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Brother MFC-490CW User Manual
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Brother MFC-490CW User Manual

Brother mfc-490cw: user guide
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USER'S GUIDE
MFC-490CW
Version B
USA/CAN

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Summary of Contents for Brother MFC-490CW

  • Page 1 USER’S GUIDE MFC-490CW Version B USA/CAN...
  • Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 3: Brother Numbers

    Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 4: Ordering Accessories And Supplies

    If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.

  • Page 5: Usa And Canada

    LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 6 Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Accessory Items is made by Brother in its sole ® -brand parts and serial Brother...
  • Page 7 You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will...
  • Page 8 LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship.

  • Page 9: Table Of Contents

    Using the documentation ... 2 Symbols and conventions used in the documentation ... 2 Accessing the Software User’s Guide and Network User’s Guide ...2 Viewing Documentation...2 Accessing Brother Support (For Windows Control panel overview ...6 LCD screen...8 Basic Operations ...8 Loading paper and documents Loading paper and other print media...9...
  • Page 10 LCD screen...28 LCD Contrast ...28 Setting the backlight brightness...28 Setting the Dim Timer for the backlight ...28 Setting the Wallpaper ...28 Security features TX Lock...29 Setting and changing the TX Lock password ...29 Turning TX Lock on/off ...30 Section II Fax Sending a Fax Entering Fax mode ...32 Faxing from the ADF ...32...
  • Page 11 Recording outgoing message (OGM) on an external TAD...60 Special line considerations ...60 Multi-line connections (PBX) ...61 External and extension telephones...62 Connecting an external or extension telephone ...62 Using external and extension telephones...62 Using a Non-Brother cordless external telephone... 63 Using remote codes...63...
  • Page 12 Dialing and storing numbers How to Dial ...64 Manual dialing ...64 Speed Dialing ...64 Search ...64 Fax Redial ...65 Outgoing Call ...65 Caller ID history ...66 Storing numbers ...66 Storing a pause ...66 Storing Speed Dial numbers...66 Changing Speed Dial names or numbers...68 Setting up groups for broadcasting...69 Dialing Access codes and credit card numbers...71 Printing Reports...
  • Page 13 Section III Copy Making copies How to copy ...78 Entering Copy mode...78 Making a single copy ... 78 Making multiple copies ...78 Stop copying...78 Copy settings ...79 Changing copy quality ...79 Enlarging or reducing the image copied ...80 Making N in 1 copies or a poster (Page Layout) ...80 Sorting copies using the ADF ...82 Adjusting Brightness and Contrast ...82 Paper Options...82...
  • Page 14 PhotoCapture Center Print Quality ...100 Paper options ...100 Adjusting Brightness, Contrast and Color...101 Cropping ...102 Borderless printing...102 Print Date...102 Setting your changes as the new default...103 Restoring all settings to the factory settings ...103 Scan to a memory card or USB Flash memory drive ...103 Entering Scan mode ...103 How to scan to a memory card or USB Flash memory drive...104 How to change the file name ...105...
  • Page 15 Section VI Appendixes Safety and Legal Choosing a location ...114 To use the machine safely...115 Important safety instructions...120 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ...121 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ...123 Industry Canada Compliance Statement (Canada only) ...123 LAN connection ...124...
  • Page 16 Menu and Features On-screen programming...155 Menu table ...155 Memory storage...155 Mode and menu keys ...155 Menu table ...156 Entering Text ...173 Specifications General ...174 Print media...176 Fax...177 Copy ...179 PhotoCapture Center PictBridge ...181 Scanner ...182 Printer ...183 Interfaces ...184 Computer requirements ...185 Consumable items ...186 Network (LAN) ...187 Wireless one-push configuration ...188...
  • Page 17 Section I General General Information Loading paper and documents General setup Security features...

  • Page 18: General Information

    General Information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.
  • Page 19 User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

  • Page 20: Viewing Documentation

    ® (For Macintosh ® Turn on your Macintosh . Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. Double-click the Documentation icon. Double-click your language folder. Double-click the top.html file to view the Software User's Guide and Network User's Guide in HTML format.

  • Page 21: Accessing Brother Support (For Windows ® )

    You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD- ROM. Click Brother Support on the main menu. The following screen will appear: To access our web site (http://www.brother.com), click Brother...

  • Page 22: Control Panel Overview

    Chapter 1 Control panel overview 1 Fax and telephone keys: Redial/Pause Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start.
  • Page 23 Menu Access the main menu. Clear/Back Press to delete characters or to go back to the previous menu level. Choose a setting. 5 Start keys: Color Start Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black &...

