by sorting all the documents in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax.
Page 99: Setup For Polling Transmit (Standard)
—OR— Press if you are finished choosing settings and go to Step 6. Fax Start Press and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine. 6 - 21 SETUP SEND...
Page 100: Auto Dial Numbers And Dialing Options
Auto Dial numbers and Dialing options Storing numbers for easy dialing You can set up your machine to do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost.
Page 101: Changing Speed Dial Numbers
Changing Speed Dial numbers If you try to store a Speed Dial number where a number is already stored, the LCD will show the current name stored there and will ask you to do one of the following: Press to change the stored #05:XXXXXXXX number.
Page 102 Menu/Set Press SET QUICK-DIAL 2.SETUP GROUPS Search/Speed Dial Press , use the SETUP GROUPS dial pad to enter the two-digit Speed PRESS SPEED-DIAL Dial number where you want to store SETUP GROUPS the Group. SPEED-DIAL? #07 Menu/Set Press Search/Speed Dial Menu/Set (For example, press Use the dial pad to enter the Group...
Page 103: Dialing Options
Dialing options When you dial using an auto dial number, the LCD shows the name you've stored, or if you haven't stored a name, the fax number you've stored. Manual dialing with an external telephone Manual dialing means pressing all of the digits of the phone number. Pick up the external telephone's handset.
Page 104: Speed Dialing
Speed dialing Place the document face up in the ADF, or face down on the scanner glass. Search/Speed Dial Press , and then the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 7-1.) Fax Start Press Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call.
Page 105: Broadcasting (Not Available For Colour Faxes)
Broadcasting (Not available for colour faxes) Broadcasting is when the same fax message is automatically sent to Menu/Set more than one fax number. Using the key, you can include Groups, Speed Dial numbers and up to 50 manually dialed numbers. If you did not use up all the numbers for Groups, access codes or credit card numbers, you can 'broadcast' faxes to up to 150 different numbers.
Page 106: Pause
Place the document face up in the ADF, or face down on the scanner glass. Enter a number using Speed Dial, a Group number, Search or the dial pad. (Example: Group number) Menu/Set Menu/Set Press if you use Search, press again after selecting the number (or name).
Page 107: Tone Or Pulse (Except For The Nordic Countries)
Tone or Pulse (Except for the Nordic Countries) If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.
Page 108: Remote Fax Options
Remote fax options (Not available for colour faxes) Fax Forwarding You cannot use Fax Forwarding when Fax Storage is set to OFF. Programming a Fax Forwarding number When Fax Forwarding is set to ON, your machine stores the received fax in the memory. Then it dials the fax number you've programmed and forwards the fax message.
Page 109: Setting Fax Storage
Setting Fax Storage Memory Receive must be switched to ON for faxes to be received into memory. (See Reception into memory (Not available for colour fax reception) on page 5-9.) If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding or Remote Retrieval operations.
Page 110: Changing Your Remote Access Code
Changing your remote access code Enter your Remote Access Code when the machine picks up your call, so you can access features while you are away from your machine. The access code is preset to 1 5 9 , but you can change Menu/Set Press REMOTE FAX OPT...
Page 111: Remote Retrieval
Remote retrieval You can call your machine from any fax machine using touch tone, then use the Remote Access Code and other key presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet to help you. Using your remote access code Dial your fax number from a telephone or another fax machine using touch tone.
Page 112: Remote Commands
Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (159 ), the system will give you two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding...
Page 113 Remote commands Operation details Check the Receiving Status 1 Fax You can check whether your machine has received any faxes. If it has, you will hear one long beep. If it hasn't, you will hear three short beeps. Change the Receive Mode 1 EXTERNAL TAD If you hear one long beep, you can change the Receive Mode.
Page 114: Retrieving Fax Messages
Retrieving fax messages Dial your fax number. When your machine answers, immediately enter your Remote Retrieval Access Code ( As soon as you hear two short beeps, use the dial pad to press Using the dial pad, enter the number of the remote fax machine that you want your fax messages sent to (up to 20 digits) followed by You cannot use...
Page 115: Printing Reports
Printing Reports Machine settings and activity You need to set up the Transmission Verification Report and Activity Report Interval in the menu table. Menu/Set Press REPORT SETTING 1.XMIT REPORT —OR— REPORT SETTING Menu/Set Press 2.JOURNAL PERIOD Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
Page 116: Setting The Fax Activity Report Interval
Setting the Fax Activity Report Interval You can set the machine to print activity reports at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to OFF, you can print the report by following the steps on the next page. The default setting is EVERY 50 FAXES.
Page 117: Printing Reports
PRINT REPORTS SETUP RECEIVE, SETUP SEND, 5.SYSTEM SETUP REPORT SETTING, MISCELLANEOUS and REMOTE FAX OPT. You can print an accessories order form to your PRINT REPORTS Brother dealer for service. 6.ORDER FORM To Print a Report Menu/Set Press ↑ ↓ SELECT &...
Page 118: Making Copies
Making copies Using the machine as a copier Your machine allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full colour. Always make sure you have paper in the paper tray before making copies.
Page 119: Making A Single Copy
Making a single copy Place the document face up in the ADF, or face down on the scanner glass. Options Enlarge/Reduce As needed, use to change the settings. Mono Copy Colour Copy Press Stop/Exit To stop copying and release the document, press Making more than one copy (Using the ADF) You can make multiple copies using the ADF.
Page 120: Single Or Multiple Copies (Using The Scanner Glass)
Single or multiple copies (Using the scanner glass) You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so Options on). Use the key to choose more settings. (See Using the Options key on page 10-9.) Lift the Document Cover.
Page 121: Out Of Memory Message
Out of memory message If the memory becomes full while you are OUT OF MEMORY making copies, the LCD will show this PLAIN message: If the OUT OF MEMORY message appears while you are scanning the Stop/Exit first page of your document, press to cancel.
Page 122: Using More Than One Temporary Copy Setting
Using more than one temporary copy setting When you want to change the settings only for the next copy, use the Enlarge/Reduce Quality Options keys. Copy Keys You can use different combinations. For example, if you want to copy a photograph on glossy paper with best print quality, press the Quality Best Options...
Page 123: Using The Quality Key
Press to select more settings. PRESS COPY OR ↑↓ FOR NEXT OPT. —OR— Mono Copy Colour Copy Press you're finished choosing settings. These settings are temporary and if you set the document on the scanner glass, the machine returns to its document settings 30 seconds after it finishes copying.