  • Page 24: Lcd Screen

    Chapter 1 LCD screen The LCD shows the current machine status when the machine is idle. Mem. Mem. Mem. 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 2 Memory Status Lets you see the available memory in the machine.

  • Page 25: Loading Paper And Documents

    Loading paper and documents Loading paper and other print media Note To print on Photo (4"×6") or Photo L (3.5"×5") paper, you must use the photo bypass tray. (See Loading photo paper on page 13.) If the paper support flap is open, close it, and then close the paper support.
  • Page 26 Chapter 2 Note When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Fan the stack of paper well to avoid paper jams and misfeeds. Note Always make sure that the paper is not curled or wrinkled.

  • Page 27: Loading Envelopes And Post Cards

    Close the output paper tray cover. Slowly push the paper tray completely into the machine. While holding the paper tray in place, pull out the paper support (1) until it clicks, and then unfold the paper support flap (2). Note Do not use the paper support flap for Legal paper.
  • Page 28 Chapter 2 How to load envelopes and post cards Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. Note If envelopes or post cards are ‘double- feeding’, put one envelope or post card in the paper tray at a time.

  • Page 29: Loading Photo Paper

    Loading photo paper Note In Canada, the photo bypass tray is called the photo paper tray. Use the photo bypass tray, which is located on the top of the output paper tray cover, to print on Photo (4" × 6") and Photo L (3.5"...

  • Page 30: Removing Small Printouts From The Machine

    Chapter 2 When you have finished printing photos return the photo bypass tray to the normal printing position. Squeeze the blue photo bypass tray release button (1) using your right index finger and thumb and push the photo bypass tray forward until it clicks (2). Removing small printouts from the machine When the machine ejects small paper onto...

  • Page 31: Printable Area

    Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Top (1) Cut Sheet...

  • Page 32: Acceptable Paper And Other Print Media

    ‘Basic’ tab of the printer driver or in the Paper Type setting of the machine’s menu. (See Paper Type on page 24.) When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

  • Page 33: Handling And Using Print Media

    Handling and using print media Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down.

  • Page 34: Choosing The Right Print Media

    Chapter 2 Choosing the right print media Paper type and size for each operation Paper Type Paper Size 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Cut Sheet Letter 8.3 × 11.7 in. (210 × 297 mm) 8 1/2 × 14 in. (215.9 × 355.6 mm) Yes Legal 7 1/4 ×...
  • Page 35 For Photo 4"×6" paper and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). (See Loading photo paper on page 13.) BP71 69 lb (260 g/m ) paper is especially designed for Brother inkjet machines. Loading paper and documents Thickness 3 to 6 mil (0.08 to 0.15 mm)

  • Page 36: Loading Documents

    Chapter 2 Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 20 lb (80 g/m ) paper and always fan the pages before putting them in the ADF.

  • Page 37: Using The Scanner Glass

    CAUTION DO NOT leave a thick document on the scanner glass. If you do this, the ADF may jam. Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in.

  • Page 38: Scannable Area

    Chapter 2 Scannable area The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. Usage Document Top (1) Size Bottom (2) Letter 0.12 in. (3 mm) 0.12 in. (3 mm) Legal 0.12 in.

  • Page 39: General Setup

    General setup On/Off key You can turn the machine on and off by pressing the On/Off key. Note • If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode. •...

  • Page 40: Mode Timer

    Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Type. Press d or c to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK. Press Stop/Exit. Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine.

  • Page 41: Paper Size

    Paper Size You can use five sizes of paper for printing and copying: Letter, Legal, A4, A5 and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

  • Page 42: Beeper Volume

    Chapter 3 Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. Press Menu.

  • Page 43: Automatic Daylight Savings Time

    Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date&Time setting.

  • Page 44: Lcd Screen

    Chapter 3 LCD screen LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Press Menu. Press a or b to choose General Setup.

  • Page 45: Security Features

    Scanning PhotoCapture Operation from Control panel Note If you forget the TX Lock password, please call Brother Customer Service. Setting and changing the TX Lock password Note If you have already set the password, you will not need to set it again.

  • Page 46: Turning Tx Lock On/Off

    Chapter 4 Changing the password Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. Press a or b to choose TX Lock. Press OK. Press a or b to choose Set Password. Press OK.
  • Page 47 Section II Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling...

  • Page 48: Sending A Fax

    Sending a Fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press (Fax) key to illuminate it in blue. The LCD shows: Fax Resolution Standard Contrast...

  • Page 49: Faxing From The Scanner Glass

    Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size. You cannot send color faxes with multiple pages. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

  • Page 50: Broadcasting (Black & White Only)

    Chapter 5 Broadcasting (Black & White only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed.

  • Page 51: Canceling A Broadcast In Progress

    Canceling a Broadcast in progress Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Remaining Jobs. Press OK. The LCD will show the fax number being dialed and the Broadcast job number. Press OK.

  • Page 52: Contrast

    Chapter 5 Contrast If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document.

  • Page 53: Dual Access (Black & White Only)

    Dual access (Black & White only) You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them.

  • Page 54: Delayed Batch Transmission (Black & White Only)

    Chapter 5 Delayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

  • Page 55: Restoring All Settings To The Factory Settings

    Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. Press (Fax). Press a or b to choose Factory Reset. Press OK. Press 1 to choose Yes.

  • Page 56: Receiving A Fax

    Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail on page 54 for instructions on setting up your machine using this service.
  • Page 57 To set the receive mode follow the instructions below: Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Receive Mode. Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.

  • Page 58: Using Receive Modes

    Chapter 6 Using receive modes Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 43.) Fax only Fax only mode will automatically answer every call as a fax call.

  • Page 59: Receive Mode Settings

    Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 62 and Easy Receive on page 44.)

  • Page 60: Easy Receive

    Chapter 6 Easy Receive If Easy Receive is On: The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.

  • Page 61: Paging

    Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. Note • If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

  • Page 62: Fax Storage

    Chapter 6 Fax Storage If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
  • Page 63 Press Stop/Exit. Note • PC Fax Receive is not supported in the ® Mac OS • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) •...

  • Page 64: Turning Off Memory Receive Operations

    Chapter 6 Turning off Memory Receive Operations Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Setup Receive. Press OK. Press a or b to choose Memory Receive. Press OK. Press a or b to choose Off. Press OK.

  • Page 65: Additional Receiving Operations

    Additional receiving operations Printing a reduced incoming If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting.

  • Page 66: Remote Retrieval

    Chapter 6 Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine.

  • Page 67: Remote Fax Commands

    Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Change the Fax Forwarding, Paging or Fax Storage settings...

  • Page 68: Retrieving Fax Messages

    Chapter 6 Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by ) at once.

  • Page 69: Telephone Services And External Devices

    Telephone Services and External devices Voice operations Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers. Tone or Pulse (Canada only) If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below:...

  • Page 70: Telephone Services

    Voice Mail If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. For example, if your Voice Mail is set to...

  • Page 71: Distinctive Ring

    Distinctive Ring Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring,” but...
  • Page 72 Manual and you cannot change it to another receive mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called.

  • Page 73: Caller Id

    Turning off Distinctive Ring Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Distinctive. Press OK. Press a or b to choose Off. Press OK.

  • Page 74: Connecting An External Tad (Telephone Answering Device)

    Chapter 7 Setting up your area code (USA only) When returning calls from the caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting.

  • Page 75: Connections

    Note • If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD. • If You Subscribe to your Telephone company's Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine,...

  • Page 76: Recording Outgoing Message (Ogm) On An External Tad

    Chapter 7 Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

  • Page 77: Multi-Line Connections (Pbx)

    The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter.

  • Page 78: External And Extension Telephones

    Chapter 7 External and extension telephones Connecting an external or extension telephone You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT.

  • Page 79: Using A Non-Brother Cordless External Telephone

    Using a Non-Brother cordless external telephone If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to send the call to the cordless handset.

  • Page 80: Dialing And Storing Numbers

    Dialing and storing numbers How to Dial Manual dialing Press all of the digits of the fax or telephone number. Speed Dialing Press (Speed Dial). Or, you can press (Fax) and then press a or b to choose Speed Dial. Press a or b to choose Search.

  • Page 81: Fax Redial

    Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

  • Page 82: Caller Id History

    Chapter 8 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 57.) The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history.
  • Page 83 Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 173.) To store the number without a name, press OK. Enter the fax or telephone number (up to 20 digits).

  • Page 84: Changing Speed Dial Names Or Numbers

    Chapter 8 Press a or b to choose Add to Speed Dial. Press OK. Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. Do one of the following: If you want to store the displayed name, press OK.

  • Page 85: Setting Up Groups For Broadcasting

    If you want to change the first Fax/Tel number, press a or b to choose Fax/Tel:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits). Note For Speed Dial locations you can change Fax/Tel1: and Fax/Tel2:.
  • Page 86 Chapter 8 Changing a Group name Press (Speed Dial). Press a or b to choose Setup Groups. Press OK. Press a or b to choose the Group name you want to change. Press OK. Press a or b to choose Change Group Name.

  • Page 87: Dialing Access Codes And Credit Card Numbers

    Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers.

  • Page 88: Printing Reports

    Printing Reports Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).