Page 124: Using The Enlarge/Reduce Key
Place the document face up in the ADF, or face down on the scanner glass. Quality Press repeatedly for your ↑ ↓ SELECT & SET setting. NORMAL —OR— Quality Press to select the quality on the LED. Menu/Set Press Mono Copy Colour Copy To start copying now, press —OR—...
Page 125 Enlarge/Reduce Press ↑ ↓ SELECT & SET 100% Press to select the enlargement or reduction ratio you want. Menu/Set Press —OR— Menu/Set You can select MANUAL and press Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%.
Page 126: Using The Options Key
Using the Options key Options Use the key to set the number of copies, paper type, near edge, brightness, contrast, sort and page layout settings only for the next copy. Press Menu Selections Options Factory Options Setting NO. OF COPIES:01 NO. OF COPIES:01 (01-99) PAPER TYPE PLAIN/INK JET/GLOSSY...
Page 127: Paper Type
Paper Type You can change the paper type only for the next copy. (You can change the default setting in the function menu 1-1. See Setting the Paper Type on page 4-1.) Select the type of media that you are using to get the best print quality.
Page 128: Near Edge
Near Edge The Near Edge feature expands the printable area closer to the left, right and bottom edges of the paper up to 3 mm. Copy time will be slightly slower. Place the document face up in the ADF, or face down on the scanner glass.
Page 129: Contrast
Contrast You can change the contrast to help an image look sharper and more vivid. Place the document face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number CONTRAST of copies you want (up to 99). Options Press and press...
Page 130: Sorting Copies Using The Adf
Sorting copies using the ADF If you want to sort multiple copies, use the ADF. Place the documents face up in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Options Press to select STACK/SORT.
Page 131: Page Layout Using The Scanner Glass
Page Layout using the scanner glass You can save paper by copying either two or four pages onto one page, or you can make poster size copy. Place the document face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99).
Page 132: Turning On Manual Feed
Poster You can make a poster size copy of a photograph. For 2 IN 1 or 4 IN 1 copies, you can not use the Enlarge/Reduce key, print glossy paper, or Near Edge feature. For colour 2 IN 1 or 4 IN 1 copies, you can only use A4. You cannot make more than one copy.
Page 133 Open the manual feed slot cover. In the manual feed slot, insert one sheet of paper with the side you wish to print on face up. Align the paper at the center of the manual feed slot and insert it all the way in. Adjust the paper guides to the width of the paper.
Page 134: Changing The Default Copy Settings
Changing the default copy settings You can adjust copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options Factory Settings — 1.QUALITY NORMAL NORMAL BEST FAST — 2.NEAR EDGE —...
Page 135: Copy Quality
Copy Quality Menu/Set Press Press to select NORMAL, COPY BEST or FAST. 1.QUALITY Menu/Set Press Stop/Exit Press Near Edge Menu/Set Press Press to select ON (or COPY 2.NEAR EDGE OFF). Menu/Set Press Stop/Exit Press Brightness Menu/Set Press Press to make a lighter copy. COPY 3.BRIGHTNESS —OR—...
Page 136: Contrast
Contrast You can change the contrast to help an image look sharper and more vivid. Menu/Set Press Press to increase the contrast. COPY 4.CONTRAST —OR— Press to decrease the contrast. Menu/Set Press Stop/Exit Press Colour Adjustment Menu/Set Press COPY 5.COLOUR ADJUST Press to select RED, GREEN or BLUE.
Page 137: Legal Limitations
Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Page 138: Walk-Up Photocapture Center
Walk-Up PhotoCapture ™ Center Introduction Your Brother machine includes three media drives (slots) to use with ™ ™ popular digital camera media: CompactFlash , SmartMedia ™ Memory Stick ™ The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.
Page 139: Getting Started
Getting started ™ There are separate slots on your machine, for a CompactFlash ™ ™ card, a SmartMedia card and a Memory Stick Use only media cards with 3.3 voltage in your machine. ™ The top left slot is for a SmartMedia Card, the top right slot is for a ™...
Page 140 Media Card Indicator Lights: LED light is ON, the media card is inserted properly. LED is OFF, the media card is not properly inserted. LED is BLINKING, the media card is being read or written to. Do NOT unplug the power cord or remove the media card from ™...
Page 141 The machine can only read one Media card at a time so do not insert more than one card. The settings that you want to use with the card will be kept until you take out the media card from the drive (slot), Stop/Exit print images or press Insert the media card firmly into the media drive (slot).
Page 142: Printing The Index (Thumbnails)
Printing the Index (Thumbnails) ™ The PhotoCapture Center assigns numbers for images (such as No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 4 images per line).
Page 143: Printing Images
Printing images Before you print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 11-5.) Press to choose PHOTOCAPTURE PRINT IMAGES PRINT IMAGES. Menu/Set Press Use the dial pad to enter the image ENTER &...
Page 144: Changing The Settings For Printing Images
Changing the settings for printing images Options You can use the key to change the settings for the number of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness, COLOUR ENHANCE and Manual Feed only for the next printed image.
Page 145 Press to scroll through the menu selections. Menu/Set Press when the LCD shows the menu you want to change. (See Menu selections on page 11-9.) After you have selected all your PRESS COPY OR ↑↓ settings, the LCD shows. FOR NEXT OPT. Colour Copy Press to print the...
Page 146: Menu Selections
Menu selections Number of Copies Press to select NO. OF COPIES:01. Menu/Set Press Use the dial pad to enter the number of copies you want. Menu/Set Press Colour Copy Press to print. —OR— Press for more settings. Paper Type Press to select PAPER TYPE.
Page 147: Paper And Print Size
Paper and Print Size Press to select PAPER&PRINT SIZE. Menu/Set Press Press to select the size of the paper you are using (A4, 15(W)X10(H)CM or 10(W)X15(H)CM). Menu/Set Press If you select A4, press to select the print size 13X9CM, 15X10CM, 18X13CM or 20X25CM. Menu/Set Press —OR—...
Page 148: Print Quality
Print Quality Press to select PRINT QUALITY. Menu/Set Press Press to select NORMAL, FINE or PHOTO. Menu/Set Press Recommended mode for ordinary printouts. Good print quality NORMAL with adequate print speed. Better print quality than normal and faster copy speed than FINE PHOTO.
Page 149: Colour Enhancement
Colour enhancement You can turn on the colour enhancement feature to print more vivid images. If you want to customize the White Balance, Sharpness or Colour Menu/Set Density, press . (See Colour enhancement on page 11-18.) Press to select COLOUR ENHANCE. Menu/Set Press Press...
Page 150: Turning On Manual Feed
Turning on Manual Feed Use the manual feed slot when you want to print on thick paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot. Press to select MANUAL FEED.
Page 151: Dpof Printing
Align the paper at the center of the manual feed slot and insert it all the way in. Adjust the paper guides to the width of the paper. Colour Copy Press to print. Fax Start Press MANUAL FEED PRESS FAX START —OR—...
Page 152 If there is a DPOF file on the card, DPOF PRINT the LCD shows: 1.YES 2.NO Press to select 1.YES. PRESS COLOUR CPY ↑↓ FOR OPTION If you want to print an Index (thumbnails) or choose the images and their print options now, select 2.NO. Colour Copy Press to print.
Page 153: Changing The Default Settings
Changing the default settings You can adjust the Print Quality, Print Size, Brightness, Contrast and COLOUR ENHANCE and Scan to Card settings, that are shown in the chart. These settings will remain set until you change them again. Menu/Set Press , followed by the number of the setting you want to change.
Page 154: Print Quality
Print Quality Menu/Set Press PHOTOCAPTURE 1.PRINT QUALITY Press to select NORMAL, FINE or PHOTO. Menu/Set Press Stop/Exit Press Print Size Menu/Set Press PHOTOCAPTURE 2.PRINT SIZE Press to select 13x9CM, 15x10CM, 18x13CM or 20x25CM. Menu/Set Press Stop/Exit Press Brightness Menu/Set Press PHOTOCAPTURE 3.BRIGHTNESS Press...
Page 155: Contrast
Contrast You can choose the contrast setting. More Contrast will make an image look sharper and more vivid. Menu/Set Press PHOTOCAPTURE 4.CONTRAST Press to select CONTRAST. Menu/Set Press Press to increase the contrast. —OR— Press to decrease the contrast. Menu/Set Press Stop/Exit Press...
Page 156 Press to adjust the degree of White Balance. Menu/Set Press Repeat Step 4 and Step 5 to adjust the degree of Sharpness and Colour Density. —OR— Stop/Exit Press White Balance This setting adjusts the hue of the white areas of an image. Lighting, Camera settings and other influences will effect the appearance of white.
Page 157: Understanding The Error Messages
Understanding the Error Messages Once you are familiar with the types of errors that can occur while ™ you're using the PhotoCapture Center , you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the machine will beep to get your attention.
Page 158: Using Photocapture Center ™ For Scanning Originals
™ Using PhotoCapture Center from your PC You can access the media card that is in the media drive (slot) of the machine from your PC. ™ (See Using the PhotoCapture Center from your PC on page 18-1 ™ ® and Using the PhotoCapture Center from Macintosh on page...
Page 159: Using The Machine As A Printer
The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center http://solutions.brother.com Features This machine offers many features you'll find in a high quality ink jet printer.
Page 160: Choosing The Right Type Of Paper
Bi-directional Parallel Interface—The parallel interface allows bi-directional (IEEE 1284 compliant) communication with your computer. USB—Universal Serial Bus Interface provides fast communication with your computer. Straight Paper Path—The machine can print on many types of paper. Plain paper, inkjet paper, glossy paper, transparencies and envelopes.
Page 161: How To Print Your Document
From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-890 (USB) Printer as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.
Page 162: Using The Manual Feed Slot
Using the manual feed slot Your machine has a manual feed slot at the back of the machine. Use the manual feed slot when you want to print on thicker paper. If there is paper in the paper tray you will have to take it out, and then load one sheet of paper at a time in the manual feed slot.
Page 163 ® Open the Properties dialog box of the Windows printer driver and select Manual Feed in the Paper Source section. (See Paper Feed on page 13-7.) Click OK. The machine’s LCD shows: MANUAL FEED PRESS FAX START Fax Start Press to print.
Page 164: Simultaneous Printing And Faxing
Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
Page 165: Printer Driver Settings
Quick Print Setup How to access the printer driver settings Select Print from the File menu in your application software. Select Brother MFC-890 (USB) Printer as your printer and click Properties. The Brother MFC-890 (USB) Printer dialog box will appear.
Page 166: Basic Tab
Basic tab Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies, the page order and Near Edge Print. Select the Paper Feed. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.
Page 167: Media Type
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 colour) Glossy Paper (3 colour) Transparencies The print quality of black ink depends on the type of glossy...
Page 168: Bi-Directional Printing
Media Type Print Quality Selection Plain Paper Fast, Normal, Fine, S.Fine Inkjet Paper (Colour) Fine, Photo, S.Fine Inkjet Paper (Greyscale) Fine, S.Fine, Photo Glossy Paper (4 / 3 colour) (Colour) S.Fine, Photo Glossy Paper (4 / 3 colour) (Greyscale) S.Fine, Photo Transparencies Fine, S.Fine The factory settings are shown in bold.
Page 169: Paper Size
Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 88.9 x 101.6 mm to 216.0 x 355.6 mm. From the drop-down box, select the Paper Size you are using. You can enter custom size by selecting User Defined.
Page 170: Orientation
Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.
Page 171: Near Edge Print
Near Edge Print Near Edge Print feature expands the printable area at the bottom edge of the paper up to 3 mm. Print time will be slightly slower. Paper Feed The Paper Feed pull-down box allows you to choose how the machine feeds paper.
Page 172: Advanced Tab
Advanced tab To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Colour 2.Scaling 3.Watermark 4.Device Options PRINTER DRIVER SETTINGS 13 - 8...
Page 173: Colour
Colour Colour/Greyscale This selection allows a colour document to be printed in black and white using grey scale. Image Type The printer driver will select the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.
Page 174: Custom Image Type
Custom Image Type You can select the colour matching method manually. Select the best one for your document. Match Monitor Colour is adjusted to get the closest colour match to the PC monitor. Natural: Suitable for photographic images. This colour is adjusted to set the natural colour.
Page 175: Halftone Pattern
Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method. Diffusion: Dots are placed at random to create the halftones.
Page 176: Colour Enhancement
Colour Enhancement This feature analyzes your image to improve quality sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your computer. Colour Density This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.
Page 177 Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus cannot see the fine details of the picture, then adjust the sharpness. Auto Image Enhance Auto Image Enhance allows individual adjustment of picture settings to improve the printed image and analyzes data from...
Page 178: Scaling
Scaling You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
Page 179: Watermark
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background with the Watermark to print the watermark image in the background of your document.
Page 180: Watermark Setting
Watermark Setting You can change the Watermark's size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Colour and Style.
Page 181: Device Options
Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date & Time feature will print the date and time on your document from your computer's system clock. Click the Setting button to change the Date and Time in Format, and the Position and Font.
Page 182: Quick Print Setup
The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer. Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings.
Page 183: Support Tab
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information...