  • Page 89: Reports

    Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) Press Stop/Exit. Printing Reports Reports The following reports are available: Transmission Prints a Transmission Verification Report for your last transmission. Help List A help list showing how to program your machine.

  • Page 90: How To Print A Report

    Chapter 9 How to print a report Press Menu. Press a or b to choose Print Reports. Press OK. Press a or b to choose the report you want. Press OK. (Quick Dial only) Press a or b to choose Alphabetical Order or Numerical Order.

  • Page 91: Polling

    Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work.

  • Page 92: Polled Transmit (Black & White Only)

    Chapter 10 Do one of the following: Press a or b to choose Add Number and enter the number using a dial pad. Press OK. Press a or b to choose Speed Dial and OK. Press a or b to choose Alphabetical Order or Numerical Order and OK.

  • Page 93: Section Iii Copy

    Section III Copy Making copies...

  • Page 94: Making Copies

    Making copies How to copy Entering Copy mode When you want to make a copy, press (Copy) to illuminate it in blue. The LCD shows: Quality Normal Enlarge/Reduce Enlarge/Reduce 100% 100% Ratio: Ratio: Paper Type Paper Plain Paper Plain Paper COPY Copy 1 No.

  • Page 95: Copy Settings

    Copy settings You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 24.) If you have finished choosing settings, press Black Start or Color Start.

  • Page 96: Enlarging Or Reducing The Image Copied

    Chapter 11 Enlarging or reducing the image copied You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. Press (Copy). Load your document. Enter the number of copies you want.
  • Page 97 Note Watermark Copy, Book Copy, Sort and Enlarge/Reduce are not available with Page Layout. Press (Copy). Load your document. Enter the number of copies you want. Press a or b to choose Page Layout. Press d or c to choose Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3x3).

  • Page 98: Sorting Copies Using The Adf

    Enter the number of copies you want. Press a or b to choose Paper Type. Press d or c to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK. If you do not want to change additional settings, press Black Start or Color Start.

  • Page 99: Book Copy

    Paper Size If copying on paper other than Letter size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 4 in. × 6 in. (10 cm × 15 cm) paper. Press (Copy).

  • Page 100: Watermark Copy

    Chapter 11 Watermark Copy You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. Note Watermark Copy is not available with Fit to Page, Page Layout and Book Copy.

  • Page 101: Setting Your Changes As The New Default

    Using a scanned paper document as your watermark Press (Copy). Enter the number of copies you want. Press a or b to choose Watermark Copy. Press OK. Press d or c to choose On. Press a or b to choose Current Setting.

  • Page 102: Restoring All Settings To The Factory Settings

    Chapter 11 Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. Press (Copy). Press a or b to choose Factory Reset. Press OK.

  • Page 103: Section Iv Walk-Up Photo Printing

    Section IV Walk-up Photo Printing ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Printing photos from a camera...

  • Page 104: Usb Flash Memory Drive

    Software User's Guide on the CD-ROM.) ® ® Using a memory card or USB Flash memory drive Your Brother machine has media drives (slots) for use with the following popular digital camera media: CompactFlash ® Memory Stick , Memory Stick Pro™, SD, SDHC, xD-Picture Card™...

  • Page 105: Memory Cards Or A Usb Flash Memory Drive Folder Structure

    PhotoCapture Center ® The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. Memory cards or a USB Flash memory drive folder structure Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive;...

  • Page 106: Getting Started

    Chapter 12 Getting started Firmly put a memory card or USB Flash memory drive into the proper slot. 1 USB Flash memory drive ® 2 CompactFlash 3 SD, SDHC ® 4 Memory Stick , Memory Stick Pro™ 5 xD-Picture Card™ CAUTION The USB direct interface supports only a USB Flash memory drive, a PictBridge...

  • Page 107: Entering Photocapture Mode

    PhotoCapture Center Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) View photos on the LCD View photos on the LCD Print Index Print Index...

  • Page 108: Print Index (Thumbnails)

    Press a or b to choose Paper Type, and press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK. Press a or b to choose Paper Size and press d or c to choose the paper size you are using, Letter or A4.

  • Page 109: Enhance Photos

    PhotoCapture Center Repeat step d until you have entered all the image numbers that you want to print. Note • You can enter multiple numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6.
  • Page 110 Chapter 12 Enhance Skin-Tone Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adjusts the image. Make sure you have put a memory card or USB Flash memory drive in the proper slot.
  • Page 111 PhotoCapture Center Remove Red-Eye The machine detects eyes in your photos and will attempt to remove red-eye from your photo. Note There are some cases when red-eye may not be removed. • When the face is too small in the image.