Page 184: Using The Brother Control Center
PaperPort Program Group on your PC. (The MFL Pro Software Suite must be installed.) ® If you are using Windows 2000 Professional, we recommend that you are logged on as an administrator. USING THE BROTHER CONTROL CENTER 14 - 1...
Page 185: Brother Mfl-Pro Control Center
Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the machine. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications.
Page 186: Autoload The Brother Control Center
Left-click the Control Center icon and click Show. When the Control Center window appears, left click the Configuration Control Centre button. A dialogue box will appear: Uncheck the AutoLoad Pop-Up check box. USING THE BROTHER CONTROL CENTER 14 - 3...
Page 187: Brother Control Center Features
Control Center button to display Configurations and then click it. Select a different application. For example, you can change a scan button from MS Word Pad to MS Word by changing the application that is listed for the Word Processor. 14 - 4 USING THE BROTHER CONTROL CENTER...
Page 188: Scanning Operations
Copy—Lets you use the PC and any Windows printer driver for enhanced copy operations. You can scan the page on the Brother machine and print the copies using any of the features of the Brother machine printer driver. —OR— ®...
Page 189: Scanner Settings For Scan, Copy And Pc-Fax Buttons
Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer. 14 - 6 USING THE BROTHER CONTROL CENTER...
Page 190: Setting Up The Scanner Configurations
Contrast—Slide the adjuster from 0% to 100% Click OK to save your changes. If you make a mistake or want the document default setting, just click the Restore Defaults button when the scanning mode is displayed. USING THE BROTHER CONTROL CENTER 14 - 7...
Page 191: To Access The Scanner Configurations Screen
To access the scanner Configurations screen Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the appropriate Control Center button to display Configurations and then click on it. Click the Modify Settings button.
Page 192: Scan To File
Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for the mode, click Modify Settings. USING THE BROTHER CONTROL CENTER 14 - 9...
Page 193: Destination Folder
TIFF Multi-page - Class F (*.tif) Portable Network Graphics (*.png) FlashPix (*.fpx) To Search your system for the directory and folder you want, click the Browse button. Click OK to save your settings. 14 - 10 USING THE BROTHER CONTROL CENTER...
Page 194: Scan To E-Mail
Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. USING THE BROTHER CONTROL CENTER 14 - 11...
Page 195: E-Mail Application
E-mail Application E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-mail Settings button to set up links. The Send to Options window will appear: 14 - 12 USING THE BROTHER CONTROL CENTER...
Page 196: Send To Options
Combine items into a single file attachment—Combines all selected items into a single file that contains multiple pages. This option is available only when the file type supports multiple pages, such as multi-page TIFF. USING THE BROTHER CONTROL CENTER 14 - 13...
Page 197: Scan To Word Processor
Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. 14 - 14 USING THE BROTHER CONTROL CENTER...
Page 198: Word Processor
This option is available only when you have an OCR program other than the one provided with PaperPort. (PaperPort 8.0 uses the same OCR engine that is in ScanSoft's TextBridge Pro Millennium product.) USING THE BROTHER CONTROL CENTER 14 - 15...
Page 199 Single column output—Click this checkbox if you want to remove columns from multi-column documents so that converted text appears in a one-column format. 14 - 16 USING THE BROTHER CONTROL CENTER...
Page 200: User-Defined Button
To change any of the settings for this mode, click Modify Settings. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen. Click the Custom Link Settings button to set up links for your user-defined application. USING THE BROTHER CONTROL CENTER 14 - 17...
Page 201: Copy
To change any of the settings for this mode, click Modify Settings. Number of copies Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options button. Click OK to save your Copy settings. 14 - 18 USING THE BROTHER CONTROL CENTER...
Page 202: Send A Fax
Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. USING THE BROTHER CONTROL CENTER 14 - 19...
Page 203: Fax Settings
® (For Windows 2000 Professional) Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To go back to the factory default settings, click the Restore Defaults or Default button. 14 - 20 USING THE BROTHER CONTROL CENTER...
Page 204: How To Scan Using Windows
15-21.) Scanning a document TWAIN compliant The Brother MFC Software Suite includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the ®...
Page 205: How To Access The Scanner
Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. Select TWAIN_32 Brother MFL Pro Scanner from the Scanner drop-down list box. The TWAIN_32 Brother MFL-Pro Scanner Setup dialog box will appear: ®...
Page 206: Scanning A Document Into The Pc
Scanning a document into the PC You can scan a whole page —OR— scan a portion of the page after pre-scanning the document. Scanning a whole page Place the documents face up in the ADF (automatic document feeder), or face down on the scanner glass. Adjust the following settings, if required, in the Scanner window: Image Type Resolution...
Page 207: Prescanning To Crop A Portion You Want To Scan
Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed. In the TWAIN_32 Brother MFL Pro Scanner Setup dialog box, click the PreScan button. The entire document will be scanned into the PC and will appear in the Scanning Area.
Page 208 Select the portion you want to scan by clicking the left mouse button and dragging it. You can enlarge the portion you selected by pressing check it. If you want to select the different portion, use undo the image. Place the document face up in the ADF again, if you used the ADF in step 1.
Page 209: Settings In The Scanner Window
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24 bit Colour Select for attaching the scanned...
Page 210: Scan Type
Scan Type Black & Set the Scan Type to Black & White for text or line White: art. Greyscale: Set the Scan Type to Grey or True Grey for photographic images. Colours: Set either: 256 Colour, which scans up to 256 colours, or 24 bit Colour which scans up to 16.8 million colours.
Page 211: Document Size
Document Size Set the Size to one of the following: Letter (8 1/2 x 11 in.) A4 (210 x 297 mm) Legal (8 1/2 x 14 in.) A5 (148 x 210 mm) B5 (182 x 257 mm) Executive (7 1/4 x 10 1/2 in.) Business Card Photo 9 x 13cm (3.5 x 5 in.) Photo 13 x 18cm (5 x 7 in.)
Page 212 If you selected Custom as the size, The Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose "mm" or "inch" as the unit for Width and Height. You can see the actual paper size you selected on the screen. Width: shows the width of scanning area Height: shows the height of scanning area Data Size: shows the approximate data size calculated in a...
Page 213: Scanning A Document (For Windows ® Xp Only)
You can scan images directly into the ® PaperPort viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to Access the Scanner Open your software application to scan a document.
Page 214: Scanning A Document Into The Pc
Scanning a document into the PC If you want to scan a whole page, use the ADF (automatic document feeder). —OR— If you want to scan a portion of the page after pre-scanning the document, use the scanner glass (Flatbed). Scanning a document using the ADF Place the document face up in the ADF (automatic document feeder).
Page 215 If you require advanced settings, click Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. The scanner resolution you can select is up to 1200 x 1200 dpi. To start scanning your document, click the Scan button in the Scan dialog box.
Page 216: Prescanning To Crop A Portion You Want To Scan Using The Scanner Glass
PreScanning to crop a portion you want to scan using the Scanner Glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
Page 217 If you require advanced settings, click Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. To start scanning your document, click the Scan button in the Scan dialog box.
Page 218: Brother Scanner Utility
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and scanning Legal size paper ® from the ADF when using Windows To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/Programs/Brother/Brother MFC Software Suite menu.
Page 219: Using The Colour Scan Key
Before you can use the key on the control panel, you ® must have connected the machine to your Windows based computer and loaded the appropriate Brother Drivers for your ® version of Windows Scan to When you are ready to use the key, make sure the Brother Control Center application is running on your computer.
Page 220: Scan To E-Mail
Scan to E-mail You can either scan a black and white or colour document into your E-mail application as a file attachment. Although the Brother Control Center can be configured to send only black and white or colour file attachments at one time, you can easily change this setting.
Page 221: Scan/Ocr
Scan/OCR ™ If your document is text, you can have it converted by ScanSoft ® TextBridge to an editable text file and then have the result displayed in your word processing application for viewing and editing. Place the document face up in the ADF, or face down on the scanner glass.
Page 222 ™ ™ ™ Insert a SmartMedia , CompactFlash or Memory Stick card into your machine. Do not take out the media card while the LED on the machine is blinking to keep from damaging it. Place the document face up in the ADF, or face down on the scanner glass.
Page 223: Changing The Default Colour File Format
If you selected CHANGE FILE NAME, press to select 1.CHANGE. Use the dial pad to enter the file name. Menu/Set Press . (You can only change the first 6 digits.) Press to select START SCANNING. Menu/Set Press If you placed the document on the scanner glass, when the machine has finished scanning the page, the NEXT:PRESS SET...
Page 224: Ocr
™ ® ™ ScanSoft PaperPort can be accessed through the ScanSoft ® PaperPort program group. See On-Line Documentation for Brother MFC Software Suite on the CD-ROM. ™ ® The complete ScanSoft PaperPort Users Guide, including ™ ® ScanSoft...
Page 225: Viewing Items
Viewing items ™ ® ScanSoft PaperPort provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort Desktop. You ®...
Page 226: Organizing Your Items In Folders
Organizing your items in folders ® PaperPort has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select ® to view in Desktop View. An item can be a PaperPort item or a ®...
Page 227: Quick Links To Other Applications
Quick links to other applications ™ ® ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a "working link" to them. The Send To Bar at the bottom of the Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon.
Page 228: Scansoft ™ Textbridge ® Ocr Lets You Convert
Software by: ™ ® ScanSoft TextBridge OCR is installed automatically with ® PaperPort when you install Brother MFC Software Suite on your computer. ™ ® ™ ScanSoft PaperPort can quickly convert the text on a ScanSoft ®...
Page 229: You Can Import Items From Other Applications
You can Import items from other applications ® In addition to scanning items, you can bring items into PaperPort ® a variety of ways and convert them to PaperPort (MAX) files in several different ways: Print to the Desktop View from another application, such as Microsoft Excel.
Page 230: Exporting An Image File
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. ® Select PaperPort 8.0 SE from the list and click the Add/Remove button. Select Brother Extensions for Paperport and click the Add/Remove button. ® For Windows 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs.
Page 231: Using Remote Setup
Using Remote Setup ® (For Windows Machine Remote Setup The machine Remote Setup application lets you to set up your machine by using the ease and speed of programming on your PC. When you access this application, the settings on your machine will be downloaded to your PC and displayed on your computer screen.
Page 232 Apply button The Apply button uploads the data to the machine, but stays in the Remote Setup application so you can make more changes. Print button The Print button prints the selected items on the machine. You cannot print the Remote Setup changes until you click the Apply button to upload the new data to the machine.
Page 233: Using Pc-Fax
PC-FAX sending (Windows only) The Brother PC-FAX feature lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note.
Page 234: Setting Up User Information
Facsimile style on page 17-14.) From the Start menu, select Programs, Brother, Brother MFC Software Suite, and then select PC-FAX Setup. The Brother PC-Fax Setup dialog box will appear: You must enter this information create the Fax Header and Cover Page.
Page 235: Sending Setup
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office.)
Page 236: User Interface
User interface In the Sending tab select user interface. You can choose the Simple style or the Facsimile style. Simple style Facsimile style USING PC-FAX 17 - 4...
Page 237: Speed Dial Setup
Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must select the Facsimile style user interface.) You can register any Member or Group on each of the ten Speed Dial buttons.
Page 238: The Address Book
The Address Book From the Start menu, select Programs, Brother, Brother MFC Software Suite, and then click Address Book. The Brother Address Book dialog box will appear: USING PC-FAX 17 - 6...
Page 239: Setting Up A Member In The Address Book
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the icon to add a Member.
Page 240: Setting Up A Group For Broadcasting
Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: Type the name of the new Group in the Group Name field.
Page 241: Editing Member Information
Editing Member information Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group Select the Member or Group you want to delete. Click the delete icon.
Page 242 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. Type the name of the file, and then select Save. USING PC-FAX 17 - 10...
Page 243: Importing To The Address Book
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text —OR—...
Page 244: Setting Up A Cover Page
From the PC-FAX dialog box click . To access the PC-Fax Cover page setup screen. (See Sending a file as a PC-FAX using the Facsimile style on page 17-14.) The Brother PC-FAX Cover Page Setup dialog box will appear: USING PC-FAX 17 - 12...
Page 245: You Can Enter Information In Each Field
You can enter information in each field If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. From Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page format you want to use.
Page 246: Sending A File As A Pc-Fax Using The Facsimile Style
Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The Fax Sending dialog box will appear. USING PC-FAX 17 - 14...
Page 247: Redial
Enter the fax number using any of the following methods: Using the dial pad enter the number. Click any of the 10 Speed Dial buttons. Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake you can click Clear to delete all the entries.
Page 248: Sending A File As A Pc-Fax Using The Simple Style
Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: USING PC-FAX 17 - 16...
Page 249 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box.
Page 250: Setting Up Pc-Fax Receiving (Windows 95/98/98Se/Me/ 2000 Professional And Windows Nt Ws 4.0 Only)
2000 Professional and Windows NT WS 4.0 only) Running PC-FAX Receiving From the Start menu, select Program File, Brother, Brother MFC Software Suite and then select 'PC-FAX Receiving'. The PC-FAX icon will appear on your PC Task ® bar for this Windows session.
Page 251: Viewing New Pc-Fax Messages
Make sure File Format is checked for .max (Default Required to use with PaperPort). If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path. To load PC FAX receiving automatically when you start up ®...
Page 252: Receiving A Fax Into The Pc (Windows ® Xp Only)
How to receive a Fax automatically Before you can start receiving faxes, please install the appropriate Windows XP driver (Windows XP In-box driver or Brother Windows XP driver). After the driver is installed, refer to the following information to configure your Windows XP PC for Fax receiving.
Page 253 A Fax icon will then appear in the Printers and Faxes folder. If Fax icon does not appear, click Install a local fax printer in the Printer Tasks menu. Select the Start, All Programs, Accessories, Communications, Fax, Fax Console. If you have not configured your fax connection, the screen for your local information will be displayed.
Page 254 Enter the sender information, and then click Next. Select Brother MFC-890 in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your MFC will attempt to answer the fax. Click Next.
Page 255 Enter the Transmitting Subscriber Identification (TSID), and then click Next. Enter the Called Subscriber Identification (CSID), and then click Next. Select if you print a fax or save it in a folder, and then click Next. 17 - 23 USING PC-FAX...
Page 256 Click Finish. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console. The PC-FAX installation is now complete.
Page 257: How To View The Received Faxes
How to view the received faxes Faxes that are received into the PC will appear in the Fax Console. Click Start, point to All Programs, Accessories, Communications, Fax, and then click Fax Console to open the Fax Console. In the left pane, expand the Fax folder (if it is not already expanded).
Page 258 Using the PhotoCapture ™ Center from your PC ® (For Windows Introduction ™ The PhotoCapture Center feature requires a USB cable ® connection to your PC and will work only with Windows 98/98SE, Me, 2000 Professional and XP. ™ ™ ™...
Page 259: Using The Photocapture Center From Your Pc
You can edit the file and save it to another drive on your PC. ™ 18 - 2 USING THE PHOTOCAPTURE CENTER FROM YOUR PC...
Page 260 When you take out a media card, do the following to keep from damaging it: In the My Computer window, right-click the removable disk icon and select Eject from the Context menu. Wait until the LED on the MFC stops blinking before taking out the media card.
Page 261: Using Your Machine With A Macintosh
Using your Machine with a ® Macintosh ® Setting up your USB-equipped Apple ® ™ ™ Macintosh G3, G4 or iMac or iBook with Mac OS 8.5 - 9.2 or Mac OS X 10.1 ® Before you can connect the machine to your Machintosh , you must buy a USB cable that is not longer than 1.8 metres.
Page 262: Using The Brother Printer Driver With Your Apple ® Macintosh ® (Os 8.5-9.2)
Using the Brother printer driver with ® ® your Apple Macintosh (OS 8.5-9.2) To select a Printer: Open the Chooser from the Apple menu. Click the MFL Pro Color icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.
Page 263 To print a document: ® From the application software such as PaperPort , click File menu and select Page Setup. You can change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, and Scaling and then click OK. From application software such as PaperPort, click File menu and select Print.
Page 264 If you want to change Copies, Pages, Quality, Media Type and Colour/Mono, select your settings before clicking Print. Click the Option button to change Document and Bi-Directional Printing. ® USING YOUR MACHINE WITH A MACINTOSH 19 - 4...
Page 265: Using The Brother Printer Driver With Your Apple ® Macintosh ® (Os X 10.1)
Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-890 is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.
Page 266: Printing A Document
Printing a document From application software such as TextEdit, click the File menu and select Print. The print dialog box appears. Make sure MFC-890 is selected in the Printer pop-up menu. ® USING YOUR MACHINE WITH A MACINTOSH 19 - 6...
Page 267: Choosing Printing Options
Choosing printing options If you want to print multiple copies, a specific range of pages, or multiple pages on a single sheet of paper, or want to control the special printing features of a printer or application, choose options in the Print dialog.
Page 268: Sending A Fax From Your Macintosh ® Application (Os 8.5-9.2)
® Sending a fax from your Macintosh application (OS 8.5-9.2) ® You can send a fax directly from a Macintosh application by doing the following: Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is greyed.
Page 269 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.
Page 270 If you want, you can add your new members to the Stored Fax Numbers at this time by clicking New to open the address book. (See Setting up your Address Book on page 19-11.) —OR— You can add a new Group by clicking Group to open the address book.
Page 271: Setting Up Your Address Book
Setting up your Address Book You can add new Members and Groups to your Address Book, while you are addressing a fax. Adding a new Member To add a new Member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box will appear: Click New.
Page 272: Adding A New Group
Adding a new Group You can set up a Group of people that you send the same fax to. Click Group. The Group Setting dialog box will appear. In the Group Name field, type a name for your Group. In the Stored Fax Numbers box select the people for your Group, and then click >>.
Page 273 Click OK to go back to the Address Book dialog box. Click OK to go back to the Print/Facsimile dialog box. Then if you are ready to send your fax, click Send Fax. ® 19 - 13 USING YOUR MACHINE WITH A MACINTOSH...
Page 274: Using The Brother Twain Scanner Driver With Your Macintosh
Run your Macintosh TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.
Page 275: Scanning An Image Into Your Macintosh
® Scanning an image into your Macintosh You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page Place the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution...
Page 276: Prescanning An Image
PreScanning an image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.
Page 277: Settings In The Scanner Window
Insert the document again face up in the ADF, or face down on the scanner glass. Make your adjustments to the settings for Resolution, Colour Type (Grey Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box. Click Start. This time only the cropped area of the document will appear in the Scanning Area.