  • Page 112: Search By Date

    Chapter 12 Sepia You can convert the color of your photo to sepia. Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Press a or b to choose Enhance Photos. Press OK.

  • Page 113: Print All Photos

    PhotoCapture Center Print All Photos You can print all the photos on your memory card or USB Flash memory drive. Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Press a or b to choose Print All Photos.

  • Page 114: Trimming

    Chapter 12 Trimming You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will display Image Too Small. or Image Too Long.

  • Page 115: Photocapture Center ® Print Settings

    (For DPOF printing) This does not appear. Menu Selections Options 1 Print Quality Normal/Photo (Does not appear for DPOF printing) Paper Type Plain Paper/Inkjet Paper/ Brother BP71/Other Glossy Paper Size 4"x 6"/5"x 7"/Letter/ A4 Brightness Dark (Does not appear when Enhance Photos is chosen.)

  • Page 116: Print Quality

    Paper Type Press a or b to choose Paper Type. Press d or c to choose the paper type you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK. If you do not want to change additional settings, press Color Start to print.

  • Page 117: Adjusting Brightness, Contrast And Color

    PhotoCapture Center Adjusting Brightness, Contrast and Color Brightness Press a or b to choose Brightness. Press d to make a darker print or press c to make a lighter print. Press OK. If you do not want to change additional settings, press Color Start to print.

  • Page 118: Cropping

    Chapter 12 Cropping If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. The factory setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off.

  • Page 119: Setting Your Changes As The New Default

    PhotoCapture Center Setting your changes as the new default You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. Press a or b to choose your new setting. Press OK.

  • Page 120: How To Scan To A Memory Card Or Usb Flash Memory Drive

    Chapter 12 How to scan to a memory card or USB Flash memory drive You can scan black & white and color documents into a memory card or USB Flash memory drive. Black & white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats.

  • Page 121: How To Change The File Name

    PhotoCapture Center The file name is set automatically however, you can set a name of your choice using the dial pad. Press a or b to choose File Name. Enter the new name. (See Entering Text on page 173.) You can only change the first 6 digits. Press OK.

  • Page 122: Understanding The Error Messages

    USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at http://solutions.brother.com. This message will also appear if you connect a broken device to the USB direct interface.

  • Page 123: Printing Photos From A Camera

    Printing photos from a camera Printing photos directly from a PictBridge camera Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge.

  • Page 124: Printing Images

    Chapter 13 Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

  • Page 125: Printing Photos Directly From A Digital Camera (Without Pictbridge)

    Printing photos directly from a digital camera (without PictBridge) If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 107.) Note...

  • Page 126: Understanding The Error Messages

    Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
  • Page 127 Section V Software Software and Network features...

  • Page 128: Software And Network Features

    (For Windows Note If you have not installed the software, see Viewing Documentation on page 2. From the Start menu, point to Brother, MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.
  • Page 129 Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...

  • Page 130: A Safety And Legal

    • DO NOT connect your machine to AC power outlets controlled by wall switches or automatic timers. • Disruption of power can wipe out information in the machine's memory. • Avoid interference sources, such as speakers or the base units of non-Brother cordless telephones.

  • Page 131: To Use The Machine Safely

    To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet.
  • Page 132 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
  • Page 133 Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover.
  • Page 134 If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack.
  • Page 135 When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

  • Page 136: Important Safety Instructions

    Brother Authorized Service Center, please call the following: In USA: 1-877-BROTHER (1-877-276-8437) In Canada: 1-877-BROTHER 12 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions: If liquid has been spilled into the product.

  • Page 137: Standard Telephone And Fcc Notices (These Notices Are In Effect On Models Sold And Used In The United States Only.)

    13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement.
  • Page 138 If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.)

  • Page 139: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)

    This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter. IMPORTANT Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003.

  • Page 140: Lan Connection

    International ENERGY STAR The purpose of the International ENERGY STAR popularization of energy-efficient office equipment. ® As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets ® the ENERGY STAR guidelines for energy efficiency. ® Compliance Statement ®...

  • Page 141: Legal Limitations For Copying

    Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 142: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.

  • Page 143: Troubleshooting And Routine Maintenance Troubleshooting

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 144 The ink cartridge was in your machine over six months. The ink cartridge may not have been stored properly before use. Make sure you are using Genuine Brother Innobella™ Ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 16.) The recommended environment for your machine is between 68°...

  • Page 145: Printing Received Faxes

    Use at least 24 bit color data with the True2Life When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

  • Page 146: Receiving Faxes

    Telephone Line or Connections Difficulty Dialing does not work. (No dial tone) The machine does not answer when called. Receiving Faxes Difficulty Cannot receive a fax. Sending Faxes Difficulty Cannot send a fax. Transmission Verification Report says ‘Result:NG’. Suggestions Check that the machine is plugged in and that the On/Off key is on. Check all line cord connections.

  • Page 147: Handling Incoming Calls

    For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.

  • Page 148: Scanning Difficulties

    Quick Setup Guide. Also, before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.

  • Page 149: Network Difficulties

    For Windows XP SP2 and Windows Vista Software User’s Guide on the CD-ROM. ® For Windows XP SP1 user’s, please visit the Brother Solutions Center (http://solutions.brother.com). ® <Windows users> Firewall settings on you PC may be rejecting the necessary network connection.

  • Page 150: Dial Tone

    Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Dial Tone. Press d or c to choose Detection or No Detection.

  • Page 151: Error And Maintenance Messages

    The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message...
  • Page 152 Action Take out the new ink cartridge and re-install it slowly until it clicks. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. Take out the new ink cartridge and re- install it slowly until it clicks.
  • Page 153 Error Message Cause A Hub or USB Flash memory Hub is Unusable. drive with Hub has been connected to the USB direct interface. The proportions of your photo are Image Too Long. irregular so effects could not be added. The size of your photo is too small Image Too Small.
  • Page 154 Error Message Cause The machine is out of paper or No Paper Fed paper is not properly loaded in the paper tray. The paper is jammed in the machine. The Jam Clear Cover is not closed properly. The number you dialed does not No Response/Busy answer or is busy.
  • Page 155 Error Message Cause The machine has a mechanical Unable to Clean XX problem. — — A foreign object such as a clip or ripped paper is in the machine. The machine has a mechanical Unable to Init. XX problem. — —...

  • Page 156: Error Animation

    Please Disconnect supported has been connected to USB Device. the USB direct interface. For more information, visit us at http://solutions.brother.com. Paper is not the correct size. Wrong Paper Size Error animation Error animation displays step-by-step instructions when paper gets jammed. You...

  • Page 157: Document Jam

    Transferring faxes to your PC You can transfer the faxes from your machine's memory to your PC. Press Stop/Exit to interrupt the error temporarily. Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows the Software User’s Guide on the CD-ROM.)

  • Page 158: Printer Jam Or Paper Jam

    Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed. Lift the document cover. Pull the jammed document out to the left. Close the document cover. Press Stop/Exit. Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine.
  • Page 159 Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. Close the Jam Clear Cover. Make sure the cover is closed properly. Troubleshooting and Routine Maintenance Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position.
  • Page 160 Note • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. • If the print head is at the right corner as shown in the illustration, you cannot move the print head.

  • Page 161: Routine Maintenance

    CAUTION Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.
  • Page 162 Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. Gently push the ink cartridge in until it clicks, and then close the ink cartridge cover.

  • Page 163: Cleaning The Outside Of The Machine

    CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin.

  • Page 164: Cleaning The Scanner

    Wipe the inside and outside of the paper tray with a soft cloth to remove dust. Put the paper tray firmly back in the machine. Cleaning the scanner Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner.

  • Page 165: Cleaning The Machine Printer Platen

    Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen. Lift the scanner cover until it locks securely into the open position. Clean the machine printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth.

  • Page 166: Cleaning The Print Head

    Note If you clean the print head at least five times and the print has not improved, try installing a new Genuine Brother Brand replacement cartridge for each problem color. Try cleaning the print head again up to five more times. If the print has not improved call Brother Customer Service (see Brother numbers on page i).

  • Page 167: Checking The Print Alignment

    If ink is still missing, call Brother Customer Service. (See Brother numbers on page i) CAUTION DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

  • Page 168: Checking The Ink Volume

    Checking the ink volume Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each cartridge. Press Ink. Press a or b to choose Ink Volume. Press OK.
  • Page 169 CAUTION Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the green protective part or the ink cartridges in position.
  • Page 170 Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine.

  • Page 171: Menu And Features

    Menu and Features On-screen programming Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.

  • Page 172: Menu Table

    Auto Daylight The factory settings are shown in Bold with an asterisk. Level3 Options — 0Sec 30Secs 1Min 2Mins* 5Mins — Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency — Letter* Legal 4"x6" Ring Med* High Beeper Low* High...
  • Page 173 Level1 Level2 PwrOff Setting — General Setup (Continued) LCD Settings Sleep Mode Setup Receive The factory settings are shown in Bold with an asterisk. Level3 Options Fax Receive:On Fax Receive:Off* LCD Contrast Light Med* Dark Backlight Light* Dark Dim Timer 10Secs 20Secs 30Secs*...
  • Page 174 Level1 Level2 Setup Receive (Continued) (Continued) Report Setting Print Fax Remote Access Remaining Jobs Miscellaneous The factory settings are shown in Bold with an asterisk. Level3 Options Remote Codes (l51, #51) Auto Reduction Memory Receive Off* Fax Forward Paging Fax Storage PC Fax Receive Transmission On+Image...