Page 278 Colour Type Black & White—Set the image Type to Black & White for text or line art. For photographic images, set the image type to Grey (Error diffusion) or True Grey. Grey (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated grey images by placing black dots instead of the true grey dots in a specific matrix instead of true grey dots.) True Grey—is used for documents with photographic images or...
Page 279: Scanning Area
Scanning Area Set the Size to one of the following: Letter (8.5 x 11 inches) A4 (210 x 297 mm) Legal (8.5 x 14 inches) A5 (148 x 210 mm) B5 (182 x 257 mm) Executive (7.25 x 10.5 inches) Business Card (90 x 60 mm) Custom (adjusts it from 0.35 x 0.35 inches to 8.5 x 14 inches) After you choose a custom size, you can adjust the scanning area.
Page 280: Adjusting The Image
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
Page 281: Colour Sync Dialog
Colour Sync Dialog Perceptual Matching—All the colors of a given gamut are scaled proportionally to fit within another gamut. The purpose is to keep maintain the balance between the colors of the image. This is the best way to get realistic images, for photographs and other realistic graphics.
Page 282: Scanner Profile
Colors that fall within the gamuts of both devices are left unchanged. Scanner Profile Select your Brother machine. ® USING YOUR MACHINE WITH A MACINTOSH 19 - 22...
Page 283: Machine Remote Setup (Mac Os X 10.1 Only)
The "Remote Setup" application icon is in Maintosh HD/Library/Printers/Brother/Utility. This starts the process of uploading the data to the machine and exiting the remote setup program. If an error message is displayed enter the correct data again.
Page 284: Using The Photocapture Center From Macintosh
Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You can not print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print.
Page 285 You can edit the file and save it to another drive on your ® Macintosh Quit all running applications that are stored on the media card and drag the removal disk icon onto Trash before you remove the media card from the machine. ™...
Page 286: Important Information
Important information ® International ENERGY STAR Compliance Statement TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY TAR ® that product meets the E guidelines for energy NERGY efficiency. Important safety instructions Read all of these instructions.
Page 287 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult your dealer or local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin.
Page 288 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed.
Page 289: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. PhotoCapture Center is a trademark of Brother International Corporation. ® Multi-Function Link and True2Life are registered trademarks of Brother International Corporation.
Page 290: Important-For Your Safety
IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Use of extension cords is not recommended.
Page 291: Troubleshooting And Routine Maintenance
Troubleshooting and routine maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may occur. If this happens, your machine identify the problem and displays an error message. The most common error messages are shown below. ERROR MESSAGES ERROR CAUSE ACTION MESSAGE...
Page 292 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE You tried to poll a fax machine that is not in Check the other fax machine’s CONNECTION Polled Waiting mode. polling setup. FAIL The scanner cover is not closed completely. Pull the Scanner Cover Release COVER OPEN lever and lift the scanner cover and then close it again.
Page 293 Allow the machine to warm up. TEMPERATURE The machine has a mechanical problem. Unplug the machine, and then call MACHINE Brother or your dealer for service. ERROR XX The media card is either bad or not formatted. Reinsert the correct media card. MEDIA ERROR One or more of the ink cartridges are running Order a new ink cartridge.
Page 294: Document Jams
Document jams Based upon where the document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document is jammed in the top of the ADF unit. Take out any paper from the ADF that is not jammed. Lift the ADF cover.
Page 295: Printer Jam Or Paper Jam
Close the document cover. Stop/Exit Press Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed in the paper tray. Remove any paper from the paper tray that is not jammed. Pull up the jammed paper to remove it.
Page 296 Paper is jammed inside the machine. Open the scanner cover by releasing the scanner cover release lever and lifting the scanner cover. Remove the jammed paper. Scanner Cover Release Lever If the jammed paper is under the print heads, unplug the machine, and then you can move the print heads to take out the paper.
Page 297 Paper is jammed inside the back of the machine. If the paper rips, the pieces of paper may get stuck inside the back of the machine. Remove any paper from the paper tray that is not jammed. Open the manual feed cover. Use tweezers to pull out the ripped pieces of paper.
Page 298 Close the manual feed cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 8...
Page 299: If You Are Having Difficulty With Your Machine
Copy function and see if the same problem top and bottom of sentences occurs. If the copy is also bad, call your Brother dealer for service. are cut off. Poor quality print Make sure the Printer Driver or Paper Type setting in the function menu matches the type of paper you are using.
Page 300 Try receiving from another fax machine. If the problem continues, call Brother or your dealer for service. Received colour fax prints only Replace the colour ink cartridges that are empty or nearly empty, and in black and white.
Page 301 Brother or your dealer for service. Scanning Difficulties TWAIN errors appear while Make sure the Brother TWAIN driver is selected as the primary source. ® scanning. In PaperPort , click Scan in the File menu and select the Brother TWAIN driver.
Page 302 Parallel Port Mode-ECP. ‘Machine Connect Failure’ If the machine is not connected to your PC and you have loaded the Brother software, the PC will show ‘machine Connect Failure’ each time ® you restart Windows . You can ignore this message or you can turn it off by deselecting the AutoLoad PopUp check box in the Brother Control Center chapter.
Page 303: How To Improve Print Quality
LCD shows date and time. If you clean the print head at least five times and the print has not improved, call Brother your dealer for service. Print Quality Check If the print quality is not good, you can print a Print Quality Check Sheet to help you find the settings you may need to change.
Page 304: Step A: Colour Block Quality Check
STEP A: Colour block quality check The LCD shows: IS STEP "A" OK? 1.YES 2.NO Check the quality of the four colour blocks on the sheet. (BLACK/CYAN/YELLOW/MAGENTA). If the quality is OK for all the colors, press (YES) to go to STEP B.
Page 305: Step B: Alignment Check
STEP B: Alignment Check The LCD shows: IS STEP "B" OK? 1.YES 2.NO Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0. If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches, press (YES) to finish STEP B.
Page 306 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer or Brother for service. Caution Do NOT touch the print head. Touching the print heads may cause permanent damage and may void the print head's warranty.
Page 307: Packing And Shipping The Machine