  • Page 175: Network Menu

    Level1 Level2 Miscellaneous (Continued) (Continued) The factory settings are shown in Bold with an asterisk. Network menu Level1 Level2 Network Wired LAN See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Options Compatibility High*...
  • Page 176 Level1 Level2 Network Wired LAN (Continued) (Continued) WLAN See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 TCP/IP Gateway (Continued) Node Name WINS Config WINS Server DNS Server APIPA — Ethernet TCP/IP BOOT Method...
  • Page 177 Level1 Level2 Network WLAN (Continued) (Continued) See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 TCP/IP Subnet Mask (Continued) Gateway Node Name WINS Config WINS Server DNS Server APIPA — Setup Wizard —...
  • Page 178 Level1 Level2 Network WLAN (Continued) (Continued) Network I/F Factory Reset See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Menu ( ) (continued) Level1 Level2 Print Reports Transmission Help List Quick Dial Fax Journal User Settings Network Config —...
  • Page 179 Level1 Level2 Initial Setup Receive Mode Date&Time Station ID Tone/Pulse (Canada only) Dial Tone Local Language (US only) Local Language (Canada only) The factory settings are shown in Bold with an asterisk. Fax ( Level1 Level2 — Fax Resolution — Contrast Speed Dial Search...
  • Page 180 Level1 Level2 Outgoing Call Send a fax Add to Speed Dial Delete Caller ID hist. Send a fax Add to Speed Dial Delete Broadcasting Add Number Speed Dial Complete — Delayed Fax — Batch TX — Real Time TX — Polled TX —...
  • Page 181 Scan ( Level1 Option1 — Scan to E-mail — Scan to Image — Scan to OCR — Scan to File Scan to Media Quality (when a memory card or USB Flash memory drive is inserted) File Type File Name Set New Default Yes Factory Reset The factory settings are shown in Bold with an asterisk.
  • Page 182 — 46% LTRi4"x6" 78% LGLiLTR 83% LGLiA4 93% A4iLTR 97% LTRiA4 — — — — — Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency — Letter* Legal 4"x 6" — Light Dark — Descriptions Page Choose the Copy resolution for your type of document.
  • Page 183 Level1 Level2 — Stack/Sort — Page Layout Book Copy On(Preview) Off* Watermark Copy Watermark Copy Current Setting — Exit Set New Default — — Factory Reset The factory settings are shown in Bold with an asterisk. Level3 Options — Stack* Sort —...
  • Page 184 Watermark Copy Settings Option1 Option2 — Template The factory settings are shown in Bold with an asterisk. Option3 Option4 Text CONFIDENTIAL* DRAFT COPY Position Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency Color Orange Yellow Blue Green Purple Black*...
  • Page 185 Option1 Option2 (Select image Media from media) (Set watermark Scan document and press Start.) The factory settings are shown in Bold with an asterisk. Option3 Option4 Position Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency — Apply Transparency —...
  • Page 186 — See the print settings in the following table. Layout Format 6 Images/Line* 5 Images/Line Paper Type Plain Paper* Inkjet Paper Brother BP71 Other Glossy Paper Size Letter* — See the print settings in the following table. — — —...
  • Page 187 Option1 Option2 Print Quality Normal (Does not appear Photo* when DPOF Print is chosen.) Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" Letter Brightness Light (Does not appear when Enhance Photos is chosen.)

  • Page 188: Speed Dial

    Option1 Option2 Cropping Borderless Print Date (Does not appear Off* when DPOF Print is chosen.) Set New Default — — Factory Reset The factory settings are shown in Bold with an asterisk. Speed Dial ( ) Level1 Level2 — Search —...

  • Page 189: Entering Text

    Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.

  • Page 190: D Specifications

    Specifications General Printer Type Print Method Memory Capacity LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Color LCD Power Source Power Consumption Measured diagonally Dimensions Inkjet Piezo with 94 × 1 nozzle Black: Piezo with 94 × 3 nozzles Color: 40 MB AC 100 to 120 V 50/60 Hz...
  • Page 191 Weight Noise Temperature Humidity ADF (automatic document feeder) Paper Tray This depends on printing conditions. 17.9 lb (8.1 kg) Operating: 50 dB or less Operating: 50° F to 95° F (10 to 35° C) Best Print Quality: 68° F to 91° F (20 to 33° C) Operating: 20 to 80% (without condensation) Best Print Quality:...

  • Page 192: Print Media

    Print media Paper Input Paper Output Use only transparencies recommended for inkjet printing. For glossy photo paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. See Paper type and size for each operation on page 18. Paper Tray Paper type: Plain paper, inkjet paper (coated paper),...

  • Page 193: Fax

    Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max.
  • Page 194 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.

  • Page 195: Copy

    Copy Color/Black Document Size Multiple Copies Enlarge/Reduce Resolution Yes/Yes ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max.

  • Page 196: Photocapture Center

    PhotoCapture Center Compatible Media Resolution File Extension (Media Format) (Image Format) Color Enhancement Photo Enhance Number of Files Folder Borderless Memory cards, adapters and USB Flash memory drive are not included. 16MB to 2GB 4GB to 8GB xD-Picture Card™ Conventional Card from 16MB to 512MB xD-Picture Card™...

  • Page 197: Pictbridge

    PictBridge Compatibility Interface Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information. USB direct interface Specifications...

  • Page 198: Scanner

    XP in this User’s Guide includes Windows XP Professional x64 Edition. Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows to 19200 × 19200 dpi can be selected by using the Brother scanner utility) Yes/Yes ®...

  • Page 199: Printer

    Edition/Windows Vista driver supporting Brother Native Compression mode ® Mac OS X 10.2.4 or greater: Brother Ink Driver Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 × 1200 dpi 600 × 1200 dpi 600 × 300 dpi 600 ×...

  • Page 200: Interfaces

    Interfaces A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). LAN cable Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode.

  • Page 201: Computer Requirements

    Conditions: ® Microsoft Internet Explorer 5.5 or greater. For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB ports are not supported. PC Fax supports black and white only.

  • Page 202: Consumable Items

    For more information about the replacement consumables, visit us at www.brother.com/pageyield. What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative"...

  • Page 203: Network (Lan)

    SecureEasySetup™ Yes (simple setup with your AOSS™ See the Computer Requirements chart on page 185. If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com. . Also included is Brother BRAdmin Light ®...

  • Page 204: Wireless One-Push Configuration

    Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC ) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings.

  • Page 205: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.
  • Page 206 A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 207 Memory Receive Receives faxes into the machine's memory when the machine is out of paper. Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) ® The bundled ScanSoft PaperPort ® with OCR or Presto! PageManager software application converts an image of text to text you can edit.
  • Page 208 Speed Dial A pre-programmed number for easy dialing. You must press (Speed Dial), the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission.

  • Page 209: Index

    ... 84 using a paper document ... 85 using a template ... 84 using a USB Flash memory drive ... 84 Cordless telephone (non-Brother) ... 63 Custom Ringing ... 55 Custom telephone features on a single line ... 131...
  • Page 210 Data Ident-A-Call ...55 Dialing a pause ...66 access codes and credit card numbers ...71 Caller ID history ...66 Groups ...34 manual ...64 Outgoing Call ...65 Speed Dial ...64 Direct printing from a non-PictBridge camera ...109 from a PictBridge camera ...107 Distinctive Ring ...55 setting ring pattern ...56 turning off ...57...
  • Page 211 overseas ...37 Real Time Transmission ...37 Resolution ...36 return to factory setting ...39 set new default ...38 telephone line interference ...134 Fax/Tel mode answering at extension telephones ... 62 Fax Receive Code ... 62 Ring Delay ...43 Telephone Answer Code ... 62 FCC notices ...121 Gray scale ...
  • Page 212 Packing the machine ...152 Paging ...45 Paper ... 16 capacity ...19 loading ... 9 loading envelopes and post card ...11 loading photo paper ...13 printable area ...15 size ...25 size of document ...20 type ... 18 PaperPort™ 11SE with OCR See Software User's Guide on the CD-ROM and Help in the PaperPort™...
  • Page 213 Receive Mode External TAD ...40 Fax Only ...40 Fax/Tel ...40 Manual ...40 Redial/Pause ...65 Reducing copies ...80 incoming faxes ...49 Remote Retrieval ...50 access code ...50 commands ...51 getting your faxes ...52 Remote Setup See Software User's Guide on the CD-ROM.
  • Page 214 Voice Mail ...54 Volume, setting beeper ...26 ring ...25 speaker ...26 Warranties ... iii Canada ... vi Notice-Disclaimer ... iii USA ... iv ® Windows See Software User's Guide on the CD-ROM..Wireless Network See Quick Setup Guide and Network User's Guide on the CD-ROM.
  • Page 215 EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • Page 216 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using...

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