Packing and shipping the machine Whenever you transport the machine, use the packaging that came with it. If you do not pack the machine properly, you may void your warranty. WARNING Do NOT unplug the machine after a print job until you hear the final click.
Page 308 Unplug the machine from the telephone wall jack (phone socket). Unplug the machine from the AC power outlet. Unplug the Parallel cable or USB cable from the machine. Remove the telephone line cord, and put all the parts in their document packaging or protective wrapping.
Page 309 Pack any extra parts (cord and printed materials) in the box. DO NOT pack the used ink cartridges. Close the carton. 21 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 310: Routine Maintenance
Routine maintenance Cleaning the Scanner Unplug the machine and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a soft lint-free cloth. White Film Document Cover Open the document cover. Clean the white film and the glass strip under the film with isopropyl alcohol on a lint-free cloth.
Page 311: Cleaning The Machine Printer Platen
Cleaning the machine printer platen WARNING Be careful not to touch the paper feed star wheels and flat cable, and encoding film. Be sure to unplug the machine from the AC power outlet before cleaning the printer platen. To clean your machine printer platen, wipe it with a soft lint free cloth that is dry.
Page 312: Replacing The Ink Cartridge
Replacing the ink cartridge Your machine is equipped with an optical sensor that automatically monitors the ink level in each colour cartridge. When the sensor detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD. The LCD shows you which colour cartridges are low or empty.
Page 313 Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. Hold the new ink cartridge as shown in the illustration, and then peel the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you.
Page 314 Use unopened ink cartridges by the expiration date written on the cartridge package. Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.
Page 315: Specifications
Specifications Product description The MFC-890 is a 6in1 Multi-Function Center: Colour Printer, Colour Copier (multiple copies), Colour Scanner, Plain Paper Colour Fax, ™ PhotoCapture Center and PC Fax (via your PC). General Memory Capacity Automatic Document Feeder up to 30 sheets...
Page 316: Print Media
Print media Paper Input Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes Paper size: Letter, Legal, A5, B5, Executive, envelopes (commercial No. 10, DL, C5), Postcard, Index card. Width: 89-216 mm Height: 100-356 mm Weight: 64-120 g/m (See Paper specifications for the Paper Tray on page 2-3.) Maximum paper tray capacity:...
Page 317: Fax
Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed 33600-2400 bps Automatic Fallback Document Size ADF Width: 148 mm to 216 mm ADF Height: 148 mm to 356 mm Scanner Width: Max. 216 mm Scanner Height: Max. 297 mm Scanning Width 208 mm Printing Width 204 mm...
Page 318: Scanner
208 mm Grey Scale 256 levels Printer ® Printer Driver Windows 95/98/98SE/Me/2000 Professional/XP and ® Windows NT Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability ® ® ® Apple Macintosh QuickDraw Driver For OS 8.5-9.2/OS X v.10.1...
Page 319: Computer Requirements
Computer Requirements Minimum System Requirements Computer Platform & Operating Processor Minimum Recommen Available System Version Minimum ded RAM Hard Disk Speed Space ® Windows 95, 98, 98SE Pentium 24 MB 32 MB 110 MB Operating 75MHz System Pentium 32 MB 64 MB 150MHz ®...
Page 320: Consumable Items
Consumable Items Black and 3 individual colour ink cartridges separate from the four print heads. Service Life of Ink Approximately 950 page/Black cartridge at 5% coverage with Cartridge 450 x 150 dpi resolution (Fast). Approximately 450 page/Colour cartridge at 5% coverage with 450 x 150 dpi resolution (Fast).
Page 321: G - 1 Glossary
Glossary ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Automatic fax transmission Sending a fax without picking up the Tel/R handset of an external phone or pressing...
Page 322 Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line. Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Page 323 External phone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the receive mode setting is F/T) to notify you to pick up a voice call that it answered.
Page 324 Manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Fax Start to begin transmission. Menu mode Programming mode for changing your machine's settings. ® Multi-Function Link Pro Suite Turns your machine into a printer and a scanner and enables PC faxing using the machine.
Page 325 Remote Deactivation Code (F/T mode only) When the machine answers a voice call, it pseudo/double-ring. You can pick up at an extension phone by pressing this code (#51). Remote Retrieval Access The ability to access your machine remotely from a touch tone phone. Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and access your machine from a remote...
Page 326 Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending documents over the phone lines from your machine to the receiving fax machine. Transmission Verification Report A listing of each transmission, that shows its date, time and number.
Page 327: Index
......10-13 Broadcasting ...... 7-6 temporary settings ..10-5 setting up Groups for ..7-2 Cover page Brother Control Center composing ...... 6-14 using and configuring ..14-1 cover page BT Call Sign ..... 5-18 custom comments ..6-15 for all faxes .....
Page 328 Groups ......7-6 programming a number ..8-1 Search ......7-4 Fax Receive Code ..5-6, 5-8 Speed Dial numbers ..7-5 Fax Storage ......8-2 drivers printing from ....5-10 Macintosh ....... 19-1 turning on ......8-2 printer ......13-1 fax, stand-alone TWAIN Compliant ..15-1 receiving ......5-1 Dual Access ......
Page 329 Setting Ring Delay ... 5-2 Memory Storage ....4-9 Telephone Answer Code . 5-6 Menu mode ......3-1 multi-line connections (PBX) ........1-14 grey scale ....S-3, S-4 Groups for Broadcasting ..7-2 Near Edge Copy ......10-11 Print ........ 13-7 HELP ......
Page 330 Search, for stored numbers .7-4 Pulse (dialing) ..... 4-9 Setup Date and Time ....4-2 Station ID (fax header) ..4-3 Quality key (copying) shipping the machine ..21-17 .......10-5, 10-6 software Brother Control Center ...14-1 ™ ® ScanSoft Paper Port 15-21 INDEX I - 4...
Page 331 Speed Dial ......1-2 changing ......7-2 dialing ......7-5 storing ......7-1 TAD (Telephone Answering Device) ...... 1-9, 5-1 TAD (Telephone Answering Device), external connecting ....... 1-8 receive mode ....5-1 Temporary Copy Settings . 10-5 text, entering ....... 4-4 Special Characters ..
Page 332: Remote Retrieval Access Card
Remote Retrieval Access Card If you plan to receive fax messages while away from the machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of the machine's forwarding, paging and remote retrieval features.
Page 333 Fold Fold R - 2 REMOTE RETRIEVAL ACCESS CARD...
Page 334 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/SAF/PAN NORDIC...

Brother MFC-890 User Manual

Introduction

Paper

On-Screen Programming

Initial Setup

Setup Receive

Setup Send

Auto Dial Numbers and Dialing Options

Remote Fax Options

Printing Reports

Making Copies

Walk-Up Photocapture Center

Using the Machine as a Printer

Printer Driver Settings

Using the Brother Control Center

How to Scan Using Windows

Quick Links

Related Manuals for Brother MFC-890

Summary of Contents for Brother MFC-